Hello
the Secretariat for the first international conference of interpreting telephony
Yes that 's me
Just a moment
I would like to ask something about registration to the conference
Sure go ahead please
I have the registration form here at hand
Yes
in the registration form there is an item for the name of the credit card and the credit card number
there 's someone who does n't have any credit cards
What happens in that case
Well the credit card name and number we hope that it would be used by foreign guests and foreign speakers to the conference
It 's much easier to pay by credit card
If you do n't have a credit card you can pay by cash or by check
yes thank you
And I would like to know something else about that too
About the registration fee you mentioned 100 American dollars should it be payed in American dollars
null
Not necessary no
at the current exchange rate 100 dollar is roughly 16000 yen so for Japanese people of course they may pay in Yen
another thing that I would like to know is about the hotel accommodation
in your pamphlet you suggest 3 hotels and is the arrangement to be done by ourselves or is there any agent who will arrange it for us
no we only recommend these hotels because they are close to the conference center
We would like you of course to register or to make your own reservations
I see
Hum hum
another thing that I would like to know we are in Tokyo
And in order to go to Kyoto is it better for us to take a flight from Tokyo to Osaka or is it better for us to go by the Bullet train from Tokyo to Kyoto
Well the flight from Tokyo to Osaka takes about 45 minutes and is of course much quicker though a little more expensive
Shinkansen takes 3 hours and takes you directly to Kyoto Station
We would it 's difficult to recommend either depends how much money you want to spend and how much time you want to take getting to Kyoto
Hum
but the air-flight is quicker you said
Yes it 's quicker if you take the plane the airplane service from the airport in Osaka to Kyoto there is a regular airport limousine bus service that takes about 1 hour from Osaka to Kyoto so it 's going to take about 2.5 hours from Tokyo to the conference center possibly 3 hours from Tokyo to the conference center by air
So possibly the Shinkansen is it more convenient
thank you
And how about if we took the taxi from Kyoto station to the conference center how much time will it take
by taxi if you arrive early in the morning of the conference should take about 35 or 40 minutes and possibly will cost about 1500 yen from Kyoto Station to the conference center
And there was mentioned about the sightseeing program
Ya O.K. what is your question
And it was programmed for the 5th of August
in the afternoon
actually if the person checks the pamphlet the time is it 's actually 5 p.m
Mmm
5 p.m.
I think let me just check my pamphlet here
O.K. so the p.m. means in the evening and on the August 5th there are sightseeing tours held in the evening because the conference the conference will take place from 10 a.m. to 4 p.m. and that is the last tour available for tourists in Kyoto
that means that you do n't plan any other tours on other days
well no because as most of the people attending will be there primarily for the conference we did n't really plan to arrange any tourist facilities for the conference audience
One last question
what date is the deadline for the registration form application
we 'd like to have the registration form by the 31st of June 1987
That 's the last date of the registration forms but of course if you could have them earlier it would be much better
this might sound rather unusual
We are a group of 50 members
I see So haha you would like a discount
that is correct
well at the moment I 'm not allowed to give a discount but if the 50 members of the group can submit the registration forms at a later date we can discuss a possible discount
Thank you very much for your informations
Thank you for calling
Bye-bye
is this the Secretariat of the first international conference of interpreting telephony
Yes it is
Can I help you
I am a university student
is there any specific qualification necessary for participation in the conference
no there is no qualification for the audience members
I think you should have some interest in the subject because it will be quite technical
I 'm in the engineering department and I 'm interested in this field
Oh then I think you should have no problem understanding the content of the conference
well I heard about this conference from my professor and I wanted to participate in it
what do I need to do to attend the conference
Well you need to send us a registration form which we will send to you if you give us your name and address
We will send you the registration form and if you send it back to us with 16000 yen oh you are a student you are a university student
yes I 'm a student
do you have anything about the students different fees for students or something like that
Yes we have a reduced fee for students
It 's 12000 yen and on the registration form if you could please put the name of the university and your student card number
Shall I give you my address then
Yes please
it 's a little bit distant I live in Fukushima city
O.K
Chugen-cho
7 - 7
Hayashitani
Hayashi tami
Hayashitami
Hayashitani it 's tani
Hum O.K
And my name is Haruko
Haruko is that your first name or your family name
it 's my first name
Oh could we have your family name please
my family name is Hayashitani
Haya shi oh I see
oh I 'm sorry I made a mistake so your name is Haruko Hayashitani

Yes that is correct
May I just check your address again
Fukushima city
what is your postal code please
960
960 O.K. Miss Hayashitani we will send you the registration form and if you can send it back to us as soon as possible
when is the deadline for the application of the registration form
We 'd like to have the last day of registration is June 31st 1987
well I do n't think it will happen but if for example it happens that I can not participate in that case can I cancel the application
Yes we 'd like you to cancel at least 2 months in advance
I 'm afraid that after that time we will be unable to refund you money
I see I understand
now as to the Kyoto international conference hall is it easy to go from Kyoto
Yes it 's quite simple to get there
if you arrive at Kyoto Station which is the J.N.R. station there are 2 ways to go
The easiest way but it 's more expensive is by taxi and the other way is to take the subway to Kitaooji Station and take the No. 4 north bus from there to the conference center
in that latter case you can also go by using the subway and then transferring to the bus
about this way of transportation from Kyoto to the conference hall is there any information included in the registration form
no I 'm afraid there is no information but we will send you a copy of the city-bus services and timetables and we will send you a map of the best way to get to the conference center
That will be included with the registration form
that is very kind of you thank you
No problem
And in regard to the opening session do you plan any commemorative speech
yes the opening speech will be by the chairman of the conference who is Mr. A. Kurematsu and he is a chairman of the organizing committee
He will give you an opening speech
you mean you are not planning to have someone famous or prominent to make a commemorative address or things like that
oh yes I 'm sorry
Well the opening speech will be by the chairman and that will be followed by a speech by the Japanese prime minister Yasuhiro Nakasone
thank you very much for your informations and I will be looking forward to receiving the registration form
You are welcome
Thank you
good morning
Can I speak to Dr. Higashi of ACAS
Yes this is Dr. Higashi
What can I do for you
Yes I 'm calling from the Secretariat of the International Conference on Computer Science that is going to be held in Japan
we 'd like to get a list of members belonging to the ACAS from you
Is it possible
Yes we only have last year 's list
We do n't have this year 's members on it
But we could certainly give you last year 's members
Did you want honorary members and paying members both
well we would like to send direct mails to each one of these members so any list as long as the specific address is given will do
OK
I'll send you combined honorary and paying members list this was up-to-date as of January last year
So you may get a few returns
Also I see a poster for that conference up in our office
if you could send me a couple more posters I have some other places where it might get some visibility
We can send you as many poster as you like
how many would you want
I think 2 would be as many as I could use and I'll put those up where a lot of people should see them
Then I'll be sending 2 posters to you today by mail
Also talking about the postage of these member list as well as some booklet that describes the activities of the society is there any cost involved in sending these documents to us
No that 's no problem
our society will pick up those costs for you
that 's very generous of you
Then we'll be looking forward to hearing from you
Thank you very much
Good-bye
Good morning
This is Professor Chris Michelson from the University of Toronto
I 'm trying to reach Mr. Hiroshi Okamoto please
This is Okamoto speaking at the Secretariat of the ATR
Good morning Mr. Okamoto
I 'm not sure if you remember me I 'm a member of the Planning Committee for the International Conference on Computer Science
I 'm calling regarding my speech my opening greetings to be delivered on the 28th I believe that 's a Friday
I 'm afraid I 've been extremely busy I 've have certainly given time to the speech but I have n't had a chance to quite finish it
You requested a typed speech for Monday to be sent to you on Monday the day after well Monday
I 'm afraid I wo n't have typed copy ready I will have a handwritten copy available
I must attend a meeting today and will have a chance to work on the speech this afternoon
I will be able to send you a typed copy next Thursday or Friday
I hope this wo n't be a problem
thank you for calling us
And as for the greetings are concerned as the Dr. Nagao the chairman of the Planning Committee mentioned that we would like to have one comments or greetings representing the overseas participants or overseas Planning Committees
Therefore you will be the representatives of the overseas participations
And I believe that you have already understood the intent of this greetings and as you mentioned the deadline is the day after tomorrow
So you can send it by fax
The fax number of ours is 063726164 or 06 3726127
Let me make sure I have those numbers correctly
063726164 or 6127
that 's fine
like I say I 'm afraid I wo n't be able to send a typed copy till the end of next week
I think my handwritten copy should be adequate and I 'm very sorry about this
I understand the intent of the overseas speech that 's to represent the overseas participants
I really do n't have any other questions so if it is n't a problem then I'll just send that out next week
Thank you very much for your cooperation
And I 'd like to confirm several points
first concerning the schedules
the Organizing Committee has already reserved the hotel accommodations from October 26th through 31st at Hotel New Otani Osaka
This is the venue of the meetings and I believe you are going to check in in the evening of the 26th of October
And as for your lecture is concerned you will have the lecture in the afternoon of October 28th and you will be the moderator of the session in the morning of October the 30th
And as for the comments or the greetings concerned you will send a fax of your handwritten comments and we are to type up these handwritten materials
And sometimes it is very difficult to read the fax so we have to make our own judgement and after our own judgement is inserted maybe the contents will be a little bit different from your original context
Do you agree that we can make our own judgement
Regarding the my arrival day yes I will be arriving on the 26th and I understand there will be a lecturer on the 28th and that I will moderate a committee on the 30th
Regarding re-interpretation of my speech I will be more than happy to send a typed copy myself a few days after I send the handwritten copy
It will come within a few days I assure you that probably the same time it would take you to figure it out I could have a typed copy in your hands
I will mail a typed copy express mail it should arrive there within a day or two
First of all I 'd like to make a corrections I said we will have our own judgement is that we do n't re-interpret your sentences however in case of the faxes sometimes it is very difficult to read the letters
So we have to have our own judgement what the letter is sometimes
I understand that
I did n't realize that the schedule was so tight 
I do need to attend this meeting this afternoon
I would rather send you a correct typed copy thereby avoid any need for re-evaluation as it may be
so if it would be possible I would like to send a fax handwritten so you have something but if you 're going to have to work on it yourself then I 'd rather just wait and send a typed copy a couple days later
I 'm sorry about the delay
thank you very much
And as for your arrival at Hotel New Otani is concerned we have a business center at the Hotel New Otani Osaka
So I 'm waiting for you at 1:30 of the afternoon on the 28th of October
And at that time I would like to reconfirm your schedule during your stay in Japan and during the conference
And anyhow I 'm looking forward to receiving your fax
yes I understand there will be a business center
And I certainly wish to reconfirm my schedule
I 'm afraid I 'm a little bit confused would you like me to send you a handwritten fax or would you rather wait an extra day or two for a typed copy
As for the fax is concerned you can do as you like however we are very busy in typing up and printing the materials
So I hope you will send it as soon as possible
Yes of course I'll send you my speech as soon as possible a clear readable copy
Looking forward to meeting you
Good morning I 'm trying to reach Mr. Hiroshi Okamoto International Conference on Computer Science please
This is Okamoto speaking
Good morning Mr. Okamoto this is Dr. Paul Simpson from the IBM San Jose Research Facility
I 'm a member of the Planning Committee for the upcoming Conference on Computer Science in Osaka
I have a few simple questions regarding audio-visual tools and machines that will be available at the conference
I 'm aware that we'll be able to use single slide and overhead projections
in the past I have presented some lectures accompanied with a number of slides how do I describe this two or three slides projected simultaneously
This is a little difficult for an operator to use so traditionally we use a remote control
Will this kind of thing be available at the Conference
as for the audio-visual equipments are concerned it is of course possible to project two three slides simultaneously and it is also possible for you to use the remote control
However as for this conference we have the slide operators and since the slide is a very delicate substance I hope you will use the slide operators for the smooth and better projection of your slides
And as for the slides are concerned as discussed in the Organizing Committee and Planning Committee except the keynote speaker and invited lecturers the speakers can use only slides and OHPs
I understand the equipment will be available and I 'm glad to hear that
I 'm sure that we'll still need operators to load the machines and make sure they run smoothly
As far as the actual changing of the slides however it 's a little bit tricky
And I would rather use a remote control
Sometimes the pace of the speech changes I have some ideas I do n't want to change I would like to be able to time the speech myself
I do n't need to use anything beside slides and I 'm not interested in a video presentation or anything like that
Slides are all I'll need
I do need to ask a question since when you use two or three sets of slides coordination is the key making sure that the slides are set up correctly in the different trays
What type of trays do you use
Do you use the Kodak carousel style or do you use box-stack style trays
so I know how to set these things up before I come
as for the multi-slides are concerned you can use the multi-slide equipments and you can use the remote controls
And the tray we are gonna use is the carousel
And we will set the carousel on the slides
However we have to confirm the order of the slides before your presentations
And there is a slide reception at the entrance of the conference hall
Therefore you will confirm the order of your slides at the slide reception and slide operator will set the slides on the equipments
I understand
What I will do is I will send you the slides in three separate packets since I'll be using three projectors
They'll be numbered A B C A1 A2 A3 B1 B2 B- so there really should n't be any problem
Regarding the remote control it 's a little bit tricky sometimes working with three slides traditionally people have had three remote controls
I have an interesting device that I bought a few years ago called the Kodak XB275 and this machine allows me to manipulate the slides pretty easily
It plugs right into the standard controls I'll bring that along so do n't worry about remote controls
Otherwise everything sounds fine
I 'm looking forward to seeing you
And thanks for your cooperation
as for the slides are concerned of course you can mail it however in order not to lose your important research data I 'd like you to bring your slides with you on the day of your presentations
And I hope we have sufficient time to have confirmations of your slides if you come to the hall 30 minutes before your presentation
And as for the multi-slides are concerned since you are the invited lecturers we would like to set all the equipments one day prior to your presentations and we will set up all the necessary equipments
And also the remote control units are available at us
Wonderful
Then I wo n't have to bring the Kodak XB275 with me it 's a little bit awkward to carry
I 'm sorry I did n't mean to say I 'd mail the slides of course I will be carrying them
I will mail a list however
So in case something happens someone drops the box or something like that we can put them back in order easily
I'll be happy to deliver the slides the day before and I understand the equipment will be fine
I 'm looking forward to the Conference I do n't see any problem
And I'll be there well before 30 minutes before the Conference begins
Thank you for your cooperation and we are also looking forward to seeing you at the Conference
Good afternoon
This is Allen Green from Centronics in Ann Arbor Michigan
And I 'm trying to reach Mr. Okamoto on the International Conference on Computer Science please
good afternoon Mr. Okamoto
I hope I 'm not disturbing you
Yes my name is Allen Green
I work for Jim Gibbons in the Special Events Department of Centronics
He 's asked me to be in charge of the display that we are planning on having at the Hotel New Otani excuse me at the exhibition site for the International Conference on Computer Science I 'm not sure if that is in the Hotel New Otani or not
it is a bit difficult for us to organize the setup and display of this exhibition from so far away I 've never been to Japan and I 'm not quite sure what to expect when I get there
And we spoke with someone at ATR who said that they would be interested in taking care of the setup
So basically all I need from you today is an estimate of the cost regarding the setup and display of our exhibit
Also what kind of contract we need to set up regarding the safety and delivery date all those kinds of details
I understand that you would like to exhibit your products at the Conference and the place the venue of the Conference is the Hotel New Otani Osaka
And at the moment we have reserved certain rooms of the hotel and if you are to make an exhibitions we have to reserve the room before your exhibits
And I will like you to know what what you are going to exhibit and what is the total weight of your exhibits
And after having these items understood I would like you to send the quotations or I would like to mail or fax the quotations to you
Yes I understand the Hotel New Otani
we'll be bringing a display that we use at smaller computer conventions
It consists of the following a back display 3 panels they 're about 2 meters high each and about a meter wide and they kind of form a little separate area
Inside well we have a display and also we will be setting up one of our computer systems
It consists of a large screen monitor
it 's a shape recognition system and it 's one of the finest we think on the market today
It uses also a video camera and we'll be bringing various items
And people are visitors can also bring any item set it down and our system will recognize the object
as far as the weight I 'm not sure at the present time
America is n't yet on the metric system so I ca n't give it to you in kilos
I think the whole thing comes together at about 500 pounds it is n't too much
Shipping we'll be sending it as soon as possible
I think that should be fine please let me know
Also regarding the contract what would you like to do
I understand what you 're gonna exhibit
And we have International Conference on Computer Science on the second floor of the hotel
There is a big room a ballroom on the second floor and next to the ballroom we have a small room which accommodates 30 to 40 people and we would like to reserve this room for your exhibits
And you said that you will use 3 panels and in front of the panels you will set your computer systems as well as the video cameras
Therefore we would like to send the informations on the electrical capacity as well as the floor plan of this room
As for the contract is concerned first of all we have to make the arrangement so that you will have the rent of the room
And also if you are asking us to decorate the room we have to ask you to pay for the decoration fee including the labor cost
And also we will send the quotation of the production of the panels if we are to produce the panels
As for the computers and video cameras are concerned all the transportation fee are borne by you
And we will start setting and installing your equipments after your products are delivered to us
I 'm not sure we'll need as large space as you 've specified
I was more under the impression that it would be a kind of a shared conference facility where you'll have a number of displays from different companies so we wo n't be needing that big of an area
we use as small conventions where people walk by and see different exhibitions
So we wo n't need to rent the room
The panels have already been produced
We 've used this material in the past
We'll be modifying it ourselves for this conference the logo of the conference of course and things like that
But it is something we 've used in the past
of course we 're prepared to accept all financial costs
So we do n't expect your company to take care of any of that
But we would appreciate any help no one here speaks Japanese so we 're not sure how to deal with your companies over in Japan
for this conference we will use the Hotel New Otani Osaka and we have an exhibition hall called the Osaka Castle Hall near the hotel
However this International Conference on Computer Science does not have any trade fairs
Therefore there are only 2 3 companies who would like to exhibit their products or the books including you
So we would like to use the hotel accommodations so that we can have the exhibitions or exhibits
And before I mentioned about the small meeting rooms on the second floor however if you do n't need such a large space it is better for us to use the floor on the basement
we will have the workshops held in the basement so we can share some of the space for your exhibits
And we will send or fax the detailed floor plan of the basement so that you will have your own determinations whether you will make the exhibits or not
And after your decision is made we would like to send you the quotations of the financial cost
That sounds wonderful
I understand much better now
I was under the impression that there were going to be more exhibitors but of course it 's no problem if there are only a few
regarding the workshops I noticed in your first announcement that there will be a workshop on shape recognition and imaging
And we would like to have our display near the entrance of course to that conference
It would be the probably the most beneficial spot of all
So we 're looking forward to receiving the fax and we'll start to compile weights and things of course my estimate might be a little high might be a little low
I'll let you know as soon as we know more
we would like to make contact with the Hotel New Otani Osaka as soon as possible and we would like to send you the detailed floor plans
And in order to send those informations we would like to have your telephone numbers and fax numbers as well as your address
I have your fax number so I'll send you all that information on one sheet
I'll also give you my fax number now
It 's 3139721798
That is our fax number and I will send you our address and other information as soon as possible
we are waiting for your fax
but before closing this conversation I 'd like to confirm your fax numbers
Your fax number is 3139721798 am I right
And we would like to send the detailed informations on your fax
That number 's correct
and I 'm looking forward to your information
I'll send out our address and other numbers as well as our telex number this afternoon
Hello this is Okamoto speaking at the International Conference on Computer Science Secretariat
I would like to speak to Mr. Michael Christiansen
Yes this is Michael can I help you
I understand that you are going to attend the IEEE meetings held in Dallas next week
And this is the informations we got from the Japanese Planning Committee members
And at present we have already printed out the first announcement of the Conference as well as the posters and other PR materials
And we are distributing those materials to the Japanese organizations and those concerned
Since you are the member of the Planning Committee I would like you to distribute those first announcements as well as the materials and posters at the IEEE meetings
Yes Mr. Okamoto I understand
I will be attending the IEEE Conference next week
And would be more than happy to bring some materials posters and announcements about the Conference on Computer Science
I have not yet received those materials but I certainly will be happy to place them on various tables and of course give them to my friends and colleagues who I think might be interested in the Conference
I think it will be a very well-received material and I 'm sure that well actually let me make a couple of calls
Perhaps we can have a poster put up right near the entrance area and some I'll have to work on this little bit but I do n't think it'll be any problem
thank you for your kind efforts despite your busy schedule we appreciate your effort
And as the Secretariat we would like to further promote the advertisement and public relations concerning the International Conference on Computer Science
And we would like to distribute those materials to the companies and universities but we are not sure where we are or we should distribute those materials so we are very happy if you give us an advice on the companies universities organizations or the sectors of the industries of course we know that this is the computer industry but what sectors of the industries is mostly interested in the AIs
I certainly would be more than happy to provide some lists
I think I have some that will do of companies and universities doing research in AI right now
But I 'm thinking on the scales of the IEEE Conference probably the people most interested in computer science will be there
And I believe that all conference participants and companies and of course anyone involved with the IEEE Conference will be receiving a packet of information
I do n't know if it'll include any kind of advertising or announcements of future events and I do not know what the expense involved is
So I will give a call down to a friend of mine in Dallas see we can do about this
Until then I will send you this and of course I 'm sure that people will be happy to receive the materials
We are very happy to hear your words and we are waiting for your answers and the list of the universities and companies
And bye-bye
OK I'll get back to you soon
This is Okamoto of International Conference 's on Computer Science Secretariat speaking
I 'd like to speak to Tim Peterson the Secretary General of IEEE
Yeah this is Tim Peterson
what can I do for you Mr. Okamoto
I 'm from the Secretariat of the International Conference on Computer Science held in Osaka from October the 27th through 30th
And at present we are asking various organizations for the title usage as a sponsors and the organizers and we would like to have IEEE to be the one of the sponsors
And the other day we asked Mr. Yamamoto the IEEE Japanese Chapter to communicate with you for the use of the titles as a sponsors
And we have received the addresses telephone numbers as well as fax numbers of yours from Mr. Yamamoto
And I believe we have already sent the fax telling how we can get the approval of your title usage
I would like to have your comments on this
Yes Mr. Okamoto
I did see those faxes just a few days ago
I 'm afraid our office is a little bit busy right now
We 're preparing for our annual conference in Dallas next week
I have not had a chance to study your faxes closely but I'll tell you what I'll be looking for when I do look at them
the information I need do you just want to use our name or as a sponsor do you need financial support from IEEE
I 'm not extremely familiar with what the conference schedule is this year
So I 'm afraid I really ca n't give you any answers now
I'll be checking the information of course as much information as you can send as much as possible that you can send would be appreciated
we would like to use the name so the title of IEEE 's as one of the sponsors
And we do n't ask you to pay for any financial support and we would like you to know what kind of organizations have already authorized International Conference on Computer Sciences and we have already printed out the materials for the holding of this conference as well as the announcements
Therefore I would like to send you those related materials as well to you as early as possible
Very good
The word sponsor often implies a financial obligation and right now I ca n't comment on something like that
But of course that 's not involved here
You mentioned that you 've already printed up a great amount of materials for the conference
Precisely how would you like to use the IEEE name and logo if you 've already printed up a lot of your materials
As for the first announcements are concerned which have already been printed out we have your name with parentheses not decided yet or scheduled
And this is what Mr. Yamamoto of your Japanese chapter mentioned
And if you cannot give us your name as the sponsors we will delete your names from the second announcement and onward
And as for the Dallas meeting is concerned the Professor Nagao of Kyoto University who is the Chairman of the Planning Committee is going to attend the Dallas meeting together with other professors
And he will make some announcements of or the advertisement of the International Conference on Computer Science held in Osaka
And Professor Nagao will also meet you Mr. Tim Peterson and there may be some topics of the International Conference on Computer Sciences during the conversations
I understand that Mr. Yamamoto approves the usage of our name as scheduled
regarding final approval we'll need to work on it a little bit
I'll look over the information you sent us
I do n't think it'll be a problem it sounds like your conference is going to be wonderful and be quite a valuable conference
many of my colleagues have expressed interest in attending
So I will discuss it among us
I 'm afraid I wo n't be able to get back to you right away as we do have our Dallas Conference next week 
But I promise you wo n't be forgotten and we'll treat it seriously as it deserves to be treated
I 'm very pleased with your words and I have another questions
I believe you have your journals and bulletins of the IEEE and we would like to know who is in charge of these bulletins and journals of IEEE
And if we are to have our announcements or the advertisement of our International Conference on Computer Science on your journals and bulletins what would be the procedure and what would be the fee
We would like to have those informations
And after receiving our informations on our conference I would like you to send the informations on the procedures and fees
Of course that 's an excellent idea
Our circulation is pretty wide for those bulletins and announcements
I will have the editor of our journal send you information regarding advertising essentially this will be an advertisement unless you simply want a simple listing in the back
However I 'd recommend perhaps on the inside cover you can announce your conference
That 's the way it 's traditionally done
so I'll send this information
let me give you my fax number actually you must have my fax number because you 've sent me those things
I 'm not sure I did n't notice if there is a return address
I 'm sure there is
so if I have any trouble I'll get back to you right away
But we'll be sending you some information as soon as possible
And thank you very much and I am very happy that you shared time with me despite your busy schedule
And I pray for the success of your annual meeting held in Dallas next week
I'll talk you soon
Orbit Enterprise
Yes this is the Orbit
can I speak to Mr. Jerry Kennedy
Yes this is Jerry
Can I help you something today
This is ATR which is the Secretariat for the International Conference on Computer Science which is expected to be held two months later
may I ask who is calling please
your name
My name is Maeda from the Secretariat
Yes Mr. Maeda
I 'm well aware of the Conference
How is the things going on your end there
Well we are ready in the final stage for the preparation of the Conference
I think the preparation has been going quite well
Well as you 're aware of I heard the Orbit Enterprise is going to open the satellite symposium while you are having the International Conference on the Computer Science
Yes we are planning two-hour presentation on our newest technology and we 've been working very hard as well
We are ready to send some things over but we were wondering what has been set up as far as the floor plan and things like that
Well the reason I called today is about that floor plan
we want to confirm what kind of equipment you need especially for the audio-visual equipment
we prepared the room for Orbit Enterprise which can accommodate about 150 persons
we prepare slides OHP and video projector in VHS style
If you have any other equipment I think you can tell us
That sounds fine and besides the room is fine
We plan on using slides and video projection
We wo n't need though overhead projector
If you want to give it somewhere else that will be fine
regarding the slide projector and VHS projector we are wondering if we could use a remote control ourselves
Our speaker would like to pace the speech on his own rather than have someone else do it
Is that going to be difficult
Well of course you can use the remote controller we can provide it
It is also fine for us because we do n't have to provide some personnel who is controlling the video projector
Great
Well that 's fine
we'll be carrying the slides and video tapes with us
I do n't think it will be a problem
I do n't feel too comfortable about shipping those kind of things of course
We have a kind of special remote control we use with the slides
it 's small we'll bring it along but I 'm sure anything you have will be fine in case our equipment does n't quite match yours
Everything sounds fine
Is there anything else you need from us today
Well I think you are going to have some kind of rehearsal for the satellite symposium
For that purpose we have reserved the room on the previous day that you are going to have the Satellite Symposium from 5 o'clock p.m. to 10 o'clock p.m
will you be using the rooms for the rehearsal
I do n't think we'll need the room for 5 hours 
certainly for couple of hours to make sure our slides are in order 
There 's no problem with the video equipment
so probably just a few hours
You can schedule us for anytime between 5 and 10
And if someone else needs to use the room then please let them have it for a couple of hours as well
Well I understand
if you arrive New Otani Osaka the site we are going to have the Conference please come to the Secretariat room of ATR which is located on the basement Momonoma
I'll take you around
I 'm looking forward to meeting you in person Mr. Maeda
Thank you for all of your arrangements
And I hope to see you soon
We are also looking forward to seeing you
This is Allan Young from Royal Systems in Santa Cruz California
I 'm trying to reach Mr. Maeda please
Yes this is Maeda speaking
Good morning Mr. Maeda
am a researcher here Royal Systems in Santa Cruz
I 've received an announcement for the International Conference on Computer Science to be held in Osaka Japan this October
Our company would like to give a presentation well we 'd like a speech in our active presentation
Really an advertisement for a new product of ours that we think of it very interesting new technology we 've developed
And I 'm wondering if we can make an arrangement for some kind of seminar workshop something of this sort
Well I 'm sorry to say but in this International Conference on Computer Science we do n't have the system for call for paper besides the general presentation
However besides the general presentation we have the satellite symposium sponsored by each companies
So there you can have the chance to make the PR of your companies and your technologies
That sounds perfect
we understand that your conference agenda is already set and final
But we were wondering if there is something like the satellite symposium
I imagine there are a number of details needed to be worked out regarding our participation in one of these symposiums
do you have any information you can send us
Well for the participation for the satellite symposium we do n't have any format application form so from your company the Royal Systems if you can send us the information about the content of the satellite symposium as well as the equipment you are going to use by letter it will be fine for us
We can arrange it and we can set it up in our program
That sounds fine
I'll send you base information of the presentation we 'd like to present at the Conference
I 'm afraid I know very little about Japan and I have n't had an opportunity to travel there yet a little wary of a transport and things like that
So any information you'll send would be appreciated
I'll send a letter regarding our presentation this week
Well understand
As for the transportation we have prepared the travel information for the general applicants for the Conference
I think we can send it out to you
I 'm looking forward to working with you on this conference
And I'll send some information right away about our request
We are looking forward for your letter
Hello is Mr. Maeda there please
Yes this is Maeda calling
Yes Mr. Maeda this is Roger Anderson from the University of Indiana
I 'm afraid I have a problem
I 'm stuck at the airport in Osaka
there is a big problem
What 's your problem
well I guess I made a mistake
I assume that I could have get a visa when I came to Japan but I did n't
And the Immigration Office is holding me and I do n't have the correct visa
Can you help me
Well that 's a problem
Well then Mr. Roger Anderson you are the speaker right
Right I 'm sorry I guess I 'm just a little bit nervous
Yeah I 'm from the University of Indiana
I 'm a speaker for the International Conference on Computer Science
Well then well from the Secretariat under the name of the chairman we will issue the document to receive yourself
With that documentation our staff members will go to the Immigration Office in the airport
So from the Secretariat of the Conference well to the immigration officer please tell them that the Secretariat will bring the documentation
Is that all right
sure anything is fine
I guess I'll just have to wait at the airport
Yes just wait there
Well just for a confirmation your stay in Japan is six days
Is that correct
Right
Until the end of the Conference
And you will be staying in New Otani Osaka
Is that right
That 's correct
Of course you have the passport right
of course I brought my passport
I just guess I forgot the visa
Understand
Well then we will bring the guarantee letter
We will write the guarantee letter immediately and it will take about one hour from here to the Osaka Airport
So please take a rest at the Immigration Office for about an hour
Could you do me a favor please
if I give this phone to the man of the Immigration Office can you tell him what 's going on
Yes of course
Because we are aware of that
we will tell them that Mr. Roger Anderson is the guest speaker for our conference
So you do n't have to worry about that
I 'm gonna give the phone to the man here and I'll just wait
Well you do n't have to worry about that
Anyway you need to have the guarantee letter so it 's no use speaking to the immigration officer right now
So we have to give them the letter anyway
Can you just explain to them briefly why I 'm gonna sitting here for an hour
That 's all right
I'll just wait
is that the Secretariat for the international conference of interpreting telephony
I would like to participate in the conference and could you tell me what to do for registering
we have a registration form that either we can send it to you or you can get the registration form at any KDD office in your city and you fill the form and send us 16000 yen we will register you for the conference
then I will go to the KDD office directly
by the way I 'm a student and is there any difference between the students' fee and the general public
yes the students' fee is at discount rate so 11500 yen
I heard that there is a sightseeing program
if possible I 'd like to go on that program too
Do I have to submit a special request for that
no the sightseeing tour is supplied by the conference we supply to everybody
So once you registered you would also have registered for the sightseeing tour
and I see
And the lunch is also provided
Yes lunch is also provided by the conference on the 4 days
In the case of the sightseeing tour where are we going
well because of the time of the conference it finishes at 4:30 we can only offer 1 specific tour and that 's the same tour every day so that everybody can have a chance and it goes to Kinkaku-ji temple Heian-jingu shrine and Nijyo-jyo castle there are 3 stops
I would like to go to Kobe too
Is it possible for me to go to Kobe on my own
Separately
yes it is possible but as the conference you will probably have to miss 1 of the days of the conference
but Kobe is very accessible from Kyoto
It takes about 2 hours to get there
if I want to leave the conference for a day should I notify it beforehand
no there is no need for that
Once you have registered you are free to come and go as you please
another question ; do you have any plans for a welcome party
well we are going to have an opening speech by the prime minister and also by the chairman of the conference or the conference organizing committee but we have no plans for an opening party as such
On the last day the conference will finish earlier
It will finish actually at 12:30 and then we will have a break for lunch and finally the last session of the conference will be sort of get-together 
So the last day the program will last around noon
Yes that 's true
Thank you very much for everything
Yes I 'm trying to reach Mr. Maeda
This is Rob Bariant
my name is Rob Bariant
I 've been appointed chairman of the Planning Committee for the Singapore Conference
Next year the International Conference on Computer Science will be held in Singapore and I 'm a new chairman
And we have decided we 'd like to have a party called Singapore Night in Osaka during the Conference this October
And I 'm calling regarding information on that
According to the schedule the Singapore Night will be held on the last day from 6 to 8:30
That 's exactly correct
and we 've sent some details after you
We 're also calling concerning the presentation during the closing ceremony regarding our party
the closing ceremony will be held after the session about 30 minutes from 5:30 to 6
So during that closing ceremony 10 minutes is allocated for the Singapore presentation
And after that from 6 on the next room the Singapore Night will be scheduled to be held
Terrific
That 's exactly the information that I 'm looking for
We 're gonna be sending a group representing our Conference to Osaka about 10 or 11 people
And we 're wondering if you could possibly provide some advice we know we wanna set up our party and things like this
Will this be a problem
In the New Otani the time and the name of the sponsor is informed
So if you arrive in Osaka together with the staff from Hotel maybe you can discuss what kind of party will be held or what is the cost for the party for the Singapore Night
That 's fine
it sounds like we should take care of the party ourselves directly actually working directly with the Hotel staff
could you give me a name and a phone number of someone at the Hotel New Otani please
The person in charge is Mr. Hirooka from the Sales Department
The telephone number is Osaka 069411111
You can tell him that you were informed from Mr. Maeda from the Secretariat for the Computer Conference
What I'll do is I'll call him at the Hotel New Otani let him know we are coming our delegation
And we'll take care of everything regarding the party at 6
Also during 10 minutes the 10 minutes period we have during the party excuse me during the closing ceremony we'll have someone ready to give a short announcement
I 'm wondering regarding invitations will you be including information about our party in your published information
Will people know about it or do we have to send out another invitation
Well right now on our part we are not considering to send the invitation for the Singapore Night
Because before the closing ceremony we have two keynote speech one is from Mr. Paul Halmon from the United States and the other person will be Professor Sakai from Kyoto University from Japan
And at that keynote speech all the people for the Conference will gather at one room
And then to that will be followed by the closing ceremony and also that will be followed by Singapore Night
So we assume that most of the people will be attending the Singapore Night
Therefore I think you do n't need to dispatch any invitation card also to the participants
I 'm just a little bit concerned I know that people are coming from all over the world to attend this Conference
Our party is looking to be very very nice
And I 'd like to assure folks you know let people know what 's going on so they do n't make other plans for the evening
Well in our program we have the indication that we will have the Singapore Night
Also on the very first day when we have the registration we will dispatch the information that after the closing ceremony from 6 to 8:30 we will be having the Singapore Night
However if the Singapore Secretariat want to know what kind of people will be attending the Singapore Night if you want to know the names and belongings maybe you should take some kind of application form to get the names of the people who will be attending the Singapore Night
That wo n't be necessary
we'll be happy just anybody can come of course but we just wanna make sure that folks know about it before they make other plans
If you 've included the information regarding the Singapore Night in the calendar and the schedule for the Conference then I do n't think we need to do much more
We'll talk to the people at the Hotel maybe putting it on the sign for the list of events happening at the Hotel
And as the event gets closer we'll consider maybe just publishing a small card to be included in the Conference materials
we are cordially inviting you a type of card
Well if that 's the case I think our Secretariat may help you
Well we will get on this right away
I do n't think there will be no problem
So thank you very much
one thing I missed to mention earlier
I gave you the name of Mr. Hirooka from New Otani Hotel
Well my second thought I think he cannot speak English so if we can be the intermediate between you and the Hotel maybe we can hear the detail information and then we can transmit the information to the Hotel people
So when the delegation from Singapore came to Osaka maybe we can have the final discussion together with the Hotel people
That sounds great
What we'll do is we'll send our delegation over
I think we have someone of our staff pretty fluent at Japanese but of course it will be nice to have some assistance once we arrive in Japan
I'll start to work on travel plans for delegation
We'll have a letter sent to Mr. Hirooka at the Hotel New Otani
And we'll get back to you right away
But that should do it for today
I think it 's better to inform Hotel New Otani at least a month ago what kind of party you are planning to
We'll send something right away
We want to make sure that this is all taken care of as soon as possible and we do n't wanna trouble your office
You certainly do n't need to worry about next year 's conference
I 'm sure you are busy enough dealing with this year 's conference
So we'll take care of thing ourselves as much as possible
Yes thank you very much
I 'm calling from the Secretariat of the International Conference on Computer Science
Can I talk to Mr. Allen Thomas
Yes this is Allen Thomas
yes this is the Secretariat of the International Conference on Computer Science which is going to be held in Osaka for about 4 days in October this year
Actually we are in the coordinating process of various supporting organizations and we have asked your Japan Chapter to allow us to use the name of IEEE as a supporting organization
However we have n't got any reply from you and I 'd like to know the updated information
Yes I understand
I appreciate your calling
I have seen the information that you sent
and I 'm afraid we 've been very busy the past few days
We 're getting ready for a conference next week ourselves
regarding your using our name what exactly do you need from us
are you looking for financial support or perhaps organizational support
I 'm afraid I 'm not quite clear on what you need
Well this time we 'd like to solicit the use of just the name of IEEE as one of the supporting organizations and we request nothing else
we do not request any financial support from your organization this time
with that understood I would need to speak with some other people in our organization of course
but I 'm familiar with your conference and your schedule looks very very interesting looks to be a great conference and I hope we can become involved
what is your deadline
When do you need to hear from us again
well of course the sooner the better
But we 'd like to get it by the issuance of the second announcement of this conference
namely about 3 months prior to the actual holding of the conference
That will be by the end of July would be appreciated
How about it
I do n't think it would be a problem to reach the decision by then
And I am optimistic that something can be worked out
I have your fax number here as well as your phone number
And I'll get back to you as soon as possible
Also any other information you can send us maybe schedules of past conferences or other conferences which your organization has put together would be appreciated
The more evidence I can take in the meeting the better the chances are of having it approved
I take note of that
And let me send you by way of facsimile all the scheduled events or whatsoever that we know by this date
So we 'd like to 
Thank you very much in advance and good-bye
Looking forward to hearing from you
I understand that you'll be attending very soon the Specialized Committee of the IEEE that is going to be held in Dallas
We would like to ask you to bring and deliver to concerned parties or the people the posters and the first announcement we have just made
I am planning on attending the IEEE Conference
And I'll be happy to assist in promotion of the ICCS Conference in Osaka
I 'm wondering to what extent do you need my help
I'll be happy to arrange for some posters and to put up
but if you like something on a bigger scale perhaps for each participant to receive a brochure about the Conference then I'll need a little more time and perhaps a budget even some money
Because we'll need to transport you know a great deal of materials should be quite a few participants of the Conference
so what 's scale were you thinking of
Well
before asking you to do some specific things let me confirm one thing
This Specialized Committee of the IEEE that you'll be attending very soon how many people will be actually attending this committee
Is it a closed committee with very fewer attendance
or it is a large type a sort of symposium type conference with a large audience
I 'm sorry
I 'm afraid I misunderstood your original request
I was under the impression that you wanted me to distribute materials to everyone at the IEEE Conference
now the committee meeting that I'll be attending specifically has only 25 members
And I would be more than happy to distribute material to them
of course each member should like his own copy of the schedule and also perhaps posters that they can take back to their respective departments and companies and whatnot
So that should n't be a problem whatsoever
Are you interested perhaps in distributing some other materials at the overall conference itself
I could possibly help out there
well
For the time being we would very much appreciate it if you can distribute the first announcement and some posters to all the members who will attend the Specialized Committee
I think it will do for the time being
we 'd like to send all these informations to your private home if you do n't mind
Now as for the IEEE Conference itself I think we will separately send all the information to the Secretariat of the IEEE Conference by a separate mail
And we'll ask them to put them up for example in the information counter or any a relevant place
But I would really appreciate if you can help us it 's a bit more by making sure
Probably you can talk to the Secretariat people of the IEEE that they do n't forget about this
I do n't think it would be any problem
regarding the committee I'll make sure that 's taking care of I know almost all the members so there 's no problems there
And as far as the Conference I'll keep an eye on things to make sure all goes well
Please keep in touch
And I believe you have my home address
If I do n't hear from you in a week or two I'll make sure to get you back in touch
yes
I know your home address
And thank you very much for your help
But there is actually one more thing that I 'd like to bother you
is that we like to make as much publicity of this conference as possible in an overseas countries especially in relevant organizations and important people in that field
And we will appreciate if you can probably ask the members of the Specialized Committee to see what are specific organizations that we should be distributing these information or posters to
I will talk to members there and solicit information from them
what exactly do you need would you like mailing list or names of organizations
I actually have a lot of information myself industry catalogues or things like that
so I can send you information directly or we can wait
And I can talk to people at the Conference
thank you very much for helping us a great deal
Of course the more information we 've received the better
But when it comes to sending us a mailing list for example I 'm afraid that it'll take you a lot of time and the efforts too
So for the time being it would suffice to receive just the names of the relevant organization
I'll have the list put together right away
And I will send it to you in a next few days
And if you need anything else please do n't hesitate to call
Thanks
Yes this is Jeff Waksler
is Mr. Yamahata there please
yes speaking
Mr. Yamahata I 'm afraid I 'm been embarrassed as well as a bit lost
I 've gone a wrong bus from the airport
I meant to go to the Osaka the bus to Osaka
But I 've wended up in a city called Nishinomiya
And I would like to go to the Hotel New Otani
I 'm a little nervous
I speak no Japanese
Can you help me please
You say you 're in Nishinomiya
do you have any idea which railway station you 're closer to Hankyu or JR
no
I 'm afraid I do n't really know where I am
but if you can tell me where I should go I understand that trains can take me almost anywhere
So can you possibly tell me the name of where I need to go
And I will try to work out myself
Then I'll tell you how to get to New Otani Hotel
I think it 's better for you to take JR
So what about taking a taxi
And tell the driver to take you to JR Nishinomiya Station
And there you catch a train which says it 's bound for Osaka
And please get off at Osaka
within the same premises of the Osaka Station you can find a loop-line at different platform
So you take a loop-line
And get off at the station called Osakajo-Koen
And if you are off from the station you can see New Otani right under your nose
it sounds a little bit confusing
I really have no idea where I am now
Could I take a taxi to the hotel from here
Well I think that 's fine
from Nishinomiya getting a cab will get you to New Otani in about 40 minutes I would guess
so that 's quite fine
At this point I think that 's what I'll do that rather than worry about the expense
So I think I'll just take a cab
Do I just tell them the Hotel New Otani
If you instruct a taxi driver to take you to New Otani Osaka I think it'll be working out OK
But if you wanna make sure you can also say that it 's near the Osakajo-Koen or Osaka Castle Park
I'll get back and touch if and when I get to the hotel
I 'm sorry to have bothered you
You 're welcome and take care
This is the Secretariat of the International Conference on Computer Science
Could I talk to Dr. Little Burn please
Yes this is Dr. Little Burn
what can I do for you
Well Dr. Clauze who was supposed to play a role as a chairman in the forth workshop on October 5th became too sick to to participate in the conference
And there is no one to substitute him as a chairman
So we are wondering if you could substitute him as a chairman at the workshop
let me get this straight
you 're saying that the chairman who was to the person who was to be your chairman can no longer fulfill his obligation
And you 're asking us to provide a person a second person to fulfill that role
Well the theme of the research between Dr. Clauze and your institute is very similar putting a mainly emphasize on the very large-scale integrated circuit
So we are wondering if you could find someone who is well-versed in that field to substitute him
well that constitutes a problem because the as you know I will be attending the conference in the role as participant
But I am not an expert by any means on a very large-scale integration
and I ca n't say that I would be willing to lead the discussion in that role
this means that we would have to supply a second person
I recognize it it is a problem because yes we do a lot of research on that topic as you 'd be see
But it is difficult for us to it to come up with someone on such short notice
We have ongoing research we have duties to our classes and we have other commitment
Well because the chairman play a key role we would like to also get in touch with the Japanese lecturers or with other acquaintances
And we are also wondering if you would help us by letting us know an appropriate person if you will come up with as well as providing some information regarding that kind of person
So we will appreciate your future getting in touch with us
I'll tell you what I can do for you
I'll go to my researchers talk to them and see if there is anyone who is willing to undertake your request
that will take me a couple of days
I'll get back to you then
but I 'm sorry that 's all I can really do in this matter
Well thank you very much and thank you very much for your hospitality although you are in such a busy schedule
And we 're looking forward to seeing you at the conference
Well thanks for considering us
It 's a as I say I wish I could apply you but I just do n't think it 's possible at this time
hello is this the Conference on Computer Science
My name is Eliot Folgizan I 'm reporting about the Conference
I 'm wondering about receiving a media accredition for the Conference
Well many people are interested in this Conference so I am wondering if you could let me know about how did you know about this Conference and also could you please give me the name of the person who will give your references
Well I 'm a computer user and I heard about this on our local computer bulletin board
the person who will give me the reference is an editor of a Canadian science magazine called Canadian Science
And also I will be submitting articles from this Conference that I will write to a number of major publications including OMI and Public Science
But I will not have a letter of reference from them
Well as the number of the tickets which will be provided for the people from mass media is limited so I would like to check how many more tickets for these people are available
Would you just wait for a moment
certainly
But I am calling long distance
And please be prompt
OK here I have the list of these tickets 
Yes I think there are some tickets available for you
So I would like to send you a free pass
And could you tell me your name and your address and where I should get in touch with you
I would like to send it by facsimile
OK well I do n't have a fax machine first of all
So that 's not possible
Perhaps you can just mail it it 's fine
and I'll give you my name and address
second well I 'm wondering about accommodation can you provide me accommodation
And what about an air ticket to and from Japan
Well we are going to pay the total amount of the air tickets for the invited lecturers
However those who are free participants are going to have to pay their own air tickets pay for their own air tickets
And as for accommodation there will be a discount rate available for the hotels that we would like to arrange
However you have to pay for your own air ticket as well as the payment of that accommodations
But in the case that you belong to a company which is going to do some exhibition at the Conference there will be a discount rate of the air ticket
I do n't belong to a company OK
but that 's great
thank you for your help
now my name and address are Eliot Folgizan 1498 Woodland Drive Toronto Ontario Canada OOM 213 Z
I look forward to receiving your free ticket
Well thank you
we would like to send you the free pass
And please attach your picture to that card so that you can make your own arrangement as a name card
I see OK
I'll do that promptly OK
This is Joe Winzee of Peach Computer calling
I 'd like to speak to someone about late registration for the conference
Yes may I help you
as you understand Peach Computer is one of the leading computer companies in the U.S
naturally we are very eager to partake in your conference
And we did receive notice of it some time ago
at that time when I expressed my interest my secretary arranged plane reservations
However we did not hear back from the organizers
And we have henceforth not completed any of the forms of any or the necessary paper work to participate
And we 're very keen to rectify this
Is anything we can do
So that means you have n't finished the registration as well as paid the fee for the registration
We have n't done anything
as I say I 'm very sorry
But I do not feel that we can take full responsibility of this for this
Because we do not hear back from your organizers
Well usually we make confirmations about this
this time the day of the conference is coming closer
And it takes about 1 week for the registration as well as the participation procedures
Therefore if we do it then that will might be cut into the period of the conference
So please do not be hesitant to come to the registration desk on the beginning day of the conference to finish your registration
so in the meantime we still need the necessary forms
do you want to send those to us now
or should we just complete them when we 're arriving in Osaka
please finish your procedures on the day you have reached the Osaka
does this mean you 're going to send us forms or not
Well it takes some times to send send the documents
So please please write down the documents on the day of your arrival at Osaka in exchange for the registration fee
That 's no problem then
I'll see you in Osaka then
And also we would like to make some arrangements for the accommodations during the period of conference
So do not worry about coming here
excellent that 's excellent
you people seem to be very well-organized
once again let me reiterate my apologies for not completing the necessary forms
But it was just a matter of confusion
not at all
Well we 're looking forward to seeing you
Hello my name is Mr. Yamada from the Secretariat of the International Conference on Computer Science
may I talk to Dr. Trevor Carolyn
yes this is Dr. Carolyn speaking
the last time we held the Organizing Committee of this Conference
however you was absent from that meeting
And the materials of the first meeting they have already been sent to you
but we are going to hold the second meeting on the April 4th the Tuesday in the Kirinoma of Hotel New Otani from 2 o'clock to 6 o'clock in the afternoon
so I 'd like you to participate in this the second meeting that 's why I called you today
Yes I do apologize for not attending the first meeting
however I had some rather important matters to attend to
I would be delighted to attend the second meeting
April 8th you say
just let me check my daybook for one moment
from 2 o'clock till 6 o'clock yes I should be able to attend that without any problem
excuse me please do you think you could give me any idea what the subject matter of the meeting is going to be
we have already sent the subject and the content of the discussion which was done in the last meeting
so they 're based on the content of the previous meeting
we'll like to continue the discussion for the next meeting
and especially for this time you are one of the members of the planning committee so the main theme will be the planning of the conference
And there the major subject for the discussion will be the subsessions what should be the subjects for the subsession
and if we have time we'll like to the decide in detail regarding the subsession who should be the first speaker for the subsession or how we can collect the papers of the speakers or who should be the people who select those papers
these will be the discussion subjects
Yes I understand completely
now I 'm wondering if there is any materials or any preparation I could do beforehand to facilitate the meeting
I 'd be glad to see to that if necessary
in the first meeting the main subject and the other major content was already decided
so this time for the subsession if you have any topic you'll like to suggest for the subject of subsession which is related to the study of yourself I would like to have that in the written form
yes that 's no problem
so I will see you then and the other gentlemen other people on April the 8th New Otani Hotel at 2 o'clock
is that correct
yes that will be fine
on the April 4th Tuesday in Kirinoma of Hotel New Otani at 2 o'clock
Okay
see you then
Thanks very much
yeah yeah moshi moshi hello
could I speak to Mr. Kitayama-san please
yes Mr. Kitayama speaking
may I have your name
Yes this is Dr. Wiz Kidder
I 'm your chief speaker for the conference which is beginning tomorrow
I 've just arrived at Osaka Airport and I 'm at the hotel now
But I 've got a bit of a problem I 'm afraid sir
yes Dr. Kidder what is your trouble
Well frankly I 'm afraid that I 've lost my speech
I 've lost my briefcase
I think I left it on the bus but I went to the bus company and it 's not there
So I do n't know if I lost it or if it was stolen or what
But the upshot is that my speech for tomorrow the only copy I have is gone
And oh boy I really do n't know what I 'm going to do
yes that will be a great trouble for you
if you have contacted a bus company and if there was nothing for you why do n't you ask the airport and lobby of the hotel
if it is alright we the Secretary can contact them for you
Yeah that 's a good idea but it seems to me I did have my briefcase when I got on the bus
In fact I 'm sure of it
But I mean certainly you can ask the airport people
however maybe we do have one solution I have my speech on disk
perhaps it 's on Apple Macintosh readable disk
Perhaps you have a Macintosh you could print my speech from
yes I understood
I think that would be the best solution for this situation
However unfortunately in the secretariat we do n't have that machine 
However we can use the rental machine from the nearly shop so at anyway please bring your floppy disk the secretariat and we are going to prepare the copy before the conference is started
OK great
that 's a big relief
OK I 'd just go up to my room then and get unbacked and get the disk and where are you where is your office
in the basement of the hotel just beside Kirinoma there is the secretariat so please bring that to this room
Oh that 's real convenient
I'll be down in about a fifteen minutes then
See you then
yes I will be waiting for you
The Secretariat for the first international conference of interpreting telephony
Yes that 's correct
I would like to participate in the conference and for registering to the conference I should submit the registration form and along with the 100 dollars
it 's mentioned 100 dollars for the registration fee
could n't I pay that in Japanese yens
Yes yes you could
You may
that 100 dollars is mainly for overseas participants
So you could pay in the Japanese yen equivalent
as to the payment I think you mentioned the credit card
can I send the amount directly to the office by mail
Yes you may send the amount in either cash or by check by mail that 's O.K
if I pay the registration fee will you be issuing some receipt or a notification of receipt
Yes we will send you a registration acceptance form and which will also be a receipt of your money
the conference will take place next year from the August 5th through 8th
That is correct yes
during this period the conference will be through
Yes from the 5th through the 8th
The 8th is the last day of the conference
as to the official languages you mention Japanese and English
Is there any translation or something
Yes there will be simultaneous translation available for everybody
we are limited I 'm afraid to Japanese and English and also French and German
So there will be 4 languages available at the conference
you mentioned only Japanese and English
do I need to listen to the English speech in the original
No no no we will supply translation of each language so you are Japanese you can listen to the Japanese translation
from the pamphlet I see that the organizing committee members are Mr. Kurematsu Aizawa Shikano Iida and Sagisaka
And Mr. Kurematsu will be acting as a chairman he alone will be acting as a chairman
Yes he is the chairman of the committee and he will be the chairman for the conference he will introduce the speakers and he will conduct the question and answer session at the end of each speaker
And will the other 5 members also present their papers or make speeches
at the moment Mr. Kurematsu will be performing some of the opening ceremony and possibly Mr. Shikano and Mr. Sagisaka will be presenting papers during the conference
the conference will be broken into some sessions
Several sessions
Yes on the first day most of the speakers will be language experts both in English and in Japanese and they will be discussing different aspects of both languages from phonemics to lexicology to speech acts and planning
We have yet to write a final schedule for the each separate day but last 2 days will be dealing with the computer side of the subject
on the second page of your pamphlet you mention the hotel accommodations
which of the 3 hotels are nearest to the downtown area
well the Kyoto Royal Hotel which is right in the center of a town on Kawara-machi The Kyoto Hotel is a little further north and Kyoto Prince Hotel is closest to the conference center
you said that the Kyoto Royal Hotel is nearest to the downtown area
Yes it 's right in the downtown area
above the item hotels you have also the sightseeing tours but you do n't mention the fee the price of the tours
Could you instruct me on that
Oh yes the sightseeing tour 's price is included in your registration fee
It 's a service that the conference is providing for all its guests
I would like to participate in the sightseeing tour with my wife
only for the sightseeing tour
Oh I see
That might be a little complicated but so your wife wo n't be going to the conference
yes that 's right
Well when you go to the conference hall for the conference please go to the Japan Tourist Board desk and inform them of your wish to bring your wife on the tour and possibly you will have to pay a separate fee for your wife
Possibly 3000 yen
as to the sightseeing tour course this is the only one available
yes this is the only one we have supplied for the participants of the conference because the conference will be from 10 a.m. to 4:30 p.m. and we have arranged to have tour buses leaving the conference center at 5 p.m. every evening and it 's the last tour and the only tour of the evening
O.K.
Yes thank you
Hello my name is Shiroyama what is your problem
good morning sir
well Lotus Software is perhaps you know a major developer of software in the United States
As such we expect to be one of the major participants at the trade fair
as such we would like to have a interpreter assigned to our booth on a permanent basis for the duration of the fair
I 'd like to know if this presents any difficulties for your people
thank you very much for your participation this time
regarding a dispatchment of interpreter there are two types
the one is the so-called companion business
the visitors of the trade fair the companies will appeal your company or your products
and another type is the interpreter and this interpreter works are only for the business negotiation
And I think that from your explanation I think you require the latter one an interpreter and about the outline of your company we have already received some material so we know but if you have more detailed information of your company or if you can explain the content of your business discussion we would like to know
for example if you like to sell through a Japanese trade company or are you are going to sell directly
and if you have any material which explains your products in detail that will be a very good material for our interpreter so we will like to get
OK certainly we do have details concerning our company and we also do have a extensive information on our distributorship in Japan
and we'll be certain to forward those on to you as soon as possible
Now you 're certainly correct in suggesting that an interpreter for a business negotiation would most successfully meet our needs
However if it 's possible I would like to ask you to have an interpreter who is versed already in software versed in software
There is a fair bit of knowledge and jargon so it will be really most advantageous for us if we could have a person who has previous knowledge of software and its abilities
the regarding the software knowledge at the planning stage of this trade fair we have already listed up the name of the interpreters and translators so I think there will be no problem that we will be able to dispatch the appropriate person to you
by the way regarding the price of interpreter for one day we need 100000 yen for half a day 50000 yen
One day means from 9 o'clock in the morning to 5 o'clock in the afternoon
with a one hour rest during lunchtime
And half a day means from 9 o'clock to 12 o'clock or from 1 o'clock to 5 o'clock
so we would like you to understand this thing in advance
Well this comes as a bit of a surprise
I understood that all services to the participants at the trade fair would be included under our entrance fee
So this is a bit of a shock a hundred thousand yen let me see that comes out to about $ 800 American
you must be paying those people a lot of money for a day 's work
Regarding the dispatchment of interpreter that was not included in the service for the participants
So this will be a special order and regarding the price for the interpreters this was decided by the Secretariat so I 'm very sorry I can not help you we can not change
No no of course not as I say it just comes as it 's just a bit of surprise however that 's no problem
I assure you
we would like a interpreter for the day of the trade fair and when I suppose the person he or she will come to our booth at the beginning of the day
Yes for the dispatchment before the trade fair there is the day for the setting of the booth and there somebody of your company will be there
So on that day you will be able to see the interpreter and even before the day of setting if time allows we can send the resume of the interpreter and the price of the interpreting to you
Yes that would be that would be good
Would you be sure to do that please
we'll just leave it as that then and thanks for your help Mr. Shiroyama and I'll perhaps we can meet at the fair
thanks for your help again
Good-bye now
I will be waiting for you on the day of trade fair
I 'd like to speak to someone from the conference about getting refund please
Yes Yamakawa speaking
what kind of refund are your requiring
Mr. Yamakawa my name is Simon Persel
I 'm a participant at your conference and recently it came to my attention that an old friend of mine Mr. Tamaguchi perhaps you know him he lives in Kobe
I recently got in contact with him again and he and I are going to get together
Unfortunately he is only available the evening of the reception so I will not be able to attend the reception
and therefore I would like a reception fee refund if that is possible
Yes Mr. Simon Precel
I 'd like to confirm one thing
I think your registration number was 1130
Is this correct
I 'd like you to confirm this number
And regarding reception refund at the time of the registration you have paid the registration fee and at that time you were going to participate in the reception so this included the reception fee
so we can pay back to you and that will be 5000 and if you can come to the Secretariat today or tomorrow we can pay back to you by cash
However if you prefer to have a refund through the bank at present through the telephone we would like to get the name of your bank and account number
no cash will be fine
certainly I'll come around to the office that 's no problem
I'll come up this afternoon if that 's okay
now yes my registration number is 1130 that 's correct
now is there anything else I should bring to the office for this
Is there any sort of stamp you want to put on my name tag or anything like that
yes the only thing you should bring is the registration card with your registration number
And I 'm going to stay in the office today in the afternoon
so please come to the office
that 's great
I 'm very sorry for the inconvenience and I want to thank you for your kindness
thank you very much for this
then Mr. Simon Precel I will be waiting for you in the office today so please come to the office
Certainly see you soon
Good afternoon this is Montegue Terwette Drake calling from London
I would like to speak with Mr. Yamamoto please
this is Yamamoto speaking
what is your problem
Hello Mr. Yamamoto
This is Montegue Terwette Drake of the British Broadcasting Corporation
congratulations sir
The conference on computers has been chosen to be featured in the BBC Science Around the World 
Congratulations sir
this conference is very favorably accepted by many people in the world
and many media people came to Japan to get the information about this conference
and because of that this became very famous in the world
And we us the member of Secretariat feel very honored with this fact
Yes sir
I 'm sure that there are many media people however this is the British Broadcasting Corporation calling
Now sir we would like to interview a Professor Kumatani of the Kyoto University I believe
And naturally this being the British Broadcasting Corporation we would like an exclusive interview with him
I 'm sure you can arrange this without any difficulty
regarding interview to Professor Kumatani many media people from the world are requesting to have an interview and we have received many request through the telephone or the telexes
and in our secretariat we are in the great trouble to arrange their interviews to him
And regarding the exclusive interview by BBC in this situation it is very difficult for us to give you the immediate answer
us the position of the Secretariat if the Professor Kumatani is outside of a conference hall or before or after the conference if you ask that will be alright no problem
however as I have said to you in the conference hall or during the conference period and during the coffee break it is very difficult for us to arrange the interview for you
And if you give us more time we will be able to arrange some the occasion to you
Mr. Yamamoto perhaps I should remind you that this is the British Broadcasting Corporation
That Science Around the World is heard by more than 30 million people in twenty-five countries
it is the preeminent science program and our interview are always exclusive
I 'm sure that you value this opportunity to let your conference become known
therefore I 'm sure that without too much difficulty in your part you can arrange an exclusive interview with Professor Kumatani
yes I understood what you mentioned very well
we know the programs of BBC very well
however in our secretariat we have a great difficulty in the arrangement of the interviews by the press
And regarding Professor Kumatani on the third day of the conference he is going to participate in the two subsessions in the morning and in the afternoon both
so what about at lunch period between these two sessions
there is one brief interview which takes about five minutes by one TV company however the rest of the time will be alright
Of course we have to confirm Professor Kumatani 's schedule for the lunch period and however that lunch the time will be the most appropriate time for your interview and I think for your exclusive interview you may have some time frame so I would like to know about that time frame for your exclusive interview
am I given to understanding that you are guaranteeing our exclusive interview sir
also regarding our time frame we are well adapt our time to yours
that 's no problem our crew is ready and standing by whenever Dr. Kumatani is available
So once again can I safely assume now that you do guarantee an exclusive interview for Science Around the World 
yes this is the exclusive interview so we will not allow any other person from the other companies to attend that interview
and regarding your exclusive interview shall we prepare some room for your interview
Or somewhere outside of the conference hall the aisle or lobby will be alright for you
we would prefer to conduct the interview in the Summer Room
That would be fine
so thank you very much Mr. Yamamoto this is Montegue Terwette Drake bidding you good-bye from the British Broadcasting Corporation
one moment please of course we are going to arrange the room for you
however we have to confirm Dr. Kumatani 's schedule and we will take one day for the confirmation
so I 'm going to stay in the office tomorrow the morning so would you call again tomorrow morning
and by that time we will get the confirmation via Professor Kumatani
Certainly I will phone you again tomorrow morning
that 's no problem
so once again good-bye from Montegue Terwette Drake
yes I will be waiting for your phone call tomorrow morning
I would like to speak with someone responsible for registration perhaps for the conference on computers please
This is the Secretariat of the International Conference on Computer Sciences
May I help you
My name is Rockefellow Bahai
I 'm working for Square Circle Enterprises out of Tokyo
Square Circle is a data base developing firm
recently I was in Kansai and I happen to notice a poster advertising your conference
It 's exactly what I 'm interested in so I would very much like to attend
however I am somewhat unfamiliar with Osaka and I 'm wondering if you could tell me how to get from first of all how to get from Shin-Osaka Station
I'll be coming by Shinkansen
How to get from Shin-Osaka Station to the New Otani Hotel
Thank you for your inquiry
Now I understand that you are coming to Osaka by Shinkansen and that you are going to get off your Shinkansen at Shin-Osaka Station
The easiest way to get to Hotel New Otani is I would say by taxi
It will take just for 30 minutes for you to get to the Hotel by taxi
And even if you are going to use the limousine bus it will take just 40 minutes
so there is a limousine bus
yeah OK
that sounds good
Now unfortunately this is going to be at my own expense
it will not be expense account
Could you give me an idea how much it will cost me to stay at the New Otani Hotel for the duration of the conference
well Hotel New Otani is the specified hotel accommodation during this Conference but the hotel charge in this Hotel is quite expensive and the minimum hotel room rate is 15000 yen and so if you are going to stay during the conference you have to multiply this price by the number of the stay during that conference
So if you would prefer staying in more economic hotels we can make that arrangement for you at your request
Yes I think that would be advisable
now I would like to stay at a hotel somewhere in the immediate location
about how long will it take to get from the nearest hotel to the New Otani please
Well sorry to say I cannot name just one hotel which is the nearest to Hotel New Otani but there is a list of hotels which are close to Hotel New Otani and that list includes the room rates and time necessary for getting to New Otani from that place
So we will mail that list of hotels to you as quickly as possible and when you receive that list and when you decide which hotel you prefer staying in would you please send us the answer to the Secretariat and then we can make the arrangement for you
Yeah
That sounds good way to go
I'll give you my name and my address then shall I
My name is Rockefellow Bahai I live in Shinjuku 2 - chome something or other Tokyo
So your name is Mr. Rockefellow Bahai and your address is 2 - chome Shinjuku-ward Tokyo Prefecture
We will mail the list as quickly as possible
Thanks very much for your help
This is Alexander Sagegrass from Knight-Ridder News Service calling
I would like to speak to someone at the conference please concerning a advertising matter
Hello this is Ishioka of the Secretariat of the International Conference on Computer Sciences
I 'm responsible for advertisements
I 'm an editor for Knight-Ridder
as perhaps you know Knight-Ridder produces a technical newsletter which is distributed to companies and individuals throughout the world
we are present producing a digest edition of the newsletter
what we would like to do since it is directly related to your conference is insert a handbill advertisement into your congress kit for participants to see
I 'm wondering if this is possible
that sounds very interesting
I 'm not quite well-versed in your company 's business or jobs but I have heard certainly your company 's name
So far we have received a large number of inquiries or request to the advertisements from various companies
And at the Secretariat we have been making on constructive and forward-looking investigation and discussion over the advertisement for various companies
but as you may understand there are several problems that need to be sorted out in order to meet those request for advertisement for various companies
So as for your request I would like to say that first we would like to see the completed digest newsletters after you publish this digest
And after we have seen your digest we would like to tell you the exact decision whether we will carry your advertisement in our congress kit or not
And if your digest could be published in time for inserting that advertisement in our congress kit then we will send you notification
Yeah we will be printing out final edition about a month before the conference
I do n't know if that 's enough time for you to make a decision on the matter
If it 's not we could rush you some proofs
however I would like to assure you that our digest is of the highest quality and I think I can also assure that it will be of significant interest to your participants
I do n't know if there 's some other way we would come to an agreement
perhaps we could make a number of complimentary copies available to the conference if that would be of interest to you
for your digest advertisement we will assure you that we will give to your idea a full consideration and deliberation
And you mentioned that your digest will be printed one month prior to the opening of the conference and one month period is enough I think
But it is really preferable that if you could send us the proof of the digest
so I hope that you will mail us the proof of the digest
And another way for advertising your digest is this
We are going to provide a space where various advertisements can be placed so that the participants are free to take them if they have any interest in that advertisements at the conference site
So even if we cannot insert your advertisement in a congress kit you can leave your advertisements on this space so that the participants can freely take them home
well it sounds like we'll be able to come to an understanding of some sort then
good
we will get over proofs off to you directly then and if it is possible to insert our handbill into your kit then we'll go that route
Otherwise we'll just leave them with you
thanks very much for your kind attention
Then we will be looking forward to receiving your proof and after the receipt of the proof we will contact by phone again
I 'd like to speak with someone at the Conference on Computer Science concerning advertising please
This is the Advertisement Department of the Secretariat
My name is Harry Bumstead
I 'm with the Public Relation Division of Northern Newspapers
We are a major newspaper chain across Canada and Britain
Perhaps you are familiar with us
we in addition to publishing newspapers we are also heavily into science textbooks and science oriented magazines
What I 'd like to talk you about today is getting some display space at your conference
what specifically what I 'd like to propose is the possibility of exchanging display space at the conference for a advertising space in our newspapers
thank you very much for your inquiry
we are very happy to hear that you have an interest in having display space at the conference site and as for proposal the proposal has come very suddenly and we have n't given a thought to having a free advertisement space in a newspaper or a magazine so far and your proposal sounds very interesting and attractive and so we would like to give it a fully consideration in a forward-looking manner but since your proposal has come very sudden we cannot give you an immediate answer right now
And at the same time I would like to consider that the fact there is a certain limitation to the exhibit space in the conference
certainly I can appreciate that
now today I 'm only approaching you with the idea
Certainly I know you have to get back to your people to discuss it
we can offer you very attractive terms however I 'd like to state at this time that our newspaper and magazines reach a monthly average of 120 million readers
many of them who would be interested in your conference
to be frank I think it is your advantage to accept our offer
so get back to us as soon as possible when you 've talked to your people
Your proposal is really attractive for us but as you understand that we have to discuss this matter with my superior and people concerned with the conference advertisement with the conference
And furthermore to come to a certain decision about your proposal I think we need get the detailed information of your proposal
And about the cost in dealing providing the exhibit space and decoration on the space the exhibitor needs to pay the cost not only for the space but also the interior decoration of the space
So we need to clarify all those points so I will contact you once again by phone
So would you please give me the telephone number and the address
I'll get the details other proposals out to you
of course we would hope that any of ancillary expenses would be covered by the conference however we can deal with this as you said in detail later on
The only thing is that our timeframe is somewhat restrictive
we would like to have our advertisements lined up at least one month in advance so that does not leave us a great deal of time
I hope you'll be able to move more quickly on the decision at your end
my Tokyo telephone number is 45 - 6789
Once again my name is Harvey Bumstead and the address here is Chiba-shi 4 - chome Tokyo
So you 're Mr. Harvey Bumstead
The telephone number is 45 - 6789 and your address is Chiba 4 - chome Tokyo
my name 's Yamamoto and we could like to send you the necessary information as soon as possible and at the same time we will be looking forward to receiving the detailed information from you
Is this the conference on computers that I 'm speaking to
Yes this is Dr. Lloyd Bridges phoning from Palo Alto California
I am going to be leaving for the conference in a few days
I 'm a speaker at the conference
I just received a notice from the conference people today stating that our translations would be assigned upon our arrival
This is a bit troublesome for me because on my previous trip to Japan I worked with a young woman from Kyoto
she was excellent and she 's the person I would like to have work as my translator again
yes I understand the trouble you have very well
But when we select the interpreters we need to consider the level of the interpreters language proficiency very well
At the Conference on the Computer Sciences we are going to provide the simultaneous interpretation services and for that purpose we have asked one simultaneous interpretation services agency to provide with us the several excellent simultaneous interpreters
So at the conference for each booth we will provide two to three simultaneous interpreters for the translation and of course your speech will be translated by those simultaneous interpreters
And I 'm sure that you have n't been given the names of your translators and upon your arrival the translator assigned to you will directly contact you by phone
And you have mentioned that you know one excellent translator living in Kyoto
I wonder if she can handle the simultaneous translations
I mean that she may be translator who is usually working as a tourist interpreter tourist guide
no no no
When I was in Japan before for a different conference this woman worked with me and as I say she 's topnotch
now I have no doubt about the people your agency will provide are excellent too
However I 'm sorry there ca n't be any compromise on this
I insist on having this woman as my translator
Now I have her name
Her name is Yuki Shibafu and she lives in Tokyo I 'm sorry Kyoto
And I have her telephone number
So I do n't think it'll be too much trouble for you to give her a call and tell her that Dr. Bridges would like to work with her again and I 'm sure she would just jump at the chance OK
Now I understand
but as I mentioned for conferences the interpreters are going to work in a team of two to three people so the teamwork is very important
And for your interpreter Miss Yuki Shibafu we do n't know what kind of translator or a person she is so I would like to contact the interpreting agency right away to discuss with them about your proposal
And there are chances of course that this very person Miss Yuki Shibata have already been assigned as the interpreter of your speech
So in that case there would be no problem for you or for the Secretariat either
So anyway about this interpreter I do not have the detailed information so anyway I would like to contact the interpreting agency right away
So we will do our best to try to assign this interpreter to your speech
But I would like you to understand that there are chances that you may not be able to have her as your translator
one of the reason is that maybe she has already been booked by some other conferences during the conference period of the International Conferences on the Computer Sciences
So in that case when she has already been booked by another conferences maybe in that case I may ask you to contact Miss Shibafu for yourself
I feel that you understand my concern and that 's very reassuring
thank you for taking your trouble and time to look into this matter
if you can oblige me I would be very grateful
Thanks again
Then can I have the telephone number and address of the interpreter Miss Yuki Shibafu please
let me just see here
let 's see
Shibafu Shiba ---
here she is
telephone number is 96 - 4196
96 - 4196 and her address is I 'm sorry I do n't seem to have her address
Sorry about that
So the telephone number is 96 - 4196
Maybe she is living not in Kyoto but in Kobe so I will check it right away and will contact by phone as soon as possible
Yeah OK
That 's great
good morning this is Dr. Felix Unger calling
I 'd like to speak to Mr. Yamashita please
This is Yamashita speaking
this is Dr. Unger calling from Katmandu University in Katmandu Nepal
recently I received a notice of your conference on computer science and a very kind letter of request inviting me to make a speech
I have been somewhat uncertain about my availability but it appears that I will be able to attend and I would be delighted to give a speech at the conference
I do however have a few questions I would like to ask you
Professor Unger thank you very much for calling us I 'm very glad that you'll be able to give us speech at the conference and since your research has been expected very well around the world and also the results of all the questionnaires we have made to the universities and also the business community always come up with your name so I 'm very delighted that you'll be able to attend and also give a speech so what are your questions
first for your general knowledge I 'd like to inform you of my topic
Topic of my speech will be the Limits of AI and as for my questions first of all I would like to know how much excuse me how much honorarium consists of and how will it be paid and in what currency will it be paid
Well you'll be receiving 300000 yen per speech and you'll be paid in yen when you arrive in Japan
the main theme of the conference is the Future of AI and we'll be leaving you to decide what you'll be talking about
And do you have any other questions
Yes I 'd like to know the names and subjects of some of the workshops
I 'd be interested in attending them and I 'd also like to know who is leading them and I 'd like to know finally also a monetary matter
if there will be any costs involved with the speakers
Okay first of all about the workshops
most of them organized mainly by private big companies and I give you one example
When workshop will concern in direction of AI into businesses and about 20 private companies will participate in this workshop
The leader of this workshop will be Dr. Claude of the Berlin University and the main speakers of this workshop will be Professor Thomas from California University and we 're not sure but this other speaker but probably Professor George of the Washington University will be probably also speaking
And as for expenses concerned with this conference guest speakers will be paid for all travel between your country and Japan and also your accommodations will be also covered
And if you like to take your wife along and there are also Ladies' Program available
Okay one final question
When will I receive the final agenda for the conference
I 'd like to know that prior to arriving in Japan
You can be sure that you'll be receiving the final agenda two weeks prior to your departure to Japan or rather two weeks before the conference
Okay very good Mr. Yamashita
I may be getting back to you with further questions but that 's all for now
thank very much
Thank you very much for calling and I 'm looking forward to meeting you at the conference
I 'm calling from Beijing
I 'd like to speak to the Secretariat for the Conference on Computer Science please
This is Secretariat of the International Conference on Computer Science
can I help you
this is Dr. Chan Uing Aung calling from the University of Beijing
I 'm just looking at my flight reservations here from Beijing to Osaka and on my return flight I 've decided that I would like to change my itinerary
I 'd like to know if it is possible to arrange a three-day stopover in Hanoi please
Yes I 'd like to check with our travel agent
Would you hold to line please
Hello Professor Chen
we have checked with the travel agent and it seems that they already have made a ticket booking with your name from Osaka to Beijing and we would like to make sure that about details of your booking and do you know your flight number and departure time from Osaka
I am quite familiar with my flight itinerary
I am currently booked to leave Osaka on the first of November arriving the same day in Hanoi flight 215
so I would like to as I said arrange a stopover in Hanoi for three days
if it does not involve changing airlines and other inconveniences
Yes we believe that it 's still possible to change your booking at this time of the year and may we understand that you'll be needing our help in making reservation from Osaka to Hanoi then to Beijing or would you like to make your own flight reservation from Hanoi to Beijing
If you need our help we are very delighted to do it for you
Well since it probably does involve extra expense I thought perhaps you would like to be informed of the changes
however perhaps I will make the arrangements at this end if you prefer
yes I'll take care of the changes
Okay then we'll be making an arrangement for you and if probably we'll be only able to pay for your flight from Osaka to Beijing and you'll have to pay the balance
Yes that sounds fine
Let 's do it like that then
perhaps you can inform me when these preparations are in place
Okay Professor Chen
We will be getting back to you on this
thank you for calling
is this the office of the Conference on Computer Science to which I 'm speaking
This is Secretariat for the International Conference on Computer Science
hello this is Linus Darling of a Simon-Frager University calling
I am going to be a speaker at your upcoming conference
I 'd like to inform you that my status here at university has changed
I have received a promotion from that of assistant professor to a full professor
Accordingly I would like you to make the necessary typographic changes in the conference material
Congratulations on your promotion Professor Darling
up to now we 've been referring to you as associate professor but I guess we must refer to you as professor then
yes but my friends call me Linus
we would like to make necessary changes at once however we have you know as the deadline for printing all the materials and seems as if we have almost no time
We'll try to see if we could do the best we can however our schedule may not allow us to do this and first of all I must check with the people who take care of the materials and so can you give us some time
Well my time is your time
that is to say if these if the printing schedule does not allow the changes to be made to my title perhaps I could suggest that your people could hand correct the participant 's congress kit
I 'm afraid it 's quite impossible for me to speak at the conference with an incorrect title
my personal prestige just could not allow that inconsideration
Yes I understand your point however we have checked with the printing people and it seems as if he ca n't make the change within today for the second announcement
However we can add a notation on the second announcement and inform that your title has been changed
And as for the final program we can be sure that your title be changed to Professor
so would you accept the new arrangement for the second announcement
That 's entirely satisfactory
yes so just for your information my title shall now read Professor Lionel Darling of the Computer Science Department Simon-Frager University and I have been made Honorary Professor too
I 'm now also known as Professor of the Helen Burger Award
Thank you for giving all the information your name and title and we'll try to change all your names and title in our materials
Is that the Secretariat for the first international conference of interpreting telephony
we are from the Y.K. Electronic Company
some days ago we have sent to you registration form for 5 members
let me just check my files please
yes I have your registration forms here
is it possible to change the name of the person registered
can you find the registration form for Masao Hata
Masao Hata
just moment
Yes I have Hata-san 's registration form here
could you please change it to Kazuo Yamamoto 's name
Kazo u
O.K. no problem
there is no problem then
No no we I'll just change the name on the form
I presume that the company is paying the 5 people 's registration form in one go
Yes that 's right
there is no problem
another thing we have put the company address and telephone number on all the registration forms is that O.K.
That 's O.K. yes because we will be sending you the receipt for the registration fee plus the name cards for the 5 people
So we will send them to that company address
And about the the conference during the conference when will the sessions begin in the morning and when will they end
The first session begins at every session starts at 10 a.m. and lunch is at from 12:30 to 1:30
From 1:30 to 4 o'clock is the afternoon session
and during the session is lunch included in the registration fee
no I 'm afraid lunch is not included in the fee but the Kyoto conference center has a very good restaurant and it 's very reasonably priced
so that means that each one should take his lunch separately by himself
well a big restaurant and also quite close to the conference center there are many other restaurants so the choice is yours
You can eat together or you can eat separately
do you have any plans of holding a welcome party or
no the there will be an opening speech made by the chairman of the committee and this will be followed by a speech by Yasuhiro Nakasone and because we expect many people to come it will be difficult to hold an opening party
how about the farewell party
on the last day the final speaker will finish at 12:30 and after lunch on the 8th of August we have the conference hall that will be available to us until 5 o'clock so we will have some sort of party yes
As yet it 's not finalized the arrangements are not finalized
if you are going to hold that if you decide to hold the farewell party do you need how should I register for attendance
if we have a party it will be open to all the participants of the conference
that means there wo n't be any need to pay separately for the party
No there wo n't be any need
One last question about 1 of our members not being to attend on the 7th and the 8th of August because of his business arrangements
we are just going to attend the conference as listeners and in that case we are not bound to attend all the sessions are we
No you 're not bound to attend all the sessions but I 'm afraid we can not refund any of the registration fee if you ca n't attend all the 4 days
that is all right and thank you very much for your informations
Thank you you 're welcome
Is this the Secretariat for the International Conference on Computer Science
Yes this is the Secretariat
My name is Dr. John Holl and I work for the IBM Corporation in Illinois the United States
We 're very interested in your conference
We 're hoping that we could send 25 to 30 employees
Is there any group discount that would apply
is that so
this conference is very popular and we have received many applicants as well as inquiries about the participation procedures
with regard to a discount for large number of people if the group is more than 15 people the participating fee as well as accommodation fee can be discounted
If it 's from 25 to 30 people then probably you can enjoy about 15 percent discount
Even if you incorporate the round-trip ticket it 's still quite a bargain
Well yeah I think we should expect between 25 to 30 employees we will let you know the final number in the next month or two
next also I 'd like to know if it 's possible to reserve a block of rooms at the Hotel New Otani
Well how many rooms do you want to reserve in block
I think we will be able to secure many rooms in the hotel
And if you want to stay in the hotel where the conference is going to be held probably a little bit difficult
But if you can tolerate with some other hotel that is I think easier
And anyway if you determine the number of the people coming I hope you will let us know
But if we stayed at another hotel besides Hotel New Otani is there any shuttle service or any convenient way to transport from the hotel to the venue
Yes there is
Other hotels beside Hotel New Otani we have 3 hotels on mind
from every one of which you can get to the New Otani in about 15 minutes if there is not so much trouble
As none of our members speak Japanese I 'm afraid will they have any difficulty attending the conference and moving between the hotel and the venue
Well in every hotel there is an information desk available where you can find some interpreters or helpers who can speak English who can help you anytime you want
So anything with regards to this conference you can contact these people at the information desk
I think that is going to be no problem
Another question
Several of our members would like to bring their families with children
Is there any possibility of day-care during the meetings of the conference
Well the families especially children can enjoy their stay in suite room in the same hotel
so please specify any accompanied adults or children on the application form as soon as possible so that we can take care of the matter
We will do that
we expect between 40 45 people total
Probably about 20 hotel rooms
By the way is there any possibility to arrange a sightseeing tour for our members to go to Kyoto and to see the temples and gardens there
Well the optional tour is not within the program of this conference
But we see many requests such as yours which are written on the registration forms
therefore we are contacting the travel agency so that you can enjoy your trip to Kyoto Nara or even within Osaka City
If you can contact information desk after you come to Japan your tour can be arranged very quickly
I see thank you
We have one other question
We understand the conference will be attended by many scholars and other people related to the computer industry we 'd like to distribute an information packet on our computers to all the participants
Is there any possibility that we could do this
Of course this is possible
There are many corporations who are helping our congress so they would like to introduce their new products or take advantage of this congress to do publicity
you can set up a exhibition booth or whatever that will accommodate your request
Therefore please contact us with your specific needs so that we can incorporate your request for setting up the booth
In particular is there a charge for maintaining an exhibition booth or distributing materials at the conference
With regard to exhibition booth our sponser will pay for that so it is free of charge
But with regard to the decoration or any fitting of these booth or the telephone charges in that booth or if you want to have some helpers such as companions in the booth you will be charged exactly for what you use
We will send you specifications on our plans and information about how many employees will attend and the numbers of their family by next month
One final question : I 'm wondering what the weather will be like that time of year in Osaka
I guess the temperature will be around 18 degree Centigrade
one final question : we are quite worried about the exchange rate
The dollars is very weak against the Japanese yen
Do you think there is any special provision for American companies to visit the conference and stay in the hotels with the cheap rate
Well since a floating exchange rate is applied for this conference as well we wo n't be able to give you any fixed or discounted exchange rate
There are some companies which pay in check in advance but we are not going to use the fixed-rate system
Thank you very much for your help
We will forward the information to you and look forward to a reply from your office
We will also very much look forward to having you here in Osaka
this is the Secretariat of the International Conference on Computer Science and my name is Ishioka and I 'm speaking to Dr. Ruth Read please
Yes this is Dr. Read
Miss Ishioka can I help you
We have finished our second announcement and we are now working on the floor plan and just for reference we would like to have some comments from you especially concerning a session
And we would like to ensure the capacity of room for each sessions
So we would like to know which session is popular and which one is unpopular
Do you have any comments on that
Yes I talked to last year 's chairman and he said that the most popular session last year was on Friday evening from the 7 to 9 p.m. session on Friday evening where there is an open panel discussion and all those previous speakers are available for questioning
He said that was attended by almost all the participants last year that was about 1500 then
That information helps us a lot
And that session was a session for artificial intelligence and that kind of subject must have been very popular
And in that case we 've got to ensure a largest room for that purpose
Thank you very much a kind information
Do you have any other particular comments
Well last year the poster session which we expected to be quite popular on Saturday afternoon only had 300 people attending
I think it was a beautiful day and most people went outside instead of trying to get some new information
So you may not need such a big room on Saturday afternoon
Thank you very much another important information
as for the Saturday session I think we must reconsider the situation
And we hope this year we will prepare an awful women 's program where participants can enjoy themselves
Thank you very much and if you have any further comments or if something comes up please feel free to call us and we will cope with the situation
Then I do n't have any questions right now but if there are any problems I'll let you know
Sayonara
Good morning or good evening there I guess
My name is Lynda Rollins I am with the Public Relations Division of LMN Publishing company
I am trying to reach the Secretariat for the ICCS Conference which will be held in October
Do I have the right number
Yes this is the Secretariat of the Conference
Well we have read about your conference with interest and we publish a weekly computer science news magazine or news publication and we also publish books and magazines related to the topic that the conference is on this year
We would like to see if we can arrange to have our publications displayed in exchange for some free advertising for your conference
is that a possibility
Thank you very much for your offer and we are very interested in your offer but we cannot say yes or no at the moment
So we 're got to have some talk with our manager of PR section so that we can answer you whether you can use our space and equipment in order to display your publication
And after having some talk with our boss we can say yes or no to you
Well I appreciate that you'll take this into consideration
Then I 'm wondering how much space might be available if this would work out
We 're thinking of a space which is 3 meters by 2 meters per booth
And of course we can change our plans so if you have any additional idea about your space or display of publication you can call us
Alright that would be agreeable
Also I 'm wondering what kind of advertising you would want if we were to work this out
Now we are as I said a weekly magazine and we do have a classified section in the back that includes conference announcements
What do you think would be fair as an exchange if this comes to pass
It is a very unique plan and I really appreciate your offer but this time in our conference we are not preparing that kind of of vivid advertisement so if your plan is doing well then that kind of advertisement is very very unique in our process
So as I said before we 've got to have some talk with our boss before answering yes or no and so can we have some more time
Certainly and while you 're considering it I'll send you several copies of our Computer Hotline Weekly and with some examples of the kind of thing that we would be able to do in terms of announcing your conference so that while you 're considering it you can see what we have available
We hope we will get your magazine Computer Hotline Weekly as soon as possible
And after going through the magazine we'll have some talk with our boss and answer to you
Thank you for your consideration
If I send the magazine directly to the Secretariat with the address on your publicity will that reach you or should I put someone 's name
You have our address of the Secretariat already and it is hopeful that you will send the publication in care of Ms. Kitayama
Yes Miss Kitayama I'll send that off today then and you should have it in a few days
I hope this project works out for both of us
Goodbye
This is Professor Teresa Thompson and I have a bit of a problem here
as you know I am going to be speaking at the ICCS Conference in one month and my speech was set but now I want to change it
How much trouble is that going to cause you
This is the Secretariat and Professor Thompson you will make a speech on October 28th in the afternoon session
And if you are going to change your topic we might have some trouble because we have already write down our program and the program is now being printed
So we 've almost finished our programs printing so if you change your topic it'll be a problem
So we hope you will not change your topic
Yes that 's what I was afraid of
But the problem is my original topic the Bits and Bites in Megga City was appropriate a year ago when I was originally asked to participate
But now there has been an incredible new discovery and using computers for producing holograms and this conference will be the first place that people will get a chance to know about it
So I appreciate that things are already in the works but can you understand how important this topic is
I think we are having a hard time now but we understand Professor your enthusiasm about the new topic is very great
So we must reconsider your topic and we can change the topic of your speech after some consideration but we cannot say yes or no at the moment
And our program has been already printed so if you change your topic then we must put some supplement on the program on the very day of the conference
That is the best way we can do
But anyway Professor you must write your oral paper and prepare some materials
So I understand you would like to get a formal decision from our Secretariat
So we will proceed the consideration as soon as possible and try to accept your offer that is a change the new topic
But anyway we need some more time to discuss this matter so can we have some more time Professor
Yes and thank you for being so considerate
I will fax the copy of the new paper to you today
It 's going to be several pages shorter than my original paper and the title will be Computer Produced Holograms 
Also in my original paper I said did n't need a slide projector
Now I will need three slide projectors for this presentation and if you ca n't change the title in the printed material that 's already ready that 's fine
I do n't care
if we can just put something in the day of the speech that 's fine too
But I think that this is really important material and it 's a real breakthrough in the field of computer science
So I hope you'll give it very serious consideration and I'll get that material to you today
And now you are very very enthusiastic about the new topic and so I guess we have some talk with our boss and we might accept your offer to change your topic
But anyway please send your new materials about the topic and we will read the materials and some other Doctors and Professors will read it and we hope we can do our best to accept your offer
Good bye
My name is Alice Arthur and a friend of mine who 's going to be a speaker at the ICCS Conference in October told me about the conference
And I 'm especially interested in joining some of the sessions
However I have a problem right now I am in a wheelchair and I 'm wondering about the facilities for the handicapped at the Hotel New Otani where the conference will be held
Can you tell me if there are any problems that I will have
Thank you very much for your inquiry and this conference will be a very very interesting one so I hope you will join the session
And as for the facilities for wheelchairs Hotel New Otani is one of the most well-equipped hotels in Osaka so you can walk around perfectly in the venue
Yes I 'm very glad to hear that but I would like especially to check especially on one point
It 's a little embarrassing but several hotels I 've been in which said they were equipped for the handicapped did n't have toilet facilities to take the wheelchair inside
Can you tell me for sure that the Hotel New Otani has a toilet stalls large enough for a wheelchair to be taken inside
Well I 'm not so familiar with the facilities of Otani in detail but the other day I went to the venue and I found an elevator for wheelchairs
And I 'm sure that Hotel New Otani have well-equipped bathrooms for handicapped people
So I do n't think that you might be be wearisome
And if the Hotel New Otani does n't have that kind of well-equipped facilities then it might be a big problem for an international hotel
So I do n't think that you must worry about it
And we will confirm this matter with the Hotel New Otani 's Officials later
Thank you I would really appreciate that
I do have one other question and that is since I 'm coming only for one day is there a special registration fee or will I still have to pay the entire fee
as for this conference we do not have a special fee system so you must pay the whole registration rate
But in your case I think it is very special so we will have some talk with our boss and officials and answer to you
But I do n't think that the special fee system will not available sorry will available
Thank you very much for all your consideration
I'll call you back in about a week and check on the fee and the toilet facilities in the New Otani then
Thanks for your help
And we would like to have your address and phone number also we would like to have the name of your friend who is a Professor speaking at the Conference
Yes certainly
My name is Alice Arthur that is A L I C E Arthur A R T H U R
It 's Villa V I L L A Muko M U K O 20 4 6 20 dash 4 dash 6
Amagasa I 'm sorry I did n't give you the cho Mukonoso cho
So it 's 2 dash 4 dash 6 Mukonoso-cho
And that 's Amagasaki Amagasaki 6 6 1
My telephone number is 0 6 3 3 3 2 1 2 1
And my friend 's name who will be giving the lecture that I want to attend is Professor Itoh Professor Teramasao Itoh
Professor Teramasao Itoh and he 's in the Friday session the Friday afternoon session October 28th
Well your friend 's name is Teramasao Itoh
We know him very well
And let me confirm your address and telephone number
Your address is Mukonoso 2 dash 4 dash 6 Amagasaki city and your telephone number is 0 6 3 3 3 2 1 2 1
And as for the information about the toilet and the fee we will give you further information within one week
So thank you very much for your inquiry
I just want to be clear are you going to write to me or call me
Or should I call you
We first try to call you and we cannot catch you then we may possibly send a postcard
But any rate we will try to talk to you so you do n't have to call us
Thank you very very much
I appreciate all your help and consideration
I hope to see you at the conference
Yes this is Diana North
I 'm with Computers Plus a publishing firm in San Francisco California
Are you familiar with our Publication
So you 're with Computer Plus and I know the name
I am not so familiar with the activities of your company but I guess your company is very famous
Yes we have a very high reputation in the United States and also in Britain and New Zealand we have a lot of subscribers
But I am calling today to ask a favor about interview time
I 'm wondering if we can arrange some special interview time during the up-coming ICCS Conference
Thank you for a long-distance call
we know the famous activities of Computer Plus so we will be willing to accept your proposals
And as for interviews we are now considering so we cannot say yes or no at the moment
But we this time will accept a lot of press activities
So we will consider your proposal
That 's good
I know you 're having a lot of press time and I understand that you'll have some many joint question and answer periods
What I am particularly interested in is some time with two of the speakers
Some time set aside individually with Steve Smith of NIT and Carol Powder of Cornell
I would like to have a half an hour with each of them individually if at all possible
As for that matter we must ask for a favor of Professor Smith and Professor Carol before we answer you
Yes well I 'd be happy to write to them individually but the time is short so I think that request would come better coming from you if you would
By the way when will you arrive at Japan
Is it possible we will contact you after you arrive at Japan
Yes I 'm going to be here 2 days before the conference on October 25th
And I will be staying at the Hotel New Otani
I'll be registered in the name of Computers Plus so I do n't know if my name will be individually on the register but Computers Plus will be on the register
So and I'll be here from the 25th if you need to contact me then
Alright and our Secretariat will be set up in the Hotel New Otani
So if you do n't receive any contact from our Secretariat then I hope you will contact us and Miss Tanaka will take care of you
Thank you if I have n't heard from you before I arrive then I will check with Miss Tanaka of the Secretariat
I certainly appreciate your considering this request at this late time
I'll look forward to seeing you then
Thank you very much for your calling and we will be looking forward to see you too
Hello this is Bob Kennelly calling
I 'd like to speak to the Secretariat for the conference of computer science please
My name is Yoshida and I 'm in charge of the conference International Conference on Computer Science
Hello Mr. Yoshida
as you know I 'm going to be speaker at the conference
I 'm going to giving a presentation on high speed computing and I 've submitted my text to you and received approval for it
However I have some new data that I would like to include
I 'd like to talk to you about that
Dr. Bob Kennelly thank you very much for accepting our request
and you have already handed in your speech text and it has been already printed out in a abstract
And you mentioned that you 'd like to add some data but could you tell me about the amount of the data and briefly about the context of that data
Certainly
I 've prepared some graphs to accompany my speech
So the graphs will they'll act to illuminate the contents of my speech
these are full color graphs and I 'd like to have them distributed if possible to every member who listens to my speech
you mentioned that you wish to deliver four graphs to the participants right
But well because the conference is beginning within a week and we need to make copies for 500 participants so I 'm afraid we do n't have time enough
So would you if you do n't mind would you please make four color slides and use them when you give your presentation
I understand your time difficulty
however my graphs are quite complicated and perhaps what we could do is I could make some slides and then you could copy in black and white the graphs so that I could explain the graphs as they are projected and they could refer to the black and white copies
is that possible
Well OK
We got it
So we'll try to make photocopies of your graph in black and white include them in the congress kits that we distribute to the participants
So would you please as soon as possible send your graph by courier service to us so that we can be ready before the conference starts
So please send your graph at least two or three days prior to the conference
I'll get my graphs off to you today by courier
and I do appreciate your help
I apologize for being late with these graphs but I 'm sure you'll see that they 're the graphs will really help a lot in improving my speech
We understand that
we'll be looking forward to receiving your graph and we really thank you for your kind cooperation
My name is Yoshida
I 'm the member of the Secretariat of International Conference on Computer Science
And can I talk to Doctor Wilbur Frazer of Department of Computer Science McMasters University
yes Mr. Yoshida this is Professor Frazer speaking
How do you do Doctor Frazer
My name is Yoshida and this is a Secretariat of International Conference on Computer Science which will be held in Osaka within a year
And 2 weeks ago we have sent you documents concerning the conference and have you received them already
Well Mr. Yoshida to be frank I 've been away
I only got back yesterday and I have n't quite sorted through the mail piled on my desk
let me see yes here 's your letter and what is that you want from me
Well I hope you'll understand if you look through the documents but let me explain it to you briefly
the international Conference on Computer Science will be held for 4 days from October 27 to 30 in 1908 in Osaka
It 's a conference well concerning computer technology
And we have included letter asking you to be a speaker at the conference
So I 'm very sorry to ask you so abruptly but if you do n't mind would you please come over to Japan and give your presentation at the conference
Well this is an honor indeed
I would of course be delighted to attend your conference
And yes I would very much like to give a presentation
of course I do have a few questions
one that springs immediately to mind that comes to mind is who will cover my expenses
am I volunteering my my time or could you give me some detail on that please sir
Let me explain to you briefly
well your air tickets both well to and from Toronto and your accommodation at the hotel for 4 days will be provided by the Secretariat
And your remuneration will be 50000 yen which is or not a lot
And the registration fee and the fee for participating parties will not be charged
I mean we 're not charging anything from the speakers so you can feel free to participate in any plenary sessions and any kind of parties
Well that is very generous
50000 yen I do n't know it sounds like a lot of money to me
I'll have to check the exchange rate
now were do we go from here Mr. Yoshida
do you want me to submit topics or will you give me a topic
now that I 've accepted what do we do next
well we have n't really decided the program for this international conference
Well actually the Administrative Committee is discussing the content of the program and we have n't set up the final program yet
But we have almost determined the content of the sessions and now that you have accepted our offer I will report it to the Administrative Committee and the committee will decide at which session you'll be giving your presentation and as to what kind of content your presentation should be
So as soon as the meeting of the Administra - strative Committee is over we'll write you and let you know what we come up with
And you'll be sooner or later handing in the papers of your presentation
So we will send you the typing papers and the documents that we wish you to fill in
So would you please wait until the meeting of the Administrative Committee is over
And that will be about in two weeks
I'll look forward to receiving your letter and let me thank you again Mr. Yoshida for your excellent invitation
I really do look forward to coming to this conference
thank you very much for accepting our request despite your busy schedule
So we'll try to send you them documents as soon as possible and allow me to thank you again
Is this the International Conference on Computer Science
Hello this is a Secretariat of International Conference on Computer Science and my name is Inoue
Hello Mr. Inoue my name is Alex Murphey
I 'm a researcher here at Computer Resources which is an American company based in Kyoto
I noticed in the newspaper this morning the Japan Times that about your upcoming conference 
it sounds really interesting and I 'd like to know more about it
I wonder if you could give me some more information on the conference
Well thank you Mr. Murphey for inquiring us about the conference
And we still got an year to the conference starts so we'll mail you the pamphlets concerning the conference as soon as possible
So would you please give me what the name of the company your name your address and your phone number again please
My name is Alex Murphey
Murphey is M U R P H E Y P H E Y and please send any information pertaining to the conference to me care of Computer Resources Incorporated Kawaramachi ni chome Kyoto postal code 661
And did you want my telephone number
excuse me before that you told me the spelling of your name last name Murphey so would you please tell me how to spell your first name Alex
A L E X
also sir could you send me information for my company about we would like to perhaps give a display at the conference
And also I think some of our people here could be interested in giving a presentation
So please send us any and all information you have about your conference
Well so we'll send you the 3 copies of the whole pamphlets to you to your company
And we have n't set up the complete program for the conference yet so if you find any interesting topic or if you could introduce any speakers to our Administrative Committee we would appreciate it very much
Now well let me go back to your address
Well you just mentioned that the name of your company is Computer Resources Incorporated but can I write it down in Japanese katakana
Or well if it would n't be alright could you tell me the spelling
No I think it would be better to have it in romanji
Computer Resources is C O M P U T E R Resources R E S O U R C E S Incorporated I N C
Thank you Mr. Murphey
And could you tell me the section you work in or your title and also your phone number
I 'm the Chief Researcher
My phone number is 0 7 8 4 1 9 6 1 4
Once again 0 7 8 4 1 9 6 1 4
So we'll send you the whole pamphlets at our earliest convenience and we are looking forward to your participation
well I hope that many of your colleagues will participate too
thank you again for your inquiry
This is Lee Lacey from Texas University
I was asked to be a speaker at the Conference only 2 months ago so I 've just finished my abstract today
I 'm wondering since I 'm so late and the deadline has already expired whether my abstract will be printed as a supplement or will it be included with the rest of the abstracts
yes this is the Secretariat of the International Conference of Computer Science
thank you very much for your kind cooperation while you are very busy
and our conference is coming soon however we have n't received your abstract yet
but if you completed your abstract today that will be included as a supplement
we have already completed the abstract of the conference so for the day of the conference I will like you to prepare the draft which means the full text
and because we are going to make proceedings after the conference we need your full text for that purpose
I feel very sorry that you have just completed your abstract today and we are making the next request to you
However for our proceedings that is very necessary so I would like to ask your kind cooperation for this too
Yes I understand since this was late notice and I will be able to give you the draft on the day of the conference
I 'm happy to hear that the conference proceedings will be published
I would like to know how many copies as a speaker I'll receive
regarding the proceedings we have the limitation of our budget so we are not sure how many copies we can make
However for all the participants who are the guest speakers we will distribute the copy of the proceedings and that is included in the participation fee
And I 'm very sorry that I have n't informed you regarding the preparation of the full text
That was my or our mistake but I would like to ask your kind cooperation
Yes and regarding the full text I 'm wonder if there is any limitation on the number of illustrations that I can include
Since my printed text will probably be about 20 pages I 'd like to include between 6 and 8 illustrations
And I also wonder if they have to be camera ready or I can give you them fairly roughly and you can prepare them so they'll be camera ready
Regarding the pictures for the photos I think you can use overhead projector when you make your presentation in the conference
And regarding the proceedings I think we can print photographs so on the conference day we will receive your draft and photos
And we might keep your photographs for a while
however we are going to return them to you
so please do not worry about that
Then I do n't think I have any other questions
Do you have anything else that I should know
be sure to bring your draft to the Secretariat before the conference day
with some methods I would like to ask your kind cooperation with this regard
Yes I'll be arriving the day before the conference and I'll bring the paper directly to the Secretariat then
international conference of interpreting telephony
my name is Fujiwara and I have already registered for the conference
on that day of the conference should I go directly to the conference venue
Yes please do
the opening speech is at 10 a.m. so if you like to catch the opening speech you should be there at least at 9:45
then I'll be able to receive my name card at the reception desk
Yes oh I 'm sorry no we will send you when we send you the receipt for your registration we will send your name card at the same time
What about the proceedings of the conference
you will be able to get the published proceedings at the conference site so on the day you arrive in the lobby of the Kyoto conference center you will be given the conference proceedings
well by the way I have 1 acquaintance in the organizing committee and I 'd like to take contact with that person
Is it possible for you to make an announcement through the microphone or at the conference hall
Yes we will have a paging service that if you want to contact anybody on the committee I will give you a number to call when you get to the conference center
Are you ready
yes please
there 2 ways you can do it : one is to call this number 781 - 4907
Or you can go to the information desk at the conference center and give them your request and they will page the person you want
could the same method be used for taking contact with the speakers
let me just think about that
yes you could call that number and they would arrange a meeting with the speakers for you
In regard to the proceedings are all the papers to be presented during the conference published in it
Yes all the speeches will be published so you can read the speech along with as well as listen to it in translation
the publication will be in Japanese and in English in both languages
The publication will be in both languages
is the proceedings included in the registration fee
You 're welcome
This is Mr. Kawano of the Secretariat of the International Conference of Computer Science
May I talk to Professor Ruth Larson
Yes this is Ruth Larson
we are going to have the International Conference of Computer Science in October this year and you are one of the guest speakers who are going to make the speech in that conference
And we have already asked you to send the abstract of your speech
However we have n't received your the abstract and photograph and personal history yet
So I called you to confirm whether you have already sent them or not
Yes I apologize for being late in getting that to you
I put the abstract and the brief summary of my career and of the speech in the mail
I should tell you I did not include a photograph I am opposed to my photograph being printed so you will not be receiving that from me
if you have already sent them that will be fine and regarding photograph if you say so we will not include your photograph in our printing
so that will be fine
And thank you very much
I apologize that I have interrupted you when you are very busy
No I apologize for being late sending my materials and thank you for your understanding about the absence of the photograph
This is Jean Nelson
As you know I am going to be giving a speech at the up-coming ICCS Conference
And today I got a letter from you and I have some questions about it
Do you have that letter about talking to the Chairman 30 minutes before the presentation
the discussion between the speakers and the Chairman is the very important for the smooth flow for the session
so I would like to ask you to come 30 minutes before your presentation and have the briefing with the Chairman regarding the flow of the session
Yes I understand that
However I see by the schedule that 30 minutes before my lecture is scheduled there is a coffee break in the session room and I am wondering is it going to be possible to meet with the Chairman at that time
I would agree to meet with him earlier but I 'm only arriving that morning
I think that it is very desirable if you can have the briefing during coffee break
however during coffee break the Chairman is also taking rest
so if you are arriving in the hotel in the morning is it possible for you to have briefing on that morning or during lunch break
Well since my speech is scheduled for 4 I made very tight connections and I 'm not going to be able to arrive until 1:30 at the hotel
My plane gets in 11 but the ground transportation does n't have me there until 1:30 I am sorry
if so maybe you cannot have any briefing with the chairman
so in that case can you kindly send us the description how you would like to be introduced to the others including your the title and what kind of study you are performing now which means how the Chairman should introduce Professor Nelson to the audience
I can send that out today
if I can let him know how I would like to be introduced and what I 'm working on currently
If there 's anything else let me know
Otherwise I'll send you a letter with that information today
thank you very much and we apologize that we made you the very the difficult request
but thank you very much
So please kindly sent the materials to us today
Hello this is Sir John Halping calling from Stratford-on-Avon England
I 'd like to speak to the Secretariat for the International Conference on Computer Science please
yes this is the Secretariat
Yes I have accepted the request for my services as Chairman of the International Conference on Computer Science
it is a position I accept with great pleasure
However to date I have not as yet received detailed information about what my duties shall comprise
I have no wish to be derelict in my duties so I 'm inquiring about when such information will be forwarded to me
yes I feel very sorry to give you the information in a very late manner because our management of the documentation in the Secretariat is delayed
so as soon as we are ready to send you that information we will send by mail
however if we do n't have enough time before the conference we are going to send that by facsimile or telephone
and if there is something we can answer at this moment we are very glad to answer your questions
Well this is disturbing news indeed
I hope all of your preparations will not be so tardy
yes I'll ask you some questions now if you are prepared
first of all where will the conference take place
And what kind of place is the site
also in broad details what will my duties consist of
I feel sorry for that
regarding the place of the conference that will be held in Osaka the Hotel New Otani and the period of the conference will be from October 27th to 30th in 1988 for 4 days
and the duty of the Chairperson is the chairperson of the sub-session which means you have to proceed that sub-session
so I would like you to make some comments after each lecturer
you wish me to give comments on the lecture or on about the person who gave the lecture
we appreciate if you make some comments on the lecture itself
So then I will need abstracts or precis of these lectures some time before the conference begins to familiarize myself with the contents
also at this time how many lectures will I be chairing
yes regarding abstract we have already received all the abstracts and we have already sent you regarding your session
so in 2 or 3 days you will receive all the abstracts
and in 1 session 4 speakers will make lectures
do you know how many people roughly speaking will be attending the conference
at present we do n't have the final figure for the participants of the conference but we are expecting to have about 500 people attending the conference
OK this is enough information for me to proceed with confidence at the present
However I do hope you will be sure to forward all available information to me as soon as possible
I would appreciate that greatly
alright we will try to send the information to you as soon as possible and I we also would like to say sorry for our delay to send you the information
is this the Conference on Computer Science in Osaka Japan
yes this is
Well hello
I 'm calling you from Calgary Alberta
And my name is Kelly Wheatley and I 'm a reporter here for the Clarion Daily
it 's a newspaper
And we had a press conference here at the Press Club about your conference
some of your people came here and gave a talk
And it sounds really exciting but unfortunately I could n't attend the meeting I had to go to a fire
I feel very sorry for that
do you have any questions regarding that
Well yes I really regret I could n't go to the meeting because you know I think computers are really interesting
so I 'd like to ask you some information about this conference because I 'd like to do a story on your conference
what 's it about
alright the conference will be held in Osaka at Hotel New Otani and that will be held from October 27th to October 30th for 4 days
and the participants of the conference will be the representatives of the computer companies in Japan and the topics will be information processing and artificial intelligence
Artificial intelligence !
that sounds really interesting
who 's going to come to the conference
what kind of people will attend
and how many people do you expect
And how long will the conference last
the number of participants will be about 500 and people attending the conference will be from the universities or as I have already told you the people from the companies related to computer which is not only from Japan but also from overseas countries
and the conference will last for 4 days
I 'd like to do a story I think for our weekly science page
now of course I wo n't be able to come to Japan but I would like to interview some of the speakers by telephone
how do you think we can arrange this
regarding the interviews I think that should be informed through the Planning Committee the members of the conference
so I would like to contact the Planning Committee whether you can contact directly to the people or not and I will let you know the result of our discussion later
I see so you'll phone me back I guess
I'll give you my phone number then
my phone number is area Code 306 415 - 3827
Once again that 's 306 615 415 I 'm sorry 3827
And usually it 's best to call in the afternoon or at night for me that 's when I work
also maybe I could ask you to send me some conference materials anything that you have
I think my story will focus on the artificial intelligence aspect of the conference
To me that 's the most interesting
do you think that 's possible
I got your phone number in a correct manner
regarding the material for the press people we are distributing one copy of the abstract and program for one company
so I think I can send the same one to you
may I have your address then
The address is Kelly Wheatley News Department Clarion Daily Building 415 8th Avenue Calgary Alberta A1 B 3 D7
A1 B 3 D7
I got it so I will make arrangement as soon as possible
Great thanks for your help
You 've been very helpful and I'll talk to you again
Hello this is the Secretariat of the International Conference on Computer Science
is this the editor of Popular Science magazine
Yes this is the news editor
my name is Alex Sutham
well I am very sorry to interrupt you but in Japan the International Conference on Computer Science will be held soon
and in that conference we have the topics of artificial intelligence and the latest computer technologies
so I 'd like to ask you to have the story of this conference in your magazine
Well that sounds very interesting
artificial intelligence
what kind of people will be attending this conference do you think
yes the attendants are from the universities and companies and the presenter in the conference will be the experts in the artificial intelligence field in its latest the technology
so we can collect the information not only from Japan but from abroad
because this is the conference on the latest technology I 'd like you to to have the story of this one
Well certainly it sounds like a good story
certainly we could have a short article on it not a feature article of course but maybe under our current events calendar
now are you going to be holding a press conference here in the United States
unfortunately the press conference will not be held in the United States
that will be held only in Japan
however if you have any branch in Japan I 'd like to ask you to participate in the press conference held in Japan
or even if you cannot participate in the press conference we are going to make the written materials of the press conference
and also we can send the brochure of the conference to you if you would like to get that one
Yes by all means send us any and all press materials that you have
now unfortunately we do n't have a regular office in Japan yet although we should
we do though have excuse me some full time freelance people working for us there
So I will get a message out to them promptly to attend your conference
I assume it will be held in English
although the press conference itself will be held in Japanese there is the simultaneous interpretation service so I think you do n't need to worry about that at all
and maybe also you could provide our writer there with some credentials for the conference
yes we are not sending any identification or something like a free pass for the press conference in advance
However if you come to the press conference on that day if you give us your name card or if you can just tell your company name we can give your writers the press name card in that place
Certainly that sounds like a standard procedure to me
Now probably what will happen is that we'll carry a small news article on the conference say in a couple of months time and then in the issue following your conference we'll have a larger article on it
How does that sound
if this possible I 'd like you to have as large story as possible for the conference to inform that conference to the people related to the computer science in your place
thank you very much for your cooperation
Well much as I would like to oblige you I do n't think it will be overly long
I might suggest that you might want to place an advertisement in our magazine
the readership is certainly appropriate to your interests
at present we have no intention to have the advertisement on the magazine so if you cannot have such a long story I think the short introduction will be enough at the moment
but after we send the brochure of the conference to you I think you will know the contents of the conference very well so I would like to leave that decision to your side
Of course
Well thanks very much for calling
I assure you it 's a topic that does interest us
we regularly carry information about conferences because conferences are very important in providing a network for international scientists
I 'd like to say thank you to your side and thank you very much for taking time while you 're very busy in your work
Hello Professor Howard Cohen calling
Is this the Secretariat for the Conference please
yes that is true
Professor Cohen can I help you
Yeah I 'm afraid I 'm going to have to make some changes in my travel arrangements
I 'm very sorry I realize it 's quite late but it 's really unavoidable
So I apologize for the trouble you will have to take for me
so how would you like to change your travel arrangements
Well currently you know I 'm booked to fly from Osaka to Tokyo and after some time in Tokyo I will go on to Hong Kong spend some time in Hong Kong and then return to Vancouver via Tokyo
however personal matters dictate that I must return directly to Vancouver after the conference concludes
I have to go back as quickly as I can
then we are going to make the arrangement of the ticket changed
Now we have to confirm the reservation of your ticket again but this happened all of a sudden so we have to confirm whether your seat is available in the plane or not
Well maybe you can bribe somebody
I really have to get on an early flight
I do n't know what you can do but the quicker the better really
when do you think you can let me know about the new flight arrangements
yes I 'm going to contact the travel agencies immediately after this and I will try to find out the flights available soon after the conference
And I will check the seats the availability of those flights and I will let you know the result today
I appreciate your promptness
yes I cannot tell you which flight will be available for you at this moment but anyway I will let you know the result as soon as possible
and of course I would prefer a non-smoking seat
yes we know that very well already so we are going to arrange the non-smoking seat
Good
I 'd like to speak to someone at your office about attending the upcoming conference on computer science please
Hello this is the Secretariat of the International Conference on the Computer Science
Hi I 'm calling from the University of Saskatchewan here in Saskatoon Saskatchewan
my name is Joe Walsh I 'm a researcher I 'm sorry Joe Coleman
I 'm a researcher here at the Department of Computer Science and recently I saw in a technical journal a notice for your conference and I 'm very interested in attending
But I 'm concerned that perhaps it 's too late to apply to attend
so you 're Doctor Coleman of University of Saskatchewan and we are very sorry to tell you that the deadline for the application is over because the conference is coming up in a month
However it is our great honor that you are interested in this conference so maybe we can discuss about your participation
Yes it 's excuse me it 's not Doctor not yet anyway
well so am I to understand then that while the deadline for applying is past perhaps it 's still available for me to attend the conference
Well even though the deadline is over if you are really interested in the conference we'll be very happy if you could participate in the conference
Because the more eminent researchers like you participate the more worthwhile the conference will be
did you get the detailed information in the magazine you read
Well if you did n't we are very happy to send you the detailed materials and pamphlets to you
And if you decide that you really would like to participate in the conference you will be able to apply for it and do all the procedures for the participation
so did you see the exact schedule of the conference in the magazine
Well no there was n't very many details in the notice but I can see that it is very much related to the research I am currently undertaking
so I 've made up my mind I would like to attend if it 's possible and I 'm glad to hear that it will be possible for me to register late
probably there is not enough time to get payment by bank draft to you
how should I best pay for the conference
Well every participant is supposed to transfer their registration fee into the designated bank account but since it will be difficult for you to do so you might be able to bring cash to the conference site
And as for the details of your payment we will telex to you as soon as possible
do you accept credit cards
it might be more convenient for us to use credit card
Anyway yeah why do n't you send any information you have to me and I'll make my travel arrangements here and I guess we can leave it at that I'll see you at the conference
So in any case we will forward you the information concerning the conference
And we are sorry to tell you that credit card will not be accepted this time
So we will appreciate it very much if you could bring cash with you
And in order to send you the materials of the conference would you please tell us your present address
My present address here in Saskatoon is 1843 Chancellor Boulevard University of Saskatchewan Saskatoon S 1 4 3 2 H
S 1 4 3 2 H
if you have any telex available could you tell me your telex number please
I think it would be better just to send information to me at this address
I do n't have fax facilities at home or at the office
I apologize for that
Then would you please tell us your telephone number
Telephone number is area code 306 648 3211 648 3211
So let me confirm your telephone number 306 648 3211
And we will right now carry out the procedures for your participation
And please read the notice in the magazine again and please start preparing for your participation
this is Doctor Godfrey calling
I 'd like to speak to your financial officer please
This is the Secretariat of the International Conference on the Computer Science and I am in charge of the financial matters
hello I 'm going to be attending the conference next week and as directed I have paid my required fees by bank transfer
at that time I understood that I would be receiving a receipt a letter of acknowledgment and an identification card for purposes of attending the conference
hello Doctor Godfrey
could you tell us when you transferred the money into our designated bank
I certainly can
it was 2 weeks ago today which I would think would be time enough for you to give me a reply plus the accompanying materials which I have mentioned to you
But as of yet I have n't received anything so I 'm getting a little concerned given our proximity to the event
So you have transferred the money into the bank 2 weeks ago and we should have been receiving the money by now
So let us check whether it is really in the account and in order to do this please give us some more time and I 'm sure that we have already put the money into the account so when you went to the bank I hope you have received some kind of receipt from the bank
So would you please give us some more time to check it up
Well this is a bit frustrating I want you to know because my bank assures me that the money was transferred and that your bank acknowledged receipt so I know that you have the money
But what I do n't have is official notice from you plus I do not yet have my papers
I need an official receipt from you for income purposes and I also would like to have an identification card for purpose of attending the conference
Well excuse me we are right now checking and calling the bank but they have n't given us any answer yet
Well maybe the bank failed to give us the information that you have surely transferred the money into our bank
So we are terribly sorry for ill management but please do give us some more time and we'll send you the necessary material as soon as possible
Well given the late date I sincerely have my doubts that I will get any mail from you before I have to depart for Japan
So in that event what shall our procedure be can you issue me identification card at the reception desk at the conference
Well we understand that you are coming all the way from Canada excuse me and since we have the very limited time we will hand you the identification card and receipt when you arrive in Japan
So you'll be staying at the Hotel New Otani so upon your arrival a member of our Secretariat will hand the necessary materials to you
Well in any way we are very sorry of our ill management and I 'm sure the bank should have handled things well somewhat in the wrong way
Well I do n't really mind as long as it turns out well
that is to say as long as I get a receipt for income tax purposes and I receive my identification card
However I'll leave it in your hands now and trust that everything will turn out well
we have just confirmed your reservation at the Hotel New Otani
So upon your arrival please come to our secretariat because we have the office in the hotel or we can contact you
So in any case we will directly hand the materials to you upon your arrival
Hello I 'm calling to speak to someone handling registration for the International Conference on Computer Science please
Hello I 'm responsible for the registration
my name is Nicholas Dimitri
I 'm a researcher here at Hall Computers in Kyoto
Hall Computers is an American firm in a joint venture in Japan
Anyway I was looking through a computer journal that I receive from America actually and because it 's from America I get it quite late
And I saw in there my first information about the conference and I 'm interested in applying
Well even though the deadline is over there is still some space available for your participation
So if you really are willing to attend the conference we'll be very happy
I 'm glad to hear it
now we 've got a few days here before the conference begins
my company has kindly agreed to cover the expenses of course I wo n't be needing accommodation or anything like that but for the fees
But I 'm wondering about how we can accomplish this because there is n't really enough time for me to pay before the conference begins
Well since the conference is beginning in a couple of days we would appreciate it very much if you could bring cash to the conference site and register at the reception desk
Do I have to pay at time of registration or can my company pay for me on the following day
That would be more convenient for us
Well we have n't handled this kind of case before so it is rather difficult to give you an immediate answer
But because the registration fee is not inexpensive maybe we will be able to arrange it so that you can pay it after the conference is over
But as I have told you already I ca n't give you any answer right now
And if you could give us the name of the company again and your present address we will be able to make a certain kind of identification card for you
Yeah that sounds very accommodating
It will be able to pay certainly by the second day
But as you mentioned the conference is not cheap and we just do n't have that amount of money in petty cash
My company once again is Hall Computers and the address in Kyoto is Kawaramachi cho 2 chome T 509 and my name once again is Nicholas Dimitri D I M I T R I
Well let me confirm your address and name again
your name is Mr. Nicholas Dimitri and the name of the company is Hall Computer and its address is T 509 2 chome Kawaramachi Kyoto
So we will make your identification card according to the information you have given me
And on the first day of the conference please come to the registration desk and we will be able to make the rest of the arrangements
And when you are coming to the conference please bring the identification card of your company and it will facilitate our arrangements
Thank you very much for your kind cooperation
This is the Secretariat of the International Conference on Computer Science and may I talk to Professor Hans Tarjeson please
This is he
hello
This is the Secretariat and we 'd like to thank you very much for your participation
And it is a little hard for us to tell you but well you have transferred your money into our designated bank and we have received the confirmation from the bank
However even though our official participation fee is 85000 yen but we received a little less than that
And I 'm afraid that this is because the bank subtracted the transaction fee from your registration fee
And I hope you have read in our pamphlet that the handling fee should be borne by the participant
Yes I recall reading that and I instructed my bank to transfer 85000 yen
If the bank has not done so and it certainly sounds as though you were correct in your assumption that they have deducted the handling fee then I would like to ask you to get in contact with my bank and inform them that they can deduct the handling fee from my account
Would you do that please
Ok
We understand
So we will contact your bank directly and please let us apologize for having called you for such matter
Anyway thank you very much for your kind cooperation
Hello the Secretariat of the first international conference of interpreting telephony
Hello is this the Secretariat of the first international conference of interpreting telephony
I 'd like to hear a little bit information about the conference can I
yes what would you like to know
I 'd like to take part in this conference
can I tell me the contents of this conference
what you need is the reply form and a registration form
Are you going to participate or are you an observer a participant
Yes I 'd appreciate it if I 'm included as one of the speakers
in that case we 'd like you to submit a summary of a paper to do with interpreting telephony which needs to be submitted by the 20th of September O.K.
How long a summary is that going to be
200 words' summary
Do I have to write it in English
You can write it in English or Japanese whichever
And then how many words of the summary do I have to give if I write in Japanese
300 words
I 'd like to converse with some of the participants
Are you going to provide an opportunity for that
yes at the beginning of the conference we have some entertainments sightseeing tour where people got together and you have time to chat
Then I just fill out in the reply form and submit the summary to you
Yes we'll notify you of acceptance on the 30th of November and if you 're accepted then we 'd like you to submit a photo-ready paper by the 30th of February
O.K. I'll do that as informed
O.K. thank you
Barney Goodfellow here
I 'm calling you from my office at Informatics
I 'm going to be attending your conference and I 'd like to speak to someone about that
hello Mr. Barney Goodfellow this is the Secretariat
I 'm a participant at the conference and I 'm very excited to be attending the conference
It looks like it 's going to be a real winner
but I 'm awfully busy at work these days and so unfortunately I 'm not going to be able to attend all the all the lectures and symposiums that I would like to be able to
I 'm wondering about the procedure for designating someone in my stead to attend those meetings
Do you have any recourse for such action
we are really glad that you will be participating at the conference and we'll do our best to make the conference a worthwhile one for you to attend
And now you have just mentioned that you would like to have somebody attend in your place but I have to say that we'll not be able to give you any positive answer because there'll be so many participants and it is rather difficult for us to take care of all these participants their matters closely
So we will publish minutes after the conference and maybe you will be able to follow up the lectures and symposiums that you cannot attend
Well I 'm just wondering if I could let my proxy perhaps I could just lend my identification card to my proxy and no one would know the difference
How would that be
Well of course no one will notice even if your proxy uses your identification card
But for the moment I have to tell you that it is illegal and we are very sorry to let you know that you'll be not able to let anyone attend in your place
well I would n't want to do anything illegal
well could I ask you to look into the matter then for me and get back to me when you know if it is OK to have someone attend some of the lectures in my stead
So as far as this matter is concerned well as I have told you already we'll not be able to permit any proxy
So well now it is up to you to decide and if anyone in your place come and attend the conference we will regard the person as Mr. Barney
Would that be OK
Yes that 's fine
And we look forward to seeing you at the conference
is this the Secretariat for the Conference on Computer Science
Yes speaking
This is Chris Marlowe calling from the University of Toronto
I would like to speak to Professor Jennifer Hawkins please who I understand is giving a lecture giving a speech at your conference
Actually Professor Hoskins is giving her lecture right now
After her presentation is over there is a possibility that we can contact her but is there any emergency
Well yes it is rather urgent
can you tell me how long Professor Hoskins will be speaking for
Her lecture started exactly 10 minutes ago therefore presentation will be over about 4 o'clock p.m
About 4 o'clock p.m
I 'm sorry what time is it there now please
10 minutes after 3
Well I would really prefer to speak to the Professor now but if that is n't possible then I would like to speak to the Professor immediately after her speech concludes
Is that possible
I do n't see any problem with that
After her presentation is over secretariat personnel will take her here at the Secretariat
Would you like her to give a call to you or would you rather call us at 4:10
No please ask her to call me at the office
this is an urgent matter but it is not an emergency so please tell her not to worry and I will wait here for her call
Alright
may I have your name and phone number again please
My name once again is Chris Marlowe and my phone number here at the University which the Professor knows well is area code 206 - 451 - 8043
Let me reconfirm your phone number again
206 - 451 - 8043
that 's correct
I'll wait for the call
Thank you very much for your assistance
Then I'll ask her to make a phone call to you
Is this the Secretariat for the Conference on Computer Science
Hello my name is Alex Gates
I 'm a laboratory assistant here to Professor Wolfe
Professor Wolfe you know is scheduled to give a speech next week at your conference
Yes I understand that Professor Wolfe is an invited lecturer for this conference
Yes that 's true and the Professor was very much looking forward to speaking at your conference but I 'm afraid I have some bad news for you
the Professor has been hospitalized and I believe will be unable to fulfill his duties as a guest speaker at your conference
It is a problem for us since there is only one week left before the opening of the conference and I 'm afraid we do n't have our management staff here who can make decisions right away
Is there any co-researcher or co-worker with Professor Wolfe who can give the presentation on his behalf
Well I myself am quite familiar with the Professor 's material
I have been in discussion with him and he 's indicated to me that it would be satisfactory for me to take his place at the conference
of course I wo n't be able to give an expansive lecture as the Professor can but I will certainly do my best
how does that sound
Well I know what you mean but I 'm afraid I cannot give you an immediate answer
Therefore I 'd like to talk to the Committee Chairman of the Planning Committee first
so could you give me another day
I 'd like to give a call tomorrow for further communication
Well that would be fine
it would also be possible for you to speak to the Professor at the hospital if you would like me to arrange that
Could you kindly tell me the phone number of the hospital Professor is in and also your phone number
it 's the City General Hospital and the Professor is in Ward 8 and the phone number there is let me see
Just one moment
The phone number is 634 - 3663
And my number here you can reach me at the University at 634 89 - 6343
I 'd like to talk with the Committee Chairman of the Planning Committee and I'll get back to you within tomorrow
Talk to you then
This is Maeda of Secretariat for the International Conference on Computer Science calling
Can I talk to Mr. John Falk
Yeah this is Mr. Falk speaking Mr. Maeda
Well actually we have received the filled in application form for the registration from you already
However your registration fee is yet to be received
have you ever transferred money to us
we are currently talking with those people who have n't paid the registration fee yet
Yeah I sent the registration fee last week
are you sure of your records
Perhaps you should check again
Perhaps it came today
Did you transfer the fee through the bank account or did you directly mail the check
No I had the bank transfer the money for me
I 'm sure you must have it
Well for our process and purpose there are less than 100 overseas participants this time and we have checked through all the registrations so far and your payment has not been made yet in our records
If possible could I have the name of the bank you transferred the money through
Sure
It 's the Chase Manhattan Bank and they have a branch right there in Osaka
So I do n't think there should be any problem
perhaps you should check your records again
Well it may take some time so let us wait for 4 to 5 days from today
And if at that time still there is no remittance of the money could you kindly check with the Chase Manhattan Bank from your side
Sure I'll do that
Well shall we leave it at that
You'll get back to me in 4 or 5 days and in the meantime I'll check with my branch here
Alright thank you very much and I 'm apologizing for any convenience caused by us
Thank you very much again
no inconvenience
Not at all
I hope that this matter clears up without any difficulty
Good bye now
Could I speak to someone from the International Conference on Computer Science please
Yes this is Maeda the Deputy Secretary General of the Organization speaking
Hello Mr. Maeda
My name is Ronald Shafer
I 'm a chief researcher at Unitex Corporation
I 'm not participating in your conference next week but I have recently heard about it and it 's very interesting to me
I 'd like to know about how to purchase conference materials
What 's the procedure for that please
probably you may take an interest in such materials as the minutes or proceedings containing all the papers presented by the speakers and those are available for a charge of 500 dollars
On the other hand programs or the who 's who who is introduced and a brief personal history of the speaker are available free of charge
What do you think of this
Well it sounds exactly what I want
500 dollars my goodness that 's not cheap is it
That 's fine though certainly Unitex will bear the expense
Well how do I go about ordering these materials from you
Well we will send the copies of the proceeding and a program to you
So upon the receipt of such materials could you kindly transfer the money through the bank account or by check
Well yeah OK
I'll send you a check
A personal check would be fine
Well in principle we are regretting to take the personal checks but is n't there any company check available
Certainly no problem at all
OK I'll give you my address then
My name again is Ronald Shafer
The address is Chief Researcher of Unitex Unitex Corporation 112 Pine Street Boulder Colorado U.S.A. 981206 981206
So we will mail the programs and proceedings to you after the conference is over
Since it 's Colorado U.S.A. it make take about 2 weeks
So upon the receipt please remit the money to us
nice doing business with you sir
I 'm calling from Osaka Japan
My name is Maeda the Secretary General for the Secretariat of International Conference on Computer Science
May I talk to Dr. Walter Jones please
Yes this is Dr. Jones
excuse me who did you say was calling
This is Maeda the Secretary General for the Secretariat of International Conference on Computer Science Osaka
and what would you like with me
Well actually in 2 years from now we are going to hold International Conference on Computer Science in Osaka and we as a Secretariat have a sincere request to make to you
That is for you to be a keynote speaker for the conference
And naturally we are making an official request by letter after the confirmation but first I 'd like to check with your schedule whether our schedule of the conference fits yours
The conference will be held two years ahead from the 27th of October to the 30th of October for 3 days in Osaka
And you 're inviting me to be the keynote speaker
this is really something
I 'm really surprised
how did you hear of me
I did n't know that anyone knew of my work
Well actually in advance we formed a Planning Committee in the Secretariat and the head of the Committee is Professor Yamamoto of the University of Osaka whom you may know very well
And Professor Yamamoto kindly introduced your name to us
That is why we 'd like to invite you for our keynote speaker this time
Really Professor Yamamoto that son of a gun 
Well that 's great
I certainly will accept your kind invitation
now I would love to come to Japan and I would love to speak at your conference
now when did you say the conference is going to be
Let me repeat
The conference will be held for 3 days from 27th October to the 30th in 1990
Since the keynote speech is scheduled for the first day therefore you'll be speaking on the 27th of October
I'll make a note of that and leave room for it
so where shall we proceed from here
do you want to send me more details about the conference or what
Thank you very much indeed for your acceptance
We are looking forward to having you here
And as to the contents of International Conference on Computer Science currently the Planning Committee is working for the detailed session themes and so forth therefore we will mail the detail of the contents later on to you
And under the name of the Chairperson of this conference we would like to send you at the same time the official invitation letter where you can refer to the detailed terms and conditions for your lecture this time
And as to the technical side of your presentation Professor Yamamoto may want to send you some of the contents he 'd like to know from the Planning Committee
Therefore I hope that the communication would be smoother between you and Professor Yamamoto at a later stage
that sounds like a good way to proceed
I'll wait for your letters and I may just give Professor Yamamoto a call in the meantime
Thank you very much for calling
This is a very welcome surprise
Hello international conference of interpreting telephony
Yes I heard that this conference is going to take place sometime in August
Would you please tell me more in detail about when it 's going to take place
It begins on August 5th and runs until August 8th of 1987
I 'd like to participate in this conference
Would you please tell me what I should do
We have a reply form and a registration form which we can send to you which will include a little information about attendance and registration fee
Are you going to require special qualifications for this participation
I 'm only a student right now
Oh that 's fine
But you still have to pay the 100 dollar registration fee in U.S. dollars
is that so 100 dollars but can I pay in Japanese yen
no it has to be in American dollars
How should I make the payment then
you can either pay in cash if you are in Japan through the postal system or through international postal money order if you 're not in Japan or by credit card
Are these details explained in the registration form
I wonder
there 's very little explained in the registration form but we also include some other information with it
If that 's so then I 'd like you to send me the registration form
O.K. and we also include the other information but we'll need your address please
My address is 263 8 - chome Nakamachi Otori Sakai city and my name is Keiko Tanaka
We'll have the information sent to you as soon as possible
Is there anything else we can help you
Yes would you please tell me about the deadline for this application
The deadline for attendance as an observer is August 1st 1987
As a participant you should submit the 200 word summary by September 20th 1986
Yes I just want to be one of the audience so I guess I have to make the application by the 1st of August
Is there anything else we can help you with
Yes I would if you do n't mind would you please send me the 2 sets of the registration form can you
yes that 's possible
Thank you very much and if you have any more questions please feel free to call us
I'll do that
bye-bye
Yes I 'd like to get some information about this conference
When and where is it going to be held
It'll be held from the 5th to the 8th of August 1987 at the Kyoto international conference hall in Japan
Yes I 'd like to take part in this conference
What procedure should I follow for that
first of all would you like to be a participant or an observer
Yes I 'm going to come as an audience
Audience
we'll send you a registration form and the registration fee is also 100 U.S. dollars
Is 100 dollars for the 3 days on succession or do I have to pay 100 dollars on each day
that 's for the whole course the whole course
If I wo n't be able to attend more than 2 days namely I just attend on 1 day do I still have to pay 100 dollars
I 'm afraid so yes
Then if you please would you please send to me 1 set of the registration form
Yes could I take down your address please
Yes my address is 23 Akashi Chuo ward Kobe city and my name is Atsuko Onishi
Atsuko Onishi
We'll send the papers off to you as soon as possible
Thank you and when should I make the payment
you should make the payment 1 month before the conference begins
I'll appreciate it
Hello first international conference of interpreting telephony
yes it is
How may I help you
Yes you sent to me the information about this conference the other day and I 'm greatly interested in it and I decided to make some phone call about it
What can I help you with
Yes I want to participate in this conference by any means and I have the registration card with me so all I have to do is just fill out in this card and send it to you
Yes and include your registration fee of 100 dollars please
But does it have to be U.S. dollars
no but if you pay in Japanese yen please include 10 percent money exchange fee
That 's fine with me
Then all I have to do is fill out in the registration form and send it to you together with the registration fee and I just go physically to the conference on the day is that it
yes the conference begins on August 5th and ends on August 8th but you can attend any of those 3 days you choose or all of them if you choose
I 'd like to come over every day of course
That'll be fine
please make sure that your registration form and registration fee arrive before August 1st 1987
Yes by the 1st of August
I understand that the conference is going to be held in Kyoto and I think I 'd like to go there by car
Do you have a parking lot
yes we have a parking lot but there is a 1000 yen per week fee
we can send you a map after we receive your registration of the area if you like
Yes I appreciate it
Please indicate on your registration form that you'll be coming by car and would like the map
Until the actual conference day will I be able to get some kind of a little true or reference documents for this conference
on the first day of the conference you'll be receiving the summaries which will be distributed at the registration desk
No not that in detail but you can tell me the name of the speakers for example some general sort of information would you mind sending that information to me
yes we can send that to you but it wo n't definitely be decided until November 30th of this year
O.K. then after that date
Oh yes
if you do n't mind
Yes that'll be fine
That 's all that I can think about this moment
Thank you very much for information
and thank you for calling
If you have any more questions please feel free to call
I understand I'll do that
International conference of interpreting telephony
Yes the other day you sent to me the registration form
But there 're something that I 'd like to clarify if you do n't mind
Yes go ahead
Well first of all about the registration fee
it said that I have to pay U.S. 100 dollars but how should I make the payment
by international money order or bank transfer
Is that so then if I 'm to use the bank and then automatically transfer the money through the bank
And another thing is that it 's written that you organize the sightseeing tour and if I 'd like to take part in that should I have to give a separate application form
We'll send you an application form yes
Oh really
Then please send me that application to me as well
Could I take down your name and address
I gave my address and name to you the last time I requested for the transfer I mean that the sending of the registration form but should I give you one more time
yes that'll be helpful yes
Yes 3 - 19 5 - chome Minamimikunigaoka cho Sa
Could you repeat that please
Yes 3 - 29 5 - cho Minamimikunigaoka cho Sakai city and my name is Keiko Onishi
I'll do that straight away
there is another thing I 'd like to know
Actually I ca n't make it on the first day but do n't I have to appear in that conference all through the 3 days
No you can come on if you want
You can come 3 days 2 days or 1 day whichever you want
Is that so and I also heard that when I actually come to that conference hall I can receive some registration identification badge
Where should I go first
when you arrive at the hall go to the reception desk and we have a list of names and we will do with it then
And finally is this conference going to be held in Kyoto international conference hall right
If I 'm to approach the hall from the Kyoto station
should I go by taxi or subway which is faster
taxi is faster takes about 10 minutes
do you have any idea how much is going to cost
The taxi
maybe about 1000 yen
Thank you very much for giving me a lot of information and then I'll send this registration form right away
Thank you very much indeed
Then bye-bye
Is it the Secretariat for the first international conference of interpreting telephony
Hello VLDB conference Secretariat can I help you
Yes a moment
I would like to know about the purpose or the main theme for the international conference
O.K. this is the first international conference of interpreting telephony
We are trying to develop computerized translation of simultaneous computerized translation of international telephone calls between native speakers and speakers of a foreign language
Well I am an expert on the subject myself and I would like to know if there is a time for me to register for the conference as a speaker
Yes there is some time left though you 'd want to apply very quickly
The original date for final submissions of a 200 words summary was September 20th of 1986 but we have changed this date
We 're brought it forward to November 30th 1986 is the last day for submission of speakers
well yes thank you
how about the content of the paper the paper summary by when should I present it to you
Oh well as the November 30th date is coming very close we would like you to submit very as soon as possible
yes then could you give me the address of the Secretariat please
by the way if you if you are rushed to finish your summary you could also fax it to us or to telex it to us but I will give you the address
now
A moment
Please send your summary by mail to conference Secretariat VLDB 86
care of business center for Academic Societies Japan
2 - 40 - 14 Hongo Bunkyou - ku
Tokyo 113 Japan
And the fax number
is 03 817 5836
yes thank you and the paper summary how long should it be
the maximum amount of words is a 200 words summary
we will notify 
Is that in Japanese or in English
In either language is O.K
We will have translations at the conference so if Japanese your native language then that 's O.K
thank you and as to the presentation can I use slides or overhead projectors
yes we have both available we have overhead projectors and 2 inch by 2 inch slides
I would like to try to send the abstract by the deadline
We will give notification of acceptance by December 31st of this year
Hello is this the Secretariat of the conference
Yes I 'd like to apply for the participation however I 'm afraid that the deadline has already passed
do you still accept the participation request
no the 200 word summaries had to be in by September 20th for deciding who would be speaker I 'm sorry
no no
I 'm not attending as a speaker I'll be attending as audience
Oh the deadline applies only to the speakers
The deadline for attendance all for audience participation is August 1st 1987
is that so then can I make an application through this telephone
please wait just a moment
I'll need your last name and your first name
Yes my full name is Yukiko Watanabe
Yukiko Watanabe
O.K. and your telephone number please
Yes my telephone number is Tokyo so 03 - 372 - 5681
O.K. that 's 372 - 5681
O.K. and do you have a credit card
No I 'm afraid I do n't have a credit card
O.K. will you be paying for this for the registration fee by international postal money order or through money transfer
Yes I prefer to make the payment by the bank transfer
O.K. then we use the Sumitomo Bank and please make the transfer in care of ATR interpreting telephony research laboratories and the registration form will be held until the money is transferred and then we'll mail you a copy of your registration form
what date would you like to attend
Well the conference takes place on the 5th I guess
yes the 5th through the 8th of August
O.K. then I'll be coming on the 5th and I'll be attending all through 3 days
Yes are you going to issue a receipt for me
that'll be the registration form which you'll receive also you'll have the receipt from your bank transfer
O.K. then I'll make the transfer today
Yes I'll come from Tokyo so is your Secretariat going to take care of my hotel reservation as well
no you will have to handle the hotel reservations on your own
I think this is all I want to ask today
If you have any more questions please feel free to call us and thank you for calling us
Thank you very much for sending me the information about this conference the other day
I think I want to take part in the conference should I just fill out in this registration card and send it to you
how do you want to take part
Are you going to prepare a paper or are you as an observer
Yes just only as an audience
An audience
Well you have to send the registration form by the 30th of July next year along with the registration fee
Then about how to fill out on this registration card I do n't think I'll be attending on a personal base
I 'd like to represent my company
So can I just write down the name of my company
Yes that 's fine yes no problem
Well in that case I may not be able to attend all through the period and some other person may attend in turn would you accept that
If you fill in the registration form put in down the names of the people who may turn up yes that 's fine
Well we have n't decided who are going to be there for sure
And I really ca n't give you any specific names right now
would you accept that
yes I think we could accept that yes yes
Well then I really appreciate it
I try to give you the names as soon as possible upon we decide on them
Well actually our company although not in a direct manner is a research company in this field
and there might be some people who 'd like to speak and make the presentation as a speaker
In that case I guess I have the reply form with me so just fill out and send it to you
Send it to us by September the 20th 1986 and then we'll notify you whether you 've been accepted or not to take part in the speaking
Then if we 're going to have a speaker I guess what would I just wonder what will happen to the registration fee
Do I just have to pay 100 dollars each person as from the company
Yes 100 dollars per person
ATR interpreting telephony research laboratories
Well I work for a automatic translating machine research company located in Osaka and I think I want to be a speaker in the conference
However it 's going to be my first time and I do n't know what is what
would you please tell me the procedures for that
we 've issued the call for papers and the deadline for submission of a 200 word summary of your paper is September 20th 1986
The papers can be on any of the topics which relate to interpreting telephony and we'll send you a registration form which includes various topics and your paper your photo-ready paper should be ready by February 30th 1987
Well I think you sent to me the reply form and I have it with me now
you say 200 word summary but do I have to write it in English or Japanese
it can be done in either and we'll translate it into the other language for you
really
Great !
That 's going to be very helpful for me and you said the September 20th has been the deadline for the submission of a 200 word summary but by which dates am I going to get the notification of acceptance as a speaker
you'll receive the notification of acceptance by November 30th 1986
And if you do n't mind would you please tell me how many people have applied to your Secretariat as speakers up to now
up to now we have 32 applications and we 've decided on 25 speakers so we will decide upon 25 speakers
Of the 35 how many overseas speakers are you going to have
we 're planning on having 25 speakers 10 native English speakers 10 native Japanese speakers and 5 others yet undecided speakers
How many overseas applications have you had so far
We 've had 13 overseas applications
O.K. then I'll be sending the replied form as soon as I can
Please include the 100 dollar registration fee with your reply form and if you 're not accepted as a speaker we'll return we refund 100 dollar registration fee
Well even if I wo n't be selected as one of the speakers I think I nevertheless would like to participate as an observer so I do n't think you really have to refund 100 dollars to me
Please indicate that on your registration and reply form
Yes there is other thing I 'd like to know
Have you already decided on who you are going to call for as a speaker for a keynote address
yes we selected Mr. David Lead to give the keynote address
Really
Is that so
O.K. thank you very much for helping me
you 're welcome
And if you have any more questions please feel free to call us
Yes I 'd like to obtain some information about this conference
I actually work for a university and I think I 'd like to take part
as an observer in this conference that 's going to take place in August
If you give me your name and address I can send you the information and registration forms
Well you 've already sent me the registration card and information the other day
I think I 'd like to know a little bit more about the registration fee
the registration fee is 100 U.S. dollars per person and studies for the whole 3 days there is no reduction in price even if you 're in for 1 day
do I still have to pay 100 dollars even if I work for a university
Yes I 'm afraid there 're no student reductions or reductions for any educational institutions
I just like to know when this keynote address going to take place
Yes about the keynote address which time is it going to take place
Which town
It 's going to take place in Kyoto
Keynote address
Time
Well o'clock
the address
The keynote speech keynote speech
Keynote speech
8 on 5th at 8 o'clock
O.K. are you going to have an opening ceremony prior to that
yes we'll have a reception on August the 5th at 12 p.m.
Can any observer take part in this reception
Yes it 's open to everybody attending
And also about the sightseeing tour is it also open to an observer
Yes it 's open to everybody but you have to book your own hotels
Is the fee for taking part in the sightseeing tour included in the registration fee 100 dollars
Yes it 's all included all inclusive
And also how many overseas speakers have applied so far from overseas universities
From overseas universities only 5 people so far
What about the Japanese speakers
20 have applied
Then by which time should I send this registration form
we 'd like the registration form to be in by the 20th of September
And we'll give you a notification of the acceptance on the 30th of November
I guess along the registration form I have to give you the answer that I 'd also like to take part in the sightseeing tour
Yes if you 'd write it down on the form itself that'll be very good
O.K. then I think I want to send the registration form immediately
Yes do you have our address
Yes you should know my name and address because you early sent me the registration form
I just fill out all the required blanks in the registration form and send it to you
Yes yes
Then thank you very much
Hello ATR information services
Well you sent me the information the other day and I do the similar research in university therefore very interested in that and decided to give you a phone call
Would you be interested in participating as a speaker or as the member of the audience
well if possible I think I 'd like to make some presentation
O.K. since you received reply form please return it by September 20th 1986 and include your 200 word summary and your 100 dollar registration fee
Well does that mean I only have to send the reply form and not the registration form
you do need to include the registration form too
The reply form is for the speakers only though but the registration form is for the 100 dollar registration fee
how many people are going to make the presentation as speakers
If you know right now I'll appreciate it if you tell me
We 've decided that it will be 10 native English speakers 10 native Japanese speakers and 5 from either of the 2 languages
Well if I 'm included as a speaker I guess the conference takes place from August 5th to 8th and I guess you really do n't know on which day I am going to take my presentation
Oh no that wo n't be decided until November 30th of this year
Well I suppose other speakers are going to submit the summary to your Secretariat
And is it possible for me to obtain the collection of the summaries prior to the conference date
Oh I 'm afraid not
The summary catalog wo n't be published until wo n't be given out until the day of the first lectures August 5th
Well the reason for my asking this question is that I 'm afraid some of the speeches can be overlapped each other in contents
But what about that points
Oh that'll be taking care of on the decision who will be speaking and when they will be speaking
So we'll handle all those details
Also about the audience do you expect many audience or primarily from the universities or from the private corporations do you know about that right now
we are hoping that we have roughly 300 audience attendances and of those 300 we hope that the majority is from private companies and universities
Well does that mean that you have n't had any idea of which of the participations you are going to have more from the universities or private companies
we have n't had very much feedback yet but we will do find out if you 're accepted as a speaker
We'll notify you as to how many of each will be coming
No not for the moment thank you
Thank you for calling the first international conference of interpreting telephony and if you have any more questions please feel free to call
Hello ATR reception desk
How can I help you
Well I am a junior in a university and majoring in a computer engineering
And I learned from university faculties that you are going to organize the international conference of interpreting telephony in August next year
Yes in August on August the 5th to the 8th 1987
Are you going to accept students as observers
Yes anybody can be an observer but you have to pay registration fee of 100 U.S. dollars in advance
Yes about that point I have the registration card with me
and about this 100 dollars I do n't know how I should make the payment
would you tell me
you can pay as by international money order or if you have a credit card usual credit card or a direct bank transfer
Well I do n't happen to have a credit card
can I just go to the post office nearby and know about the procedures on the international postal order
Yes or go to your bank and inquire that
There'll be the information necessary
Well then I guess make the payment of a 100 dollars to this Twin Tower in Higashi ward am I right
it 's the ATR interpreting telephony research laboratories which you have to pay make the payment to
Is the address given on this registration form correct for my transfer
the address is ATR Twin 21 MID Tower 2 - 1 - 61 Shiromi Higashi ku Osaka 540 Japan
well about this 100 dollars does that include well for instance the fee for participating in the farewell party or welcome party for all the necessary fees
Yes the registration fee is all inclusive yes
But if you want to join the sightseeing tour of Kyoto then you have to sort out your own hotels and pay for your own hotel
does 100 dollars also include the fee for obtaining the abstract
yes it does yes
And when I wonder I can get this abstract
it wo n't be issued until the day of the conference itself and you'll get it on arrival
And then when can I get the program telling me who is going to make what sort of presentation
that'll also be on the day of the conference itself
Well then I ca n't know anything about this conference until I physically go there on the conference day
we can give you some information about the actual conference but we cannot give you the names of the people entering as speakers
That has n't been decided yet
We wo n't know until the 30th of November
In that speakers do they include the lecturers from overseas universities
yes we have we want to have 30 speakers and at least 15 from overseas
Then I assume the overseas lecturers will naturally give or deliver their speeches in English but are you going to provide us with the service of simultaneous interpreters
yes and you'll be also handed translations of the passages as well
Well I think that 's going to be very fine with me
I just like to give 1 final question
Well actually I wo n't be able to attend all 3 days during the conference and I think just 1 day some other person is going to take my place but would you accept that
I 'm afraid not
It 's 100 dollars per person
I 'm afraid we ca n't
You ca n't change people
Well is that right
Do you have any more questions
No not in particular
oh I just send the registration form right away
Well I 'm calling for our company which is engaged in the similar sort of a research and our president would like to make a speech
can he
yes he'll need to submit his reply form registration form a 200 word summary at his presentation and 100 dollar registration fee
All this needs to be here by September 20th 1986
about the 200 word summary which 's the reply form do you accept the Japanese language written summary
yes that 's acceptable
in sending this reply form does he have to provide a photographs
Oh no no photograph is necessary
in his presentation he 's going to use some slides and I guess I have to make that remark written down on the reply form
yes the only slide projectors we'll have available are 2 inch by 2 inch slide projectors
do you have a limitation to the number of the slides to be used in any given speech
no there 's no limitation on a number of slides
And would you please tell me how I should make the payment
You can make payment by credit card by international postal money order or through bank automatic bank transfer
Oh well I prefer to use the credit card but would you accept any credit card
yes any credit card is acceptable
how many applications have you had so far for the audience
for audience participation as of yet we 've only had 32 applications
Well really
does this also include overseas audience
That 's the entire number of applications as of yet
And about the details of the conference the each 1 session is going to have 1 chairman each I wonder
the details of the conference have not yet been decided
Those will be decided on November 30th we'll decide who the speakers should be
And what is the total number of the speakers that you 're going to have for this conference
We are planning on having 25 speakers
And the place is going to be the Kyoto international conference hall right
Thank you very much for helping me
Well the other day I sent the registration card together with the registration fee
However I 'm not very familiar with the geography of Kyoto and I 'd like to ask something about it
Well you enclosed the map of Kyoto and also the timetable for bus
but these are n't very easy to read so I 'd like you to explain a little bit for me if you do n't mind
where will you be staying in Kyoto
Well I have n't decided yet but would you kindly tell me how to approach the hall from Kyoto Station
From Kyoto Station you can get the subway which goes right up to Kitaooji subway station and from there you can get a taxi or you can walk it'll take about 10 minutes by foot
Well then I do n't have to take bus
No that 's not necessary
You could also take a taxi
It 's not too expensive about 1000 yen I think
And in the information that you sent
I see the 3 hotels are mentioned for candidates Kyoto Hotel Kyoto Prince Hotel and Kyoto Royal Hotel which one of this hotel I wonder is the closest to the Kyoto Station
the closest is the Kyoto Royal Hotel
can you take care of the hotel reservation for me
I 'm afraid we do n't do those matters
You have to sort that out for yourself
Then about the sightseeing tour the information was also given in the pamphlet
and is the Secretariat going to take care of that tour for me
Yes all of that will be sorted out by us
we'll see it everything
well do I have to pay extra for taking part in the sightseeing tour
No the registration fee is inclusive of the sightseeing tour
I see then I do n't have to pay additionally at all
No no
I guess that 's all I do have to ask for the time being
O.K. if you have any other questions please feel free to ring again
Bye
Is this the Secretariat of the first international conference of interpreting telephony
Well actually earlier we also made a telephone inquiry about this conference
I 'm calling from the Y.K. Corporation
O.K. go ahead
Well during the last inquiry I asked you to send us 5 sets of the registration form and we received them all right and I 'd like to know a little bit more about this form
O.K. what information would you like to know
Yes 5 people from our company are going to take part in this conference and about their registration fee we 'd like to pay a lump sum for these 5 people and I wonder if it 's possible for you to issue a receipt for us
It 's just 1 receipt under the company 's name is that all right with you
Oh yes that 's possible
Then I make the payment today so would you please take care of the receipt
When we receive payment we will mail you a copy of your registration form and the receipt for the 500 dollars
I appreciate it very much thank you
And I have a couple of more questions can I
Well the dates of this conference are given from the 1st to the 8th of October 1987 but do you have any idea about which time to and what time to what time is it held on each day
the conference is from the 5th through the 8th and it'll begin at 10 a.m. and lecture should be over by 6 p.m. and there'll be a lunch break from 1 to 2 p.m.
do you plan the opening ceremony on the first day of the conference
yes the opening ceremony will be on the afternoon of the 5th beginning at 12 p.m.
And about their lunch during the conference period I understand that this hall is situated in a remote place and do I have to prepare on lunch or can we just go out and have a lunch in one of these eating places in the neighborhood
yes there are a few restaurants in the area also the lecture hall the conference hall contains its own cafeteria also your hotels will be providing some meal
And in the registration form the information was given about the sightseeing tour on the 5th of August
Can anybody take part in this
yes anyone who pays the 100 dollar registration fee is allowed to take part
Oh is that right then 100 dollars is inclusive all the fee of this sightseeing tour
yes it also includes the reception
O.K. then do n't I have to make any other application on the conference
no there 's no other application necessary however your hotel reservation must be taken care of on your own
I have to make a reservation about the hotel I 'm going to stay at
And 5 people have already decided to attend this conference but there is another person whose attendance is not very sure and in this case can he just go there and make the registration on the conference day
if there 's a space available on the conference day he can pay the 100 dollar registration fee and attend
However the deadline for registration is August 1st to guarantee him a place at the audience participant
Then if he is going to make it maybe it 's advisable for him to make an inquiry again
yes that is advisable
O.K. I understand then I make the payment for 5 people today
And is there anything else we can help you with
No not for today
O.K. thank you for calling and if you have any more questions please call again
ATR informations
Can I help you please
Yes I am a student majoring in linguistics 
would you accept the student as audience
Yes anybody is eligible to participate as audience
About the topics of this conference according to the call for papers that you sent me the other day the topics of the interest are very technical in nature I wonder
it varies
We have a lot of technical topics to do with linguistics syntax semantics but there 're also more general topics
Well I suppose you 're going to have a number of overseas speakers but I 'm not very good at listening to English speeches
Are you going to provide the simultaneous interpretation service
yes we'll have simultaneous interpretation but also we'll hand up translations of the speeches beforehand 
so am I right in thinking that I get this abstract on the conference day
yes yes when you arrive you can collect them from the reception desk
Well when I go to the reception desk to get this abstract should I present some sort of identification card or something like that
When you 've paid for the registration you'll be sent a receipt and if you keep that receipt with you it'll have your name on and we'll have a list of people joining in
O.K. then all I have to do is to bring the receipt and get the abstract at the desk
Yes yes that 's all
After showing this receipt can I have this receipt back again with me
Yes of course yes
We'll give you a badge a name badge so that people know that you 're a part of the conference
You'll keep your receipt
I see about the registration fee
the information says that I have to make the payment of 100 U.S. dollars but can I just pay in Japanese yen
We do n't accept yen
It'll have to be in dollars
You can send us an international money order or direct transfer from your bank
O.K. then if I 'm to make the payment by the bank transfer
would you please tell me the name of the bank that you deal with
It 's Daiwa Bank in Osaka
And another question about the sightseeing tour
where should I go for get-together before departure
everybody is supposed to be meeting outside of the conference hall at 4:30 p.m. on August the 5th and then a bus will take you to Kyoto
do I have to pay extra for this
No the sightseeing tour is included in the registration fee
About the number of the audience how many are you expecting to have
We 're expecting about 100 people
do you still have much space for that I guess at this moment
Yes we can accommodate about 250 people
O.K. I guess this is all I 'd like to know today
And if there 's anything that I 'd like to clarify can I just make a phone call
Of course yes no problem
Hello VLDB 86 conference Secretariat can I help you
I have heard that you are holding the first international conference of interpreting telephony
I 'm involved in translation myself and I would like to know something about this conference
do you have any specific questions you 'd like me to answer
I do n't know practically anything about the interpreting telephony could you briefly and concisely explain about the content of the international conference please
Well at the moment we are inviting people from all over the world and from various aspects of industry to come and speak at the conference for example we are interested in language experts to talk on the various parts of various languages and we 're also inviting people to speak on the computer side of this conference for example machine translation and translation aids
we are looking for people to speak on computer models for analysis and generation of language
So it 's a very wide-ranging conference
Eh
It 's a very wide-ranging conference
do you mean that this will be a very specialized conference for experts
for the speakers yes I think that it will be a very specialized conference because of the way we will deal with language and also computers we are trying to mix the two but of course for audience members I think it should be quite interesting
I 'm sure some of the language will be very technical
But we hope that it will be understood and we have interest for many people
I would like to know about the speakers what is the proportion of the Japanese and foreign speakers
at the moment we are of course we are still waiting for many submission to come from both Japan and abroad
But our hope is that we should have an equal mix of both foreign and Japanese people
If I would like to participate in the conference I should submit the registration form to you is that correct
Yes if you 'd like to attend as a member of the audience yes we would like you to send in the registration form as soon as possible before June 1987
June 1987
June of 1987
Yes if you would like to register as a speaker of course the registration date is much earlier
No I just want to participate as a listener so that is all right
That 's O.K
my company is located in Kyushyu and I 'm not familiar with geography of Kyoto
Could you explain how I can get to the venue of the conference from the Kyoto Station
O.K. it 's very very simple from Kyoto Station there is a subway running to the north and its final station is Kitaooji Station
And the fare is from Kyoto Station to Kitaooji is 160 yen and from Kitaooji Station to the conference center by bus takes about 15 minutes and you could take the No. 4 north bus
The No. 4 north bus
And we are running special buses during the the conference from that station and these buses will operate on the Saturday diagram on the bus timetable
So make sure to read the right and correct bus timetable
And just another thing that I forgot to mention my registration fee will be payed by the company and in that case how should I note on the registration form
Oh you may just on the registration form you may just note that your company will pay and your company will either pay through its bank or through check
Through check
in the case could any member of our company participate in the conference
yes of course for each member of the company your company would have to pay a registration fee
Thank you and are you going to give us any abstract or any compilation of the papers
Beforehand
Yes the conference proceedings will be published before the conference and they will be available in the lobby of the conference center abstracts will not be published but the entire of conference proceedings will be
is that free of charge or do we have to pay for that
the conference proceedings will be free of charge
I heard that your Secretariat is going to hold the conference about interpreting telephony
Would you mind sending me some information
Oh that'll be fine
please give me your name and address
Yes my address is 3 - chome Furuichi Jyoto ward Osaka city
My name is Takeshi Tanaka
Yes actually the company I work for is engaged in the similar sort of a research and that 's why I 'd like to take part in this conference but the topics of this conference are going to be very technical
the main topics will be very technical however we are trying to have a few general lectures it 's for the people who are n't fluent in all of the different topics
if I 'm going to take part what procedures should I follow
O.K. we'll send you a registration and a reply form
The reply form is only necessary if you choose to be a speaker
please fill out the registration form and enclose a 100 dollar registration fee and include all of the names of the people in your company who will be attending and a 100 dollar fee for each person
O.K. then I only have to fill out in the registration form and send it to you together with the registration fee is that right
yes that 's correct
I see and since our company is a research company about this area we 'd like to talk with the people from other companies in this field
Are you going to provide us with many opportunities
yes there are guided tour the first night August 5th beginning at 5 p.m. and it'll be in Kyoto it'll go to places like Kinkaku temple Heian shrine and Nijyo castle
that is one opportunity to speak with other people
Also we 're having a reception shortly after this which will give you the chance to speak to the lecturers and the other audience participants
Well not on a general basis but are you going to provide maybe business meetings
no there are no business meetings scheduled
However you 're free to meet in the evenings after the lectures with anyone you choose
O.K. I guess if I am going to take part I guess I have to stay somewhere
Are there any hotels near the conference hall
Yes there are 3 hotels in the area there is Kyoto Hotel Kyoto Prince Hotel and Kyoto Royal Hotel
We'll send you information with the registration form as to the prices and the telephone numbers to make reservations
Does that mean are you going to make the hotel reservation for me
Oh no the hotel reservation shall need to be need to handle yourself
Well I guess these 3 hotels are relatively closer to the conference hall but is any 1 of these hotels going to accommodate more participants of this conference than the other 2
yes we believe that the Kyoto Prince Hotel will house most of our participants
it 's also the most reasonable price of the 3
another question about the speakers at this conference are they mostly from universities
we do n't have that information as of yet we have n't decided who will be speakers
Well is n't it possible for me to know that you are going to have speakers from the private corporations not just all the university professors
Oh yes we 're examining summaries from all different aspects of the business community and the educational community
Also some private research foundations private research firms will be aiding us in setting up the lectures
Yes and if you have any more questions please feel free to call again
ATR information services
Well I do a research work on linguistics at the university and the other day you kindly sent me the information
about this first international conference of interpreting telephony and I 'm greatly interested in that and I 'd like to obtain some more information
What kind of information would you like
Well first of all
I think I 'd like to take part as a speaker
Are you going to require any qualifications for speaker
no all you have to do is submit a copy of 200 word summary of what your speech is going to be about and then we will give you notification of acceptance on November the 30th
Well I have what you call a reply form here with me
so is it this reply form that I have to write down a 200 word summary on
Yes you fill in the reply form you write down your summary and send it together with the registration form and your registration fee to us
200 words are given in English
You can write it in Japanese as well either one
Well look at the topics of interest in the handouts and it seems that there 're quite diversions in nature but are you going to have more speakers from the linguistic field than any other
I should think so
We have n't yet decided on who will speak but we are hoping that most of the speakers will be linguistic specialists
I see by the way have you had many applications from overseas speakers
all together we 've had about 50 applications and 20 have been from overseas
Well I guess I have to cause you a trouble I just want to know
if a Professor Ricks of American University located in Washington D.C. America has already applied as a speaker
I do n't have that information at the moment
I think if you call back next week you could find that out
At the moment we have n't compiled lists
I see then can I make a call again next week and obtain that information if you do n't mind
Yes of course no problem
O.K. then as far as I 'm concerned I think I 'm going to send a 200 word summary together with the registration form and the registration fee tomorrow
O.K. fine
And another question you kindly sent me the map about Kyoto city and I 'm not very familiar with the geography of Kyoto but can a very unfamiliar person take subway and get the conference hall without fail
from Kyoto Station to the conference hall you just get on the subway and it takes about 10 minutes it 's very convenient and very quick
how long does it take if I 'm going to use the subway until I reach the conference hall
Conference hall
about 15 minutes all together 10 minutes by subway and 5 minutes walking
Well in that case I suppose getting on subway is faster than taking a cab
it depends on the time of day but it 's about the same time it takes about the same time
and the next question is about the hotel
is the Secretariat going to introduce the travel agency for hotel reservation
we can send you details of hotels that we recommend but it 's up to you to book rooms
I 'm afraid we ca n't do with that personally
Well thank you very much for helping me and yeah I guess another thing I 'd like to request if you do n't mind
Hum go ahead
Well about the students who take my class I guess
there are several who 'd like to participate along with me
in this conference and I think I want to distribute the registration forms if they are interested
I'll send you
how many sheets would you like about
Well if you do n't mind I 'd like to get 10 copies is that all right
Do we have your address
I think I 've already given you my name and address at the last time
my name is Sakamoto at the Yamanaka University
I'll see it straight away then
I appreciate it very much
Well thank you very much for sending a lot of information
about this information I 'd like to know a little bit more
Yes I think I 'd like to make a reservation and I 'd like to know a little bit more about the proceedings
On the registration form please fill it out and include the name of each person who will be attending the lectures and their dates of each person 's dates of attendance plus the 100 dollar registration fee for each person
Yes about that payment I 'd like to know because the registration is going to be made under the company name and we have to hit the budget out by sending the bill to our accounting department
So I 'm wondering if it'll be possible for you to send the bill
no we do n't bill for this
Please mail the payment and we'll send you the receipt
I guess it ca n't be helped
well we are not really sure how many people are going to attend from our company but do you also accept on the spot registration at the conference hall
yes we do but that is limited by the number of people who are already attending
So if it happens that the lecture hall is full for that particular day then you wo n't be allowed to attend
And I just have 1 set of the registration form so for multitude of applications multiple of applications can we just take photocopies from this
yes you can take photocopies or you can just all include them all on that piece of paper within the attach sheet of additional names
do we have to write the names of the sections and departments that they belong to aside from the names
Oh no just names and the dates of attendance will be fine
I have a couple of more questions
O.K. please go ahead
to which sort of people have you asked to be presenting the speeches as the speakers
most of our speakers will be linguistic experts and current interpreters also research firms of interpreting telephony
also for our reference can we obtain the list of the participants I mean audience
Oh no there will be no reference cat. of the audience participants for public use
I 'm actually not very familiar about the geography in Kyoto
should I take private railway or J.N.R. which is faster
it depends on where you 're coming from
If you 're coming from Osaka area one of the private railways would be faster because they come closer to the lecture hall
However if you 're coming from an area around the Lake Biwa then you should come by J.N.R. because it is a direct route
about the sightseeing trip are the speakers also going to take part in this tour
a few of them may however they are not required to
And another thing is that I think I 'd like to see more of Kyoto after conference is over and is there office of a travel agency around the receptionist desk
yes there is a JAL travel service right in the conference hall
Also if you stay in the hotel the Kyoto Hotel they have a travel service available also
to which day are you going to accept this application what is the deadline
for audience participation the deadline is on August 1st 1987
However if the all the positions are filled before then then you will be unable to attend
if we are running short of time for this application can we just send the contents of the registration form by facsimile to your Secretariat office
O.K. then in that case for a caution sake can you just tell me the facsimile number of your office
Yes it 's 06 - 211 - 5143
Yes 06 - 211 - 5143 right
I 'm going to send the registration form immediately and thank you very much for your help
If you have any more questions please feel free to call again
yes I have the information about participation as well as the registration form with me
if I 'd like to take part I fill out in this form and then send it to you together with the registration fee 100 dollars is that all
do you intend to participate as a speaker or as the member of the audience
as audience
As audience
Yes well then you fill in the registration form and send the registration fee which has to be in by the 30th of July 1986
and about the hotel
you enclosed the Kyoto Hotel the Kyoto Prince Hotel and Kyoto Royal Hotel
as recommendable hotels
in your information I wonder if I would have to make the reservation for a hotel
I 'm afraid you would
we do n't deal with these matters
I want to take the opportunity of being in Kyoto to see more of Kyoto
and the information about the sightseeing tour is also included in the information
Is the Secretariat going to take care of this
Yes there 's no extra charge for the sightseeing tour it 's included in the registration fee and everything is organized by us
I appreciate it
Yes and another thing about the hall
I understand that the conference is going to take place in the Kyoto international conference hall and I understand it 's situated very inconveniently transportationwise
Would you please tell me how to get there
if you are coming from Kyoto Station you can take the subway up to Kitaooji and then it 's about 5 to 10 minutes walk from the subway station
is that right
If I 'm going to take a taxi from Kyoto Station do you think it 's going to be very costly
it should cost about 1000 yen
Oh I guess that is quite reasonable
I guess I can take taxi too
That 's very quick
It takes about 15 minutes all together
I see and then an another question about the conference itself
the names of people such as Dr. Kurematsu are listed as members of the organizing committee
Are these members also be the speakers for the conference
they may give very short speeches but not to do with the linguistics just introductory speech
Oh I guess then they make sort of an opening or welcoming speech at the outset of the conference I guess
Yes we have an opening speech at 11:15 on August the 5th
also since this is international conference I guess
the participants can get the maybe abstract of this papers
I 'm afraid that will not be possible
Are n't you not provide any sort of a summary collection or
We have a summary which will be in a program
You'll receive the program on arrival at the conference
I guess I 've already asked the all I wanted to
I heard there 's going to be the First International Conference of Interpreting Telephony in August
Could you tell me the dates when it is going to take place
Wait a minute
it will start August 5 of 1987
and how long will that be going until
from August 5 to August 8
fee to participate in the conference is 100 U.S. dollars
100 dollar is right
And could you tell me by what date does that have to be submitted
Papers
No no no not the papers but the registration fee
When is the date when I have to pay that fee
What is that
please submit by 20 September 20th
September 20th of when
This year
wait a second
September 20 of 1986
dear
Well it is now June 1987 is n't it
I would like to participate in the conference very much
I did not get the information on the conference until February of this year
could you make an exception if I paid immediately
Would you be able to register me in this conference
Because I 'd like to attend very much
I know that I am too late
But could you ask and see if there is any way I could possibly attend and pay the fee
O.K. if you will submit immediately
we will accept
And when I pay this fee who do I have to pay it to and how should I pay
to who
Yes I mean to who should I pay the money to and how shall I pay
Shall I pay by credit card or should I send you a banker 's check or whatever
the person in charge is Mr. Ueda
So would you please pay money to the bank account of Sumitomo Bank
to Mr. Ueda
could you give me more spe I mean Sumitomo Bank do I have to pay into account number I mean would you give me more specific information
account number
the account number is 092613
13
And this is to Sumitomo Bank
Correct
would I be able to pay through a VISA card
Will that be all right
VISA card
Sure you could
All right
Then I will pay through my VISA card
Through the conference are there any special airfares that I could possibly get from United States to attend the conference
Are you handling that at all
I noticed you are handling hotel reservations but are you handling any airline reservations as well
Airline
Hai 
I mean yes
excuse me we have no information about the airlines
So I have to get to Japan by myself
wait
if tell me when you will come to Japan
we will reserve on behalf of you
So if I tell you the dates when I plan to come to Japan you could make reservation for me on airplane
That 's right
could you
Now in order to get to Kyoto there is no direct flight from America as I understand to Osaka
I think I probably have to go to Tokyo
And then I have to ride the Bullet train from Tokyo
pardon
So what I mean is that if I give you the dates
when I have to go to Japan you can make the airline reservations for me
But when I get to Japan I do n't think there are any direct flights to Osaka from New York
which is where I am coming from
So if I have to go to Tokyo
and I think I have to ride a Bullet train
Can you also take care of that reservation for me also
O.K. wait a moment
we will make the reservation another ticket for airplane from Tokyo to Osaka
So I can fly from New York to Tokyo then fly from Tokyo to Osaka
Well let me give you the dates then
I would like to leave New York
O.K. on August 1st
August 1st
This is from New York
And so if you can make a reservation for me from New York on August 1st
I would also like to return to America on August let see August 12th
12th
August 12th
So this period would be I want to leave New York on August 1st
and I want to come back to New York on August 12th
We will surely reserve for you
And at the same time could you also place a hotel reservation for me also
Well sure
O.K. let see I 'm not quite sure there is the time difference between America and Japan
if I leave New York let me see I 'm leaving New York on August 1st so there is the day changes I remember so
I arrive in Japan on August 2nd
Is that true
I 'm not quite sure
Could you help me
Yeah it 's correct
So after I arrive in Osaka let 's see that would be on August 2nd I would like to have a hotel reservation in Kyoto for August 2nd through let me see August 12th
And I 'd also like to make this reservation for 2 people
2 people
I will be coming with my wife
So I 'd like 2 plane tickets
Also would like to reserve a double room at a hotel
A double suite
Suite
and how shall I pay for all this
I do have a credit card
Should I just I mean I know that I have to pay the registration fee
But do I have to pay to the same person or you could charge me if you want to I mean you could charge to my VISA account number
If you want to I could give you my VISA number
Well would you please tell me the number of your VISA card
Yes my VISA card is with Citibank
Yes my VISA card is under Citibank
Citibank
So Citibank and the number is
320
dash
45
2323
320 - 45 -
And the name is
Joel Basset
J - O - E - L
And my family name is B - A - S - S
B - A - S - S
E - T - T
V - A
B
B as in BOY
boy
B - A - S - S - E - T - T
All right let me see I do n't think there is anything else
airline reservations are completed and hotel reservations are completed
And paid the registration fee
And also you will charge me for the airline tickets and hotel reservations
Well I think that 's all for today then
I really appreciate your help O.K.
I am going to attend to the conference in August
I 'm now in Tokyo
And I 'd like to confirm a few things
could you confirm me which date the conference is going to take place
it will be held from August 5th to August 8th of this year 1987
August 5th
I 'm going to have some trouble
I am not able to be up there on time
I 've already paid the fees and everything but could you tell me I 've already paid those 100 dollars but since I can not attend from the 5th if the fee is the same or is it possible to get kind of refund or something like that
Wait a moment
I 'm sorry but the registration fee is 100 dollar
But is there any shuttle bus
Is there any shuttle bus directly going from the airport to the conference hall
Shuttle bus
from
From the airport
Airport to
Osaka Airport to the conference hall
we'll prepare the bus from airport to conference hall
it 's all right
I do not understand
Is there a bus directly from airport to conference hall
O.K. what about the timetable
Do they run quite often
it will start Osaka Airport every 10 minutes
O.K. very nice then
then I have n't done my hotel reservation yet
Is it possible to have it done through you
On a
Yes we are pleased to reserve for you
O.K. would you be able to advise me any hotel
We 'd like to be in the center of Kyoto
So is there any hotel you could advise me
would you like to stay in a hotel center of the Kyoto
Hotel Kyoto is right center of the Kyoto City
So then I 'd like to confirm a room a double room in this hotel
Could you please tell me about the price
I would stay there on the 7th and 8th of August
That 's 2 nights
7th and 8th
the price ranges from 13000 yen to 60000 yen
Well just do it well do it you know the best
Just could you please then well reserve a room a twin room for us on the 7th and 8th of August
Is it O.K.
wait a moment
We will surely reserve on 7th and 8th for twin rooms
O.K. are you sure it 's going to be O.K.
I mean is it O.K. or do I have to confirm it
well I 'm not sure whether the room is available for you
So would you please call to us later
When about when will it be good to ring
when shall I ring back
would you please call back tomorrow
And well shall I speak tomorrow but
What about the 
Well could you
I am now staying in Tokyo just for my business
So do you think it would possible to have the reservation papers sent to my hotel in here
Do you think it would be possible to have the reservation papers the hotel reservation papers sent to my hotel in Tokyo
reservation papers
Yes confirmations you know
To your hotel in Tokyo
Yes it 's possible
So I shall ring you back tomorrow and give you the exact address
But I have some well other information I 'd like to ask you
That is
First I 'm going to Kyoto and I really would like to you know have a look around
would it be possible to get some prospects on Kyoto
Would it be possible for you to send some to me
some 
Prospects
We will send you the confirmation and prospects about Kyoto to your hotel in Tokyo
Is there any tours
Tours
Taking part to the conference
we have some plans for tour
but if you 'd like to participate to the tour it is necessary to have some reservation
but which day is 
Is that every day taking place
Those kind of tours
We are plan to have the tour if the enough amount of people gathers
So we cannot answer
it 's every day or not
Otherwise do you know about how long the conference will take place
I mean at what time does it start and at what time does it end in the afternoon
It will be held from 10 o'clock in the morning till 3 o'clock in the afternoon
Then well there 's time left to have a look around from 3 o'clock
Otherwise back to the flight information
I shall be leaving on the 9th of August
But once back at the hotel do you think it possible to have my flight reservation checked
Flight reservation
Checked
Once at the hotel
To check my flight information flight reservation to confirm it
from from where
France well from Osaka back to France
Osaka back to France
Once at the hotel is it possible to check the flight reservation
if you will tell us the date you fly to France
it 's O.K
So I shall do it then
Well but since I 'm leaving on the 9th of August would those shuttle bus still running between Kyoto and the airport
Yes O.K
So thank you
Well I think that 's all for today
yes I 'd like some information on the First International Conference of Interpreting Telephony
Well I 've already registered and everything
What I 'd like to ask is more specific information on the topics that are going to be discussed in the conference
are you familiar with this
Go ahead please
well I noticed here is that you are working on translation and translation aids and also computer models for the analysis and generation of language both spoken and written
is this to create a computer program that automatically translate from one language into another
do you happen to know if there will be any people involved with this from any of the universities for instance will there be any of the linguistics professors from say Osaka University or Tokyo University who will be involved with this conference
Yes many people attends the conference
could you tell me exactly when is the conference time I mean what time in the morning and until what time in the evening does this run in general
From 9 o'clock in the morning
till 4 o'clock in the evening
now during this time I imagine there will be many things going on during this whole conference time will there be any discussion groups for the specific topics
You know you have many topics listed here like phonology morphology and syntax
Will there be individual discussion groups on each of these areas going on at the same time
So they will be going on at the same time right
Yeah but what I 'd like to know is like for instance if I 'm involved in one conference
and there is another conference going on another topic that I 'd like to be in on
Is there time after the conference to get together with these professors or these experts so that I could talk with them outside of the conference
let me back up and let me give you little information myself
I understand that you are also involved with the interpretation between spoken languages is this only between English and Japanese or are there other languages involved in this interpretation
principally it 's between English and Japanese
Only
well the reason I 'm asking is I 'm interested specifically in the translation of certain Japanese dialects for instance like the Kawachi-ben
or the Osaka dialect
In this translation they present certain problems of course in translation by computer
I 'd like to know are there going to be any other experts in these areas who will be involved with the conference
do you mean the experts of dialect translation
Yes yes only specific Japanese dialects you know
Will there be experts in these areas involved
Yes many experts are involved in
the conference
this conference
If for instance there is maybe there is an area I have interest in that you know is not discussed or maybe the experts wo n't be in the conference is it possible to get introduction or will there be a person who I can get introductions from that I mean could introduce me to other people that I could talk to perhaps outside of the conference or is there anyone who could give me any information on these people
if you tell us about what would you like to do
we will prepare
we would like to introduce someone to you or other things
Well maybe this is a little bit outside of the conference let 's see I am interested in spoken language and I am also interested in what is called the sign language you know
sign language for the people who cannot hear
And although it is not listed in the information sent to me
it is a topic that I am very very interested in
and I think this could be related somehow to translation problems and if there are no experts in these areas at the conference
I was wondering if I could be introduced to some people so that outside of the conference hours
maybe I could visit some people either in Tokyo University or Osaka University so I could discuss these
Would there be some way to get in contact with those experts in those areas
So would you like to contact with some of these
I 'd like to find out if they are going to be in the conference
And if they are not in the conference
if I could be introduced to them or someone who could give me some information
and get in contact with these people
there is no plan to have such a conference
on this area
But we are very pleased to introduce some to you
O.K. I really appreciate you are trying this
I also noticed well I know that it 's too late to submit papers because the deadline was last September
of last year
I 'm afraid but deadline is September last year
but as I noticed this is the 1st international conference right
And perhaps next year I suppose there is going to be a 2nd international conference
Is this kind of conference will continue
Well see the reason I 'm asking is this conference this year will be in August
and if there is going to be another conference next year that means that the possible deadline I guess would be September of this year
Yes you are quite right
if I want to submit a paper then well let me say the list of topics for submitting papers I imagine is the same
Perhaps is there anyone I could talk to for including a paper for next year 's conference that might perhaps be either on 1 dialect like I said before like Kawachi dialect or Osaka dialect and or perhaps some sort of sign language topic
Would it be possible I mean these topics are not listed on this year 's conference
but perhaps could they be included in next year 's conference
if there will be many requests at this conference
for the topics of dialects
or sign language we would like to discuss about these areas next year
Mr. Kurematu is the chairman
So would you please tell him
about your plan
And do you happen to know any other details of the planned conference for next year
I mean when by what date does a paper have to be submitted and where will it be held will it be held in Japan or will it be held in some other part of the world
And Could you just give me a little more information perhaps
About details we have not determined yet
So immediately after we determined we 'd like to tell you about it
So would you please tell me your so-called address or telephone number
sure sure sure
my name
is Govert Bassett G - O - V - E - R - T
G - O - B E - R
V V V as in very
Very
E - R - T
Govert Bassett
B as in boy
A - S - S - E - T - T
I am with the University of Columbia
Columbia
in New York
this is New York City N.Y
And please send on any information to PO BOX
607
PO BOX 607
New York N.Y
11
wait back up 100
100
16
10016 United States
And my telephone number
area code 106
106
365
0621
And my line number is this is the bill I am in my personal office number is
number 106
Mr. Govert Basset
University of Columbia
And post box is 607
New York
And 10016 United States
And telephone number 056 - 365 - 0620
And your extension
number is 106
And as soon as you get any information on next year 's conference
please send it immediately
We will surely send you immediately
by the way I know that many things are not decided on the conference
is the conference still going to be held in Japan
I mean do you at least know which country it will be held in
For the next year
For next year
I think it will be held in Japan
Well I think that 's about all for today
If you could tell transfer to Mr. Kurematu that I will be getting in contact with him about this possible research topics for the next year 's conference if you could relay that information to him I will be very appreciative
pardon me
I mean what I 'd like to do is could you give a message to Mr. Kurematsu
that I will be getting in contact with him this August when I attend the conference and I will tell him that I would like talk about next year 's topics
And I thank you very much for your cooperation
I am going to well take part to the conference
on the on the
Eto - telephony interpreting
And I would like to could you tell me is it really starting on the 5th of August
it starts on August 5th
I 've already registered so everything is O.K
But would you know about how many people are going to take part to the conference
By now
20 people are planning to participate
20 only
20
Well I 've got in fact a friend I mean a German friend
I think he would take part to the conference
But could you check these for me please
Pardon
I 've got a German friend and I think he would take part to the conference
German friend
German
From Germany
Yes from Germany
But are you able to check whether he is going to take part to the conference or not
Are you able to check whether he is going to take part to the conference or not
people from German
My friend
if I give you his name
are you able to check for me
Yes it 's O.K
So his name is Helmut Schmitt
Do I spell it for you
Helmut Schmitt
Yes that 's the Haitch - E - L - M - U - T
H - E - L - M - U - T
Then Schmitt S - C - H - M - I - T - T
S - C - H - M - I - T - T
So he is going to take part to the conference
Is he going to take part to the conference
It 's O.K
do you know well is it true international this conference
well where is the people going to come from
From which country you early know that
many peoples are from United States
France Germany
England and South Korea
O.K. well you know well I 'm French but I do n't speak such good English
Do you know if there will be an interpreter to help me during the conference
from the 5th
Between French and Japanese
Well Japanese or English I mean
English
if you requested us beforehand we will prepare some interpreters for you
but do you think it 's too late then
is it still possible to ask for somebody or is it too late
It is possible
But would you please confirm your I mean how much is it going to cost I mean for 1 day for this interpreter
How much about is it
about details we would like to discuss
about the cost
but in average around 10000 yen
A day
O.K. yeah otherwise what about the conference hall
So the conference is going to take place in Kyoto is n't it
But what about this conference hall
where about in Kyoto is it going to be
I mean is it in the center of Kyoto or where about it
it is placed at the center of Kyoto
well I am going to be in the Royal Hotel in Kyoto
is it going to be far away from the conference hall
Not so far about 2 minutes by taxi
is there going to be any bus
ready
Bus
Is there any shuttle just to go to the conference
Between Royal Hotel and 
Between Royal Hotel and the conference hall
No because it 's about 10 minutes' walk
only
What about the conference hall
Is that a very big place
I mean is that a very big building
Or is there going to be several conferences at the same time or just our conference
the building is very big
So I think there are several conferences at the same time
And what about in the building itself is there restaurant and cafe and things like that
Yes there are
Well in fact I 'm really keen on Japanese food
Do you know if there is any restaurant Japanese food restaurant in the conference hall itself
In the conference hall
Yes there are Japanese restaurant in the building
that 's very nice I think
then what about the conference itself
Do you know how it 's going to work
I mean is that specialists just doing conference and everybody listening or is that whether groups of people working together
what do you mean by work
is that one expert doing you know speech or is that everybody you know
Discussion
Yes working together
the conference will be mainly the discussion
But do you know there 's going to be different groups working on different subjects or everybody working on the same subject
Do you know that
there will be different discussions depends on the topics
do you have a list of subjects you know available
I mean subjects already you know ready
The list of subjects we are going to be discussing you know
Yes we have
is it possible to have it sent to me
well I am going to give you my address in France
May I give you my address in France
So my name is Yves Badillet
So you write it Y - V - E - S
Y - V - E - S
And then B - A - D - I - L - L - E - T
B - A - D - I - L
L - E - T
And the address
That 's in Paris
The address is the 26
26
Rue which is what you write it R - U - E
A - U - E
And Constance
C - O - N - S - T - A - N - C - E
Like you know the place you know term Constance in Suisse
C - O - N
C - O - N - S - T
S - T
A - N - C - E
M
N
N like Natalie
E-to C - O - N - S - T - A - N
C - E
Constance !
Address in Paris
So thank you very much indeed
just last thing I 'd like to ask you that 's about well you know I 'm very interested in temples and gardens
Would you be able to advise me which place I 'd better go in Kyoto
for example Katura-rikyu
or Kinkakuji-temple
and Ginkakuji-temple
But
They are very familiar
But well what about for example Katsura-rikyu
Is it possible to go there any time
Do you know if there is any opening time or
About time
Yes the opening time
O.K. 
it opens from 10 o'clock in the morning till 5 o'clock in the evening
Do you know from which time to which time the conference is going take place
it will be held from 9 o'clock till 2 o'clock in the evening
that 's very nice
Then just time enough to go to there after work
friend of mine has told me about temple called Sanzen-in
Have you heard of that
Do you know whereabouts is it
Sanzen-in
I know Sanzen-in very well
it 's placed in Ohara
and scenery is very beautiful
And I 'm sure you will be very relaxed
But do you know how to get there
is it easy to get there I mean I do n't speak any Japanese so do you think it 's easy to get there
I think it 's very easy because you just get on the bus bound to Sanzen-in
Well I should take time to go over there then
Well thank you very very nice indeed
I 'm sorry you know taking so long but thank you very much indeed
And I noticed that there are going to be some sightseeing tours
Yes is that correct
Well I noticed that the tour program seems for me to be pretty limited because I have a lot of interest in seeing a lot of other things in Kyoto
and also Nara
Is it possible you know I do n't know too much about the area and I do n't know how to get around
will it be possible for me to give me some information on how to see some of the other places in Kyoto how to get to Nara or you know
will there be information available or will there be those services available
we do n't have such services for personal interests
But I myself is from Nara
So I know Nara area very much
So if you tell me about it I 'd like to introduce you to Nara
perfect !
well the reason I ask is I mean if it 's possible the conference starts on August 5th
And what I 'm thinking of is maybe if I can come before the conference
maybe a week before you know then I will have time to you know visit some places in Nara
if you are from Nara that 's correct
And do you think you have a little bit of free time before the conference
maybe I can have free time
Well there are some places I 'm thinking of
I really do n't know Nara at all
I 'm thinking my places like maybe Todaiji-temple Yakushiji-temple Yadadera-temple and also I 'm thinking of another place called Yoshino
I 'd like to see these places if possible
And if you do have free time would it be I mean would it be imposing on you at all
Would it be would I be imposing on you at all as far as your time is concerned
Would you be able to help me I mean accompany me if I go to these places
Yeah I will be pleased to accompany with you
that 's wonderful
And also there is another thing I 'm thinking of I really do n't want to I mean I do n't want to stay in a hotel
And what I 'd like to do possibly is during the conference time I would like to possibly I have already made reservations with a hotel
what I 'd like to do I think is I think I 'd like to cancel these reservations
and I 'd like to switch to something a little more Japanese-style like maybe a ryokan or something like that
would this be possible
now which would it be better to stay if I wanted a good ryokan would it be better to stay either in Kyoto-ryokan or would it be better to stay in Nara-ryokan
I mean which is more famous which has better service and that sort of
Yes I think ryokan in Kyoto is better
And if I am going to be staying in a Kyoto-ryokan how long will it take to take a day trips to Nara
Or will that take much time
Well if I 'm stopping if I stay in a Kyoto-ryokan
how long will it how long will it take to get from Kyoto to Nara
About 1 hour by train
Well let me do this then
if I want to stay in a ryokan would you be able to place reservations for me
Would you if I want to O.K
What I 'd like to do now is I like to cancel my reservations with a hotel
and I would like you to make a reservation for me at a very nice ryokan
I would like to get in a very good ryokan you know one has really top service and I do n't care about price at all I mean if it 's really expensive
that is O.K
We will surely reserve
a top ryokan for you
there is one I heard in particular
the name is called the Sumiya
And are you familiar with the place at all
Sumiya
Yes I know very well
well then if possible I 'd like to get a reservation there
Let me give you the dates
I would like to come let 's see July 25th
25th
So it will be from July 25th through let 's see August 5th
Then from July 25th to August 5th I 'd like to stay at the Sumiya
August 6th
5th
Then from August 5th
to August 10th I 'd like to switch to let 's see I 'd like to switch to either well less a little expensive place
Perhaps I think it is called minshuku or you know something it 's still Japanese-style but less expensive
And could you tell me when you stop at a ryokan what kind of food do they usually serve
are you very familiar with this
maybe the foods are Japanese foods
and particularly sasimi
raw fish
or other fishes
I heard of a certain phrase I think it 's called Kyo-ryori or Kaiseki I do n't know what these terms mean
could you explain that to me I mean what how they 're different and what do they look like and
Different from
Well see I do n't I heard these name
like they are very famous Kyo-ryori
and Kaiseki
I do n't understand what they are
could you just give me a small explanation
How they are different and so on
[Um]?]
Kyo-ryori or Kaiseki is the dishes of the fish
and fruits
is it cooked fish or raw fish
Cooked fish
and and fruits
and vegetables of the season
And this is for Kyo-ryori right
or Kaiseki
which one is it
you were talking about Kyo-ryori right
it 's about Kyo-ryori
and how about Kaiseki
Well how is that different
Is that the same
Kaiseki really is centered on vegetables
that sounds very delicious
Well that sounds very good
getting back to Nara to just Nara bit I 'm sure that if you have free time you said you would accompany
Now this will be very expensive
If you do not have what I 'm now thinking of is in cases like these
if there is a personal guide usually you pay them some amount
if you do n't mind I would like to hire you or perhaps some other person as a personal guide
for 1 week
And if I do hire you or another person about how much would it cost 1 day
I mean I would pay all expenses plus salary of course
How much would this run about a day do you think for just the salary
Hi
I will be able to accompany you for a week
and it 's my pleasure to go around Nara area with foreigners
So do n't mind about the salaries
well I ca n't do that because I mean this would involve a lot of your time
I really insist that I must pay now usually I 've been to Europe and been to other places and in these cases usually I pay about 400 U.S. dollars a day for these services
And I would be very willing to pay this amount to you I mean really you know you are doing a great service so I would really like to pay you about 400 U.S. dollars a day if you accompany me
So I really ask please I do n't want you to do this for free
I really want to this on a pay basis
O.K. If you insist I will receive but I want to just receive your heart
I understand I mean I 'm very grateful
for your doing this but because I am putting you in this position
I mean if it was only for 1 day I mean we could do this for free perhaps I mean just from your heart
but because I do want an extended you know a tour I really think it 's very necessary for me to pay you because this involves a lot of effort on your part
So I really feel that I do owe you you know salary in that case
and also continuing here well what if we do go to Nara how many places do you think we can cover in a week
I 'd like to do this quite leisurely if possible I do n't want to do many many things you know in 1 day
I want to do this leisurely
And at a nice pace that I can enjoy it
And a little bit slow sort of very natural sort of way
And how is this to you
if you go to Yoshino
area
you can enjoy the beautiful natural scenery
I understand I 've done a little research on the Yoshino I 'm very interested in Japanese history
I understand there is a kind of there is a special kind of sushi there I think the name is Kakenoha -
sushi
Kakeno-ha-suhi
Kakinoha
Kakeno-ha-sushi
Kakeno-ha-zushi
I think it 's the name
Do you know this kind of sushi
Takenoha-zushi or
Take
Ka-ke
Kakeno-ha
Kakenoha
Hai. 
I think that 's the pronunciation
It 's a kind of tree you see
Kake
Kake the Kake-tree
And then you have the leaf you know Kakeno-ha
And evidently from what I 've read as you take the sushi
and you wrap it in this kake-leaf
And this is evidently this is the specialty of Yoshino area
Are you familiar with this
Yes I am very familiar with it
and evidently this is the famous this sushi is only in Yoshino
not only Yoshino area also there are many shops in Nara
But very famous shops are centered on Yoshino area
So
There is also 1 other thing I would like to know
And this is this is really apologize because this does not have does not have much to do with the conference
But since we are talking about Nara
There is a place near Yoshino that I have heard about from my friends who have done some hiking
in that area you know going into the mountains
It is very close to Yoshino
I think the name is Omine-zan
and do you happen to know anything about this area at all
Yes I know
Well the reason I ask is I know that this is imposing on you quite a bit is there someone you could introduce me to or some organization you could get in contact with I think what I 'd like to do is I would if I have time either before the conference or after the conference is take maybe 2 or 3 days and do a little bit of hiking around the Ohmine area
and the thing is I do n't know where to get information or maps or anything
is there any organization you could get me in contact with or could you provide me with the information
about the
About hiking you know
About you know maps about where you know camping sites and things like that
you may find any site for camps at the maps
And also at the top of the mountain there is a wide camp area
is this on the top of the Ohmine
is that the name of the mountain
Is that the name of the mountain Ohmine
And on top of the mountain Ohmine there is a large camp place
I also understand that there is a temple on top of Ohmine
Yes that is the top of the mountain where camp site is located
And there is also the temple
on the top of the mountain
would it be possible if I do climb Ohmine would it be possible to stay in the temple for 1 night 
is this possible
I 'm afraid you cannot stay in the temple
well that 's I could stay at the camping place
if I do intend to climb mountain Ohmine how far is Ohmine from Yoshino
I mean is it very difficult to get
I mean where do I start and all that I mean and how far will it take how much will take you know as far as time in order to get to Ohmine
Do you happen to know that
From Yoshino to Ohmine
Well let 's see from Kyoto if I 'm going by train to Nara
and then I do n't know
how do I get there could you please explain it a little bit in detail
if you contact with me
I 'd like to bring you at the bottom of Ohmine mountain
by my car
that will be
You are very very very nice
I really appreciate your help
well if you can do that I really appreciate that
Well getting back to this personal guided tour I was talking about
I 'd also well I do n't know I think this might be a very very sensitive point and I do n't mean to impose on you at all
but if you do have maybe a night or 2 free what I 'd like to do is I 'd like to see a little bit of the night life
in Kyoto because the conference is in Kyoto and after the conference is over well you know after it is over for the day
I 'd like to be able just to go perhaps just a little bit of drinking because I 've heard many many many wonderful things about the night life
in Kyoto
And how much would it cost to go to a nice place and you know enjoy a little bit of Kyoto night life
the cost
Well yeah a kind of the cost but if you could just give me a roundabout figure
about 10000 yen
you will be able to
to go
to go 1 night
what
to many places
I 'm not really
Let me back up and let me explain what I 'd really like to do
I want to experience a real traditional old-style Japanese sort of night life
and by this I mean perhaps either a maiko or geisha now I do n't understand how to go about arranging that sort of things
But if it 's possible you know timewise and moneywise I would like to do this
do you know how much would that be
if I would like to you know meet with a geisha how much would that be do you know
Could you give me a roundabout figure
First Hello
First it is necessary to reserve beforehand
and I think it will take 100000 yen for 1 night
100000 is this right
Now I 'm thinking of maybe the Pontocho area or the Gion area
Would this be more expensive
Pontocho and Gion
I mean which is better and which you know I mean if if I go to these areas either the Pontocho area or the Gion area about would it be still the same price
I think Gion is more expensive
And if is getting well what I 'd like to know is what is the cost just for the drinking place and what is the cost just for either the Geisha or the Maiko
could you give me a little separate cost on those I mean altogether it would cost 100000 right
And how much will it cost separately I mean how much do I have to pay the place where we drink and how much do I have to pay the you know the Geisha
It will take 30000 yen for drinking
and 70 to 100 for Geisha
And how long I mean a Geisha has a time limit
is this correct
well as I understand Geisha have a time limit right I mean even if I pay some amount and it is not for a lot of extended period of time it 's maybe 3 or 4 hours however
And as I understand to get an introduction either to a place in Gion or to get an introduction to a Geisha it is very difficult for a person for the first time
is getting an introduction a problem for you
I mean do you have good contacts or do you need to contact somebody in order to do this
I have a friends who have some contact
That 's very good
So please tell me about it I will contact with my friends
Well let 's make a tentative date well let 's see I 'm coming on July the 25th that 's right
So why do n't we do this when we should either on July 26th through 27th or 28th
You are I'll leave the date to you and you choose one of those 3 dates whichever is most convenient for you
To go to
To go to for just a little bit of drinking in Kyoto
and do you mean the Geisha
Well if it can be done yes
I would like that
July 27 is convenient for me
Well then I will ask you to help me on this
And by the way when if a Geisha is coming is this a formal event or more relaxed I mean and what kind of food is proper and what exactly we do
Do we talk or does she sing and dance
I mean could you describe a little bit to me what goes on
first you will enjoy the Kyo-ryori
and the drinking is Japanese sake
And 1 hour later the Geisha-san will come
and talk to you
now I do n't know any Japanese of course
and would translation be a problem for you
is that too much task for you
Because if it is I could get a translator you know I mean you know to do that if that 's too much trouble
Well I 'm not so good at English but I can be helpful of you
Well if you think you can do it
then I'll just leave it up to you
But if you really feel that this is you know it'll be too difficult then it 's perfectly O.K. I mean we can go ahead I go ahead and hire a translator
but you know we can talk about this later
let 's see what shall I do
I think there are many many things we are planning to do
Let me give you my address so that if any problems crop up in the planning you can contact me O.K.
Do you have a paper and a pencil
This is John
John
C
Cee
Well I mean that 's my middle initial my middle initial
C. 
So John is my first name
and C
period
Then Wroe
W - R - O - E
W
R
O
E
Wroy
No
This is Wroe
The pronunciation is ROW like in row a boat 
The pronunciation of my last name is ROW 
The spelling is W - R - O - E
The pronunciation is ROW 
And my address is 727
727
South
Stone Avenue
This is La Grange Illinois
Where
La Grange
L - A
And then capital G - R - A - N - G - E
G - R
A - N - G - E
Grange
Illinois
And this is just I - L - Period if you write me
You do n't have to write all of Illinois
I - L - Period
And the Zip code is 60525
60525
My telephone number is
Let 's see 612
612
O.K. 365
So if any problems crop up you know please feel free to you know contact me and if any of this is if you find it difficult for you to do please contact me and I can get somebody else
I mean I do n't want to make it difficult for you
And by the way could I have your name
Just
My name is Ueda
So thank you very very much
I appreciate all your help and and if all goes well I'll see you around July 25th
Good-bye !
You know about tomorrow what kind of topics are going to be you know on the conference
main topics will be same as today
But we will have free talking or Q and A time
So all the participants are free to ask questions and experts will answer to your questions
You mean experts but today only Japanese people has been speaking
What about tomorrow
Do you mean there will be some foreigners I mean some you know people from the States or you know some experts going speak too
tomorrow we will have the American experts
And what about the German experts you know when he is going to be on
Is he
Is he is there any German experts going to be on
there will be no German person
But the American can speak Germany
O.K. tomorrow do you know whether there is well what time is it going to finish and do you know whether there is any tour you know available afterwards
tour
Tour you know around Kyoto
O.K. after the conference
Yes it 's available
Yes do you know where well where they are going to take the group of people taking place
Do you know where 
Yes it 's going to go
We are planning to go to Kinkakuji-temple
Heianjingu
and Nijojo
O.K. do you know that if it is still possible to apply
Or is it too late
Well I am going to apply then
Can you take my name and so that you could do the reservation for tomorrow
So my name is David David David Tison
So David is D - A - V - I - D
And Tison is T - I - S - O - N
T - I - S - O - N
And we are going to be 2 persons
2 persons
Is that O.K.
What about the price
Could you tell me how much it is going to cost
5000 yen for 1 person
And you know is it possible to pay tomorrow
Should I pay tonight
Tomorrow will be O.K
You mean just before getting in the bus
Or when should I pay
we are going to collect
what about I 've heard of some like being able well that it should be possible to get to know Japanese family
Do you know what kind of thing it is
To visit a Japanese family
Have you heard of something like that
the plan
Well I 've heard that it is possible
in Japan to be able to go you know Japanese family and you know speak with people
Yes we are preparing the system for homestay
And how does it work
I mean how much is it and I mean what shall I do to apply to this kind of program
if you like to please apply to me right now
So I'll arrange for you
Is any day possible
And how much is it going to be
Any time will be O.K
And the cost is 1000 yen for 1 night
So I 'm going to well I mean think well that I shall tell you later then
whether I'll do it or not
Otherwise I 've been today looking for a French paper but I could n't find any
Do you know whereabouts in Kyoto I could be able to find some
French paper
French
Paper
Newspaper
In Kyoto
I did n't find any today
so do you know whereabouts I can find any one
Yes I know the place where the French paper is sold
but that paper is not the paper of the day
1 day behind
Well yeah it does n't matter but could you explain whereabouts could go to get it
it is sold at Kyoto Station of JR
so do you think if I go there by taxi I should find it easily
Kyoto Station do you think it 's O.K. to find it easily
Or is it a big station
you can find a stand at Kyoto Station
easily
Do you think people will understand me
Do you think people speak some English
I mean if I ca n't find the place
they may be able to speak English
That will be no problem
O.K. then something different I mean nothing really to do directly with the conference
But I 'd like to ask you for some advice
that is I 'm planning to stay longer in Japan I mean after the conference
And something like a week we would like to tour along Japan
Would you advise me the place where I should go
not only in Kyoto area
No I mean just have you know a good look of Japan
Japan
for example what kind of place would you like to go
Well any place just you know
First time I 'm in Japan
So any place you would think you know I should see
as you know Kyoto and Nara is very famous for sightseeing
And also Rokko mountain has a very beautiful scenery
But how long do you think it would take
Do you think a week is enough to see all that
Do you think we shall need longer
O.K. 1 week will be enough
And what about going along I mean what kind of means of transportation would you advise me
I mean I am a foreigner and do n't speak any Japanese
So what would you advise me
for example if you will like to go to the Rokko mountain
please get on the train Hankyu train to
Rokko Station
And from Rokko Station there will be the bus bound to Rokko mountain
So do you think it 's easy to understand
Yes I think it 's very easy
And also there are a lot of foreign people in Rokko area
living so you can ask these people
And what about staying there
Is there any hotels or any no Japanese-style Japanese-style hotels something like that
There is a hotel at the top of the Rokko mountain
Do you know what kind of I mean what kind of luxury hotel or is that going to be expensive or
Do you know what kind of standard is it
It 's not so expensive
It 's very ordinary hotel
And do you think is it possible to have reservations through you
So where should I go to do this reservation
Are you in the information desk or whereabouts should I go to do the reservation
Is it possible to do it by phone
Or should I go and see you directly
If you telephone me I will reserve the hotel for you
You mean by phone
By phone
So I shall ring you later to make sure
otherwise you know this conference you know I told you I am very pleased with it
I am already thinking about next year
Do you think there is a conference going to be hold next year too
Next
Going to be held
Next year
Next year too
Yes we are planning to have a conference next year too
You know because this year Japanese people have been organizing it but do you know about the next year
Is it going to be the same or is it going to you know take place somewhere else
next year also Japanese people will organize the committee
you think so it 's going to take place in Japan
Yes in Japan
You already know when and where it is going to take place
Is that already you know decided
Not yet decided about the place or the time or the date
And you know I 'd like to let me see propose a few you know topics for next year
Do you know when about I should is that possible to do it first
And then when about is that possible
When about could I do it
And do you know when about I should you know tell you about those topics
Is there a limit you know in this year that I should send you those papers
for
Is there a limit date limit
Date limit for paper
For me to send you you know those proposals
would you please ask to the I mean tell to the committee members at this meeting
at this conference
I shall do it
Thank you very much indeed and you 've been very nice
I heard this conference will be held in August
I would like to know about the outline of the conference
O.K. this is the first conference international conference of interpreting telephony
We are trying to we hear ATR are trying to develop computer that will simultaneously translate from a foreign language into a native language so for example from English to Japanese and vice versa
for international telephone calls
I am a university student myself and I 'd like to know what I need to do for participating in the conference
Do you mean you want to participate as a speaker or as a audience member
as a listener
O.K. well we have a registration form which if you write and send us your name and address I can send you the registration form
And the address to write to
Hum yes moment
I have your address at hand
Well if you write to us with your name and address we will send you all the details of the conference including the registration form
that means university student can participate in the conference
oh yes indeed
Attend the conference
Yes indeed
I think that if you mail the documents to me I'll be able to find out everything about the conference including the registration form but can I ask you several questions now
Yes please certainly
I understand the conference will be held in August next year
when will it take place exactly
It will take place from August 5th through August 8th
It begins on a Saturday 1987
And another thing the venue seems to be the Kyoto international conference hall
Is that near the station
no it 's not near the central station but it 's very accessible from there
There 's a good bus and train service
actually I 'm taking part in such a conference I 'm attending such a conference for the first time
there will be speakers and conference speakers from overseas too
I 'm not very good at English and I 'm afraid I might not understand what is being spoken by them
I understand so we will supply simultaneous translation for both Japanese and English in both Japanese and English for international audience members and for Japanese
that means the English speech will be available for us in Japanese
that is very nice
I would like to certainly have the registration form
Could you mail it to me
Certainly could I have your address please
Osaka city
Kita-ku
Umeda
Umeda hum
2 - chome
1 - 15
In the code is 591
The postal code is 591
May I have your name please
My name is Kumiko Tanaka
Kumiko Tanaka
O.K. Ms. Tanaka we'll send you the registration form and all the other material to you as soon as possible
yes I 'd like to lodge a complaint about the conference
to whom shall I speak to
I 'd like to lodge a complaint against the conference conferences taking place now
And who do I speak to to make a complaint
Would you please talk to Mr. Kurematsu
who is the chairman of this conference
O.K. could you switch me to him
I 'd like to speak to him now if possible
is he there
Yes he is speaking
Well my name is John Wroe and I was participating in the Language Acquisition Group Study Group
And I was really unhappy with the way that the whole discussion was presented
It was not obviously was not prepared very well
for one thing the topics for the discussion was not done in a logical fashion
And second one the translation was not very good at all as far as going from the English to the Japanese and back
It was just very slow and very hesitating
Is there anything you can do to get better translation for us
I mean we are continuing tomorrow and I really think we need better translators
as for the translator
I would like to send higher classes of translator tomorrow
I think 
And
Yes continue
And as for the preparation what point would you think is not prepared well
Well it was just the order in which it was done and in fact what shall I say it was actually no order to it
so that what happened was it did not follow no order it tended to go into chaos
what we need is we need to have a strict topic by topic
discussion more you know orderly system so that we can discuss all these points
in turn
As it was as it was today there really was n't any organization
and on top of that the translation was slow so we just did not cover much of anything today
And it was not productive at all
So tomorrow we will strictly choose the translator
who can do much better translation
So it may be some I mean it may be better tomorrow
Well and also there is 1 other point
we need to get the order of the topics down so we can do them in a logical fashion
And there also needs to be more time left for questions too
there was n't any time left for us to ask our questions really
It was all taken over by the discussion leaders
and there just was n't any free time left to discuss what we wanted to
And we just feel very frustrated about this
O.K. so we are discussing about your request
and I hope we will have much better organization at tomorrow 's discussion
And there is one other thing I 'd like to ask you
Are there any other interpreters who can do any other languages besides English
there are some French and some Germans and Italians at this conference
And I think it would speed things along if we had some people who could do translations from say like Italian into Japanese
is this very ponderous to go you know to try to do everything in English for some of these people
Their English is not good enough
If we had some other translators who could do these languages I think it will go much faster
I 'm sorry but it 's not possible to arrange such interpreter right now
But we are planning to arrange such interpreters of Italian or French or other languages for next year 's conference
I think that'll be a very good idea because just some I mean most of the discussions are in English but I think it will really make things go faster if you did have some direct translators not you know skip the whole English you know English just go directly from you know German into you know Japanese or whatever
It will just save a lot of time trying to go from German to English to Japanese
you know go through these 3 steps takes too much time
I think it is it'll be saving a lot more time
And then as the result have a lot more time for discussion
if you did have direct translation
Thank you for your advice
Well I think that about covers everything
You can just get the topics arranged better and if you can get better translators I think it will really make everybody a lot happier
So I 'm really gonna ask your cooperation
That 's all for today
yes I 'd like some information on the International Conference on Translation Telephony
Could you give me some information on this
Hold on please
I was wondering if you could give me some information
could you give me the dates for the conference
Just a moment please
The conference will be held from August 5th to 8th
of 1987
I think I have n't had any information sent to me I heard this through a friend
could you tell me more about it
Could you tell me how much it'll cost to enter participate in the conference
And when does this money have to be in by
You mean the date of registration
well yes I mean when do you have to have the money by what date
well no I what happened is I saw my friend 's paper
I do n't have the paper myself
so I now would like to participate in the conference
Could you send me the information please
we think you can get the detailed information from a call-for paper
So we 'd like to send you one
would you please give us your address and name
my name is Tom Sawyer
Tom Sawyer
Mr. Tom Sawyer
And I live in 12
12
33
Cherry Lane
New York State
And the address the Zip code is 100
100 you mean
100 26
10026
So could you please send me the information
Yes just a moment please
sorry to have kept you waiting
We will send you our call-for paper as soon as possible
we think you can check a detailed information from the paper
Would you refer to that
Yes I will
Also how much is the conference
how much is the cost
you mean registration fee
Registration fee is 100 U.S. dollars
And how shall I pay for this
usually I pay by my credit card or check or cash
how shall I pay for it
just a moment
you can use a bank check
check you can use check
what do you mean by bank check
You mean banker 's check
Yes banker 's check yes
So and who shall I send it to
Who shall I send that to
I mean what address shall I send it to
name of account yes
The name is First International Conference of Interpreting Telephony Secretariat
Secretariat
well I think what I do is shall I make the check out to the company or shall I make the company or make the check out to a person of the Secretariat
just a moment please
will you send the check to the Secretariat and any bank is O.K
Well I will do that then
also another thing I 'd like to know the conference is from August 5th is that right
5th to 8th
Is it possible to get reservations made through the conference so that I can stay in a place near the conference
you mean hotel
or other accommodation
I 'm so sorry but we cannot arrange any reservation for the hotel
And call-for paper has some informations about the hotel accommodations
Would you please refer to that and make reservation by yourself
So I have to do that all by myself
Well I'll go ahead and pay this get the check off to you
And that 's about all the questions I have right this moment
But you will send me the information
Well that 's all for today
ATR Interpreting Telephony Research Laboratories Company
Hello my name is Timothy Barker
I 'm inquiring about the forthcoming International Conference
on Telephone Interpreting
I wonder if you give me a few details about it
would you give me your name again
Timothy Barker
Timothy Mr. Barker
Barker
would you tell me what kind of information do you need
Well first of all could you give me the dates
of the conference
The conference will be held in August the 5th to 8th this year
Where about will it take place
The conference will be held at Kyoto International Conference Hall
Kyoto International Conference Hall
Could you tell me where is the nearest airport
The nearest airport is Osaka International Airport
Osaka International Airport
How far is that from Kyoto
It takes about 1 hour by train
1 hour by train
that 's not too far
I 'm thinking of attending the conference with a group of 10 people
I wonder what I could do about accommodation in the area
Well are there any hotels nearby where we could stay
you mean bus services and accommodation services
That 's right that 's right
10 people for 10 people yes
10 people for 10 people
Have you already registered
not yet as yet
I 'd just like to know a few details first
before I decide to do so
Have you already received your call-for paper of the conference
no no no I have n't
I heard about it from my friend
I just wanted to know well more or less you know about how to get there where to stay
And also I 'd like to know about the main issues
at the conference
what sorts of things we will be discussing
we think it 's better to send you call-for paper first
Call-for paper has detailed information about the conference that is the main themes of the conference and other things
everything
Would you like to know my address
It 's Timothy Barker name
and it 's 25
25
Scriven Grove S - C - R - I
S - C - R - I
V - E - N
Grove
G - R - O - V - E
Haxby
H - A - X - B - Y
B - Y
B - Y yes
York
England
what is Zip code
The Zip code is YO3
Y
YO3
8 NW
So first of all we will send you call-for papers as soon as possible
You can get detailed information about hotel accommodations and
transportation
Your are welcome
That will be fantastic
I wonder also if will that include the application forms for the conference too
Will they be included
The registration form is included for the call-for papers
good good
Well is there registration fee involved as well
Is there registration fee
call-for paper of course includes the registration fee that is 100 U.S. dollars for a person
for 1 person for the whole conference
or for 1 day
100 U.S. dollars for whole conference including lunch and sightseeing fee
lunch and sightseeing is included
that 's very good
Yes well I will if you could send me the application form
and the call-for form
I'll be much obliged
And when would you like to receive the application form completed form
We will send the call-for paper today you can receive it within a week
Within a week
But when must I return it to you by
yes just a moment
We would like you to send the application form by the end of the month this month
By the end of this month
that 's fine if you could send it to me as soon as possible
Yeah O.K. well I will send that as soon as I can
is there some kind of selection procedure or is everybody accepted for the conference
I wonder if you participate in the conference as a auditor listener
yes I hope yes just as an auditor
I 've no plans to to contribute anything
As an auditor everyone will be accepted
that 's fine that 's fine
Well if you could send me the application form
ATR interpreting Telephony Research Laboratory
yes I am attending the conference in August 5th
And I 'd like to know well it 's at the Kyoto International Conference Hall
The conference will be held in Kyoto International Conference Hall
I 'm a little bit confused
I 'd like to know get there from Kyoto Station
Kyoto Station
we wonder whether you have already received the call-for papers
well I 'm a little bit I read them but I 'm a little bit confused
they are not very clearly written so I just want to confirm it
What 's the best way
Is it to go by bus
Or can I take a taxi
Which way is better which way is cheaper which way is more expensive
Anyway you have the call-for paper at hand right
Yes I do
The cheapest way is to take a direct bus from Kyoto Station but it takes rather longer time
So you should take the subway first to Kita-oji Station
This is the terminal station
And from Kita-oji Station you take the bus-service
the bus North No. 4 or No. 5
And you get down the bus at bus stop Kyoto International Conference Hall
Kyoto Kaigijo-mae
are the bus announcements made in Japanese only or
I mean is it difficult to understand where the bus is stopping
I mean you know because I do n't understand any Japanese
If the bus announcements are in Japanese I might have a little trouble but 
The buses and bus terminals hold only Japanese names
And at Kita-oji Station
the terminal station
if you take No. 4 or No. 5 bus
you will surely arrive at Kokusai-kaigijo bus stop
Could you spell that name word Kokusai-kai what
Could you spell out the Japanese name in English for me
Kokusai-kaigijo means Kyoto International Conference Hall
How do you spell that
In Japanese of course
K - O
K - U
S - A - I
K - A
I
K - A - I - G - I
J - O
Hai
And M - A - E
this is Kokusai-kaigijo-mae
This is name of bus stop
this is the name that will be given on the bus right
And when they say that I get off at that place right
Well thank you very much
another thing I 'd like to know the conference is next this coming month in August
and I 'd like to know do you have an itinerary sheet for each day 's activities
How the activities is going to be done
I mean in the information package I have now
there 's nothing written for you know each day 's activities
I 'd like to know
We will distribute agenda paper at the 1st day of the conference
But we do n't have any schedule to send each participant
Well the reason I ask is how many of the topics that are listed here you know computer morphology or computer-generated language
topics I mean
How many will I be able to attend
How many topics you can attend
I 'd like to attend as many different ones as I can
But until I know the itinerary there is just no way I can know this
Will you participate in the conference alone by yourself
Well no I plan to come with about 5 colleagues of mine
5
Altogether 6 members
each day 6 session will be held
So each member of your group attend 1 of the 6 sessions you can attend every topic session
And how these topic session will be presented
will there be question and answer time or is this going to be a seminar where everybody participates
Is there going to be a speech given in each one
how is it going to be presented
first of all we will have a keynote speech
And after that the presentation of each participant will be held
And at the end of the session we will have time for question and answer including the floor audience
now the seminar groups well of course there will be a keynote speech and everything that 's all very nice
you mean panel discussion
the panel discussion will be held for each session in divided into small groups
What is going to be the limit of people who will be able to is there going to be any person I mean limit to how many people can participate in any one of the seminar groups
according to 
the room sorry the room we prepared is rather small so we ca n't have whole discussion large scale discussion
well I mean
And 
About how many people will be limited
for each session
The limitation is 100 people for each session
do you anticipate any discussion groups that are going to be popular and maybe will it be possible to apply in advance that I 'd like to participate in
before the conference you mean
Yeah yeah
we will only have an opening ceremony
of the 1 day from 11 o'clock
in the morning
And we do n't have any other schedule
What
You mean wait a minute wait a minute
my 1st question goes back to my 1st question I asked
So after the opening ceremony
then after that you are going to divide into smaller groups right
Now what I 'd like to know is that before these discussion before we break up into discussion groups if there are going to be some particular interesting topics and if many people want to attend that group discussion it will become a problem right
Because it 's limited to 100 people
Now what I was wondering is would it be possible to register for a particular topic discussion group beforehand so that perhaps me or my group would have no trouble attending that discussion group
You mean 
You were asking about session beforehand before the panel discussion for each
yeah I was talking about panel discussions
But I anticipate that some discussion groups are going to be very popular and many people will want attend them but
And so what I 'd like to do if it 's possible maybe I 'd like to know is it possible to register before the conference
before the conference you want to register
in a particular session
we think enough seats will be available so you do n't need to register beforehand
But if there is any topic you in particular listen to we will accept your reservation
I 'm not quite sure at this point
What I have to do is to talk with my colleagues and see which ones we want to go to
tell me though after the opening ceremony
are these discussion groups going to be completely open
I mean do we have to register do we have to submit any written paper that says which groups we 're going to attend
let me back up and let me explain
because usually in most conference situations after the opening ceremony you usually submit a paper
of the groups you are going to attend
You see
now I 'd like to know if this conference has the same sort of plan
At the 1st
when you registered at the receptionist desk
if you say which conference which session you want to attend to the receptionist we will reserve your seats
You do n't need to submit any written form
And there is 1 more thing I 'd like to know about 
How about lunch time
I want a break for lunch
How I mean is there a place I can eat or what
The lunch will be prepared by the Secretariat
So you can eat lunch within the hall
will there be a special place I mean is everyone going to eat together because of the many hundreds of people I anticipate there will be well very confusing
I mean is this is the lunch included with the registration fee or not is it separate
Registration fee includes lunch and sightseeing fee
Well that just about takes care of all my question for today
ATR Interpreting Telephony Research Laboratory
I found some time ago about attending the conference
And I 've since received the application form
But there were 1 or 2 things I 'm a little unclear about
in the application form
first of all I was only planning to audit the conference
but I 've noticed I have to submit a 200 summary
Now what sort of summary do you mean
I mean I have no plans to contribute anything myself
So what sort of summary are you looking for
You will participate in the conference as an audit or
Yes as an auditor yeah
as an auditor auditor yes
The auditors need not to submit the summary
another thing I was a little unclear about is the registration fee
how do I submit to you
Is it in the form of a check or what
as call-for papers says you can transfer money to bank account or banker 's check is all right
banker 's check is O.K
international draft check
would that be O.K.
International
draft check
you mean international check
international draft check is also O.K
But please transfer money to Japan account as call-for paper says
Japan account
it 's written on the call-for papers
That 's fine that 's fine
Another thing I 'd like to know about is the 
accommodation
it 's
can I arrange that through you
through the conference
Or will I have to do that separately
I 'm very so sorry but we cannot arrange any accommodation or hotels
so call-for paper has some information about accommodation
Would you please arrange by yourself
By myself
I try to contact them
which do you recommend as being quite close to the conference site
There are many hotels in Kyoto city but we think it is most convenient for you to stay at Kyoto Prince Hotel
Kyoto Prince
This is next to International Conference Hall
It 's next to it is it
I mean I can go there on foot no problem
But I noticed from the forms you sent that Kyoto Prince Hotel is it
Yes Kyoto Prince Hotel
Yeah I noticed that it 's rather above my own price bracket it is rather expensive
I am really looking for something a little less expensive
could you suggest somewhere else
we recommend you Kyoto Hotel in Kyoto City
Kyoto Hotel
The charge is 7500 yen
to 10000 yen for single room
For single
that 's for 1 night
1 night yes
And what about breakfast
is that included in that
Breakfast is not included
Not included
Fine fine
how might I get in touch with Kyoto Hotel
how might I make a reservation
The telephone number of Kyoto Hotel is
075
211
5111
075 - 211 - 5111
The address is Oike
Oike
O - I - K - E
Kawara-machi
R - A
W - A - R - A
A - L - A
W - A - L - L
w
A - R - A A - R - A
M - A - C - H - I
that 's 1 word is it
Kawaramachi yes that 's right
And Nakagyo-ku
Na-ka -
Na-Ka-Gyo-Ku
N - A
A
G - Y - O
And Kyoto-city Kyoto-shi
Kyoto-city
I think I probably write to them rather than telephone them
I imagine it would be possible to booking for about 10 people would it
10 people
Do you think would that be possible at that time of the year
we think it 's available to book 10 people
It should be O.K
1 or 2 other things I just would like to make clear
before I should send the application form
to which address do I send the application form
I noticed that you put 2 addresses down one of the conference site
and the Conference Secretariat
to which one do I submit the application
Would you please submit the application form to the Secretariat
To the Secretariat 
Yeah O.K. I'll do that
do you have any idea at this stage how many people are likely to attend the conference
right now 400 people have already registered
But we think
more than 500 people will participate in the conference
500
Do you have a limit
There is no limitation
No limitation
are they coming from mainly English-speaking countries
Or from all sort of countries
Mainly from English
English-speaking
English-speaking countries
1 / 3 of all participants are Japanese
And 2 / 3
the rest are overseas participants
mainly from the United States Canada
mainly
O.K. O.K
that 's fine 
just 1 or 2 things about the actual contents of the conference
you 've put down many many different topics
that will be discussed
will they be all discussed
Or just be a few of those
The discussion about all topics will be held
About all topics
I see I see
and will they take the form of a large meeting or will they be small groups
or what
in each day 
altogether 8 sessions will be held
divided into small groups
4 sessions in the morning and the rest in the afternoon
And how long is each session
each session lasts about 1 hour and 30 minutes
1 hour and 30 minutes
Including the question and answer time
question and answer time at the end
At the beginning what happens at the beginning
Will people be making speeches or what
just a moment you mean the session at the beginning of a session
Yes no no
I mean at the beginning of each yeah beginning of each session
Each session
You mean presentation
will it be a presentation
or speeches or something like that
first of all a few participants will deliver speeches a speech
and after that the discussion by the participants will be held
and then question and answer time
at the end of that
that 's clear enough I see
that sounds fine yeah
I do n't think I have any more questions at the moment
But yes 1 slight thing is you mentioned this Kyoto Hotel as being relatively cheap
less expensive
I wonder is that also quite a long way from the conference center
It takes about 20 minutes to go to the conference hall from Kyoto Hotel by car
by car
is there some kind of bus service from the Kyoto Hotel
If you take bus services it 's rather complicated
Because you must change buses
If you come in a 10 people group
We think it 's cheaper to take taxis
that makes sense 
are taxis quite expensive in Japan
we do n't have any exact number at hand
but less than 1500 yen
1000 500 yen for 1 car
1 car yes
to the conference site
that sounds quite reasonable
I'll probably do that
well I do n't think I have any more questions to ask you at this stage
But if I do I shall get in touch with you
And I shall send the form as soon as I can
I hope so
And look forward to hearing from you after that
I 'd like a little bit more information on the upcoming conference in August
I'll be coming with my wife
And I will be participating in the conference but looking at the abstract you sent me the information that you sent me I noticed that there will be some tour services
these services provided are they included with the conference fee
has your wife also registered or only you
No no she was I mean the thing is I will be in the conference
So I cannot
I am.
We are coming together O.K. to Japan
but she will not participate in the conference
I however
Only you
Only me
But I will not be able to go on the tour as I am going to be busy with the conference
So I was wondering if in place of me
she could go on the 
sightseeing tour fee is included to registration fee so your wife will be able to attend the sightseeing tour in place of you
Would you please give me your name and your wife 's name
My name is Tom Sawyer
Mr. Tom Sawyer yes
And her name is of course Mrs. Jane Sawyer
Mrs. Jane Sawyer
Jane Sawyer
O.K. just a moment
when did you apply for the conference
I applied about a month ago
I 've already paid the registration fee
I sent a banker 's check to the officer at the twin 21
I sent I sent a banker 's check
yes yes
I sent a banker 's check as the registration fee
and I have not got confirmation of this as yet
but I assume you have gotten it checked by now
So you applied about a month ago
We will check it and we will arrange for her
So she will surely be able to attend the tour
is this tour is this only 1 day
Just 1 day
Do you anticipate that it will be very crowded
because if it 's only 1 day the reason I 'm asking is she is kind of worrying whether you know there will be many many people and it will be difficult to participate or not
Your reservation is already accepted
so she will surely be able to attend
well is there an itinerary that'll go with that tour for the day I mean what time and where to meet
Itinerary
The detailed itinerary will be distributed only to the participants of the tour
on the day of the tour
could you tell me will the tour be starting from the conference hall where is the starting point of the tour
starting point
Just in front of the hall conference hall I mean
Well thank you for that information
There is something else I also would like to know concerning the hotels
You have a number of hotels listed in the information package sent to me
are these hotels you recommend using
We recommend the hotels and accommodations on the call-for paper
However there are many other hotels within the Kyoto City
now I do n't understand something here
do I have to make hotel reservations by myself
or can you do them for me
we are very sorry but we cannot arrange for you any accommodation because there are many many participants
The reason I 'm asking is because well I have acquaintances in Osaka
So I was thinking that instead of staying in Kyoto
I 'd like to stay in hotels in around Osaka area
Now if I stay in Osaka is it difficult to get to the Kyoto International Conference Hall
hold on please
in which part of Osaka city are you going to stay
Well that 's a thing I 'm not quite sure
It might be near Osaka Station or it might be near Namba
Are there any hotels you particularly recommend in Osaka
from Osaka city to Kyoto International Conference Hall
it takes about 1 1 and half hour to 2 hours
So we think it 's inconvenient for you to stay in Osaka
There are a lot of hotels in Osaka
such as Plaza Hotel Osaka and Royal Hotel
So if you want to know we will offer you the information about hotel accommodations
Well if I stay in central I mean if I stay near Osaka Station
will it still take 2 hours to get to the
Kyoto
Yes International Conference Hall
Even from Osaka station it takes 1 and half hour
Well O.K
Let me ask this
How long does it take to get to the conference hall from Kyoto Station
From Kyoto Station
It takes about 30 to 40 minutes by subway
And it takes about 30 minutes by taxi
How long does it take to get from Osaka Station to Kyoto Station
by train
from Osaka Station of JR Line
it takes about 1 hour to Kyoto Station
If you take Shinkansen line from Osaka Station it takes less than 20 minutes
So if I take a Shinkansen from 
20 minutes
well I think what I 'd rather do is I 'd much rather stay in Osaka and possibly take the Shinkansen
And are there any hotels near Osaka Station you can recommend
There is a hotel named Hotel Osaka just in front of the Osaka Station
I also are there any Western-types of hotels I mean like you know Hilton or Sheraton
or Holiday Inn or anything
Let me check
There is a Hilton Hotel near Osaka Station but it takes about 10 minutes on foot
To get to the station
To get to the station yes
well do you have the telephone number or something like contact them
I 'd like to get in contact with Hilton
Hilton
Just Hilton Hotel
The number of Hilton Hotel is 06
123
9876
do you know about what the cost will be for a double room
Double room
About
I 'm very sorry but we do n't have any exact information
But the charge for double room is about the same as Royal Hotel
but you 'd better ask by yourself
1 more thing I 'd like to ask
about the tour again
Will the tour in for will that be a guided tour and will that be given in English
Or is it going to be given in Japanese
We will have a guide interpreter who can speak English
what about during the conference
is the conference going to be all in Japanese or will that be half in English or are there going to be interpreters
just a moment just a moment
The official languages for the conference are Japanese and English
And for the panel discussion on larger scale
there will be simultaneous interpretation service
And for each smaller sessions there is a consecutive interpretation service
There is what
A consecutive you know
What does that mean
What do you mean consecutive
not simultaneously
interpretation after the speech
So that speech will be given either in Japanese or in English
And after that someone will interpret for us
1 other thing I have a small problem
my wife is deaf
And I was wondering she is able of course to do some lip reading in English
I was wondering whether there would be do you know whether there will be well this is a lot to ask will there be any sign language interpretation available at all
let me check
your wife cannot listen
Yes she has hearing difficulty yes
So you need some interpreters for her
Sign language interpreter
Well it will help a lot I mean on the tour if there was
this is the 1st case for us so we do n't have any information
But is Japanese helper or a Japanese translator O.K.
Or
I think even a Japanese interpreter might be O.K
in this case
Or my wife is very good at reading
either you know written English also
So if someone could you know maybe listen and then write down
you know something for her
it will be O.K. too
We are very sorry to bother you but first of all let us check and let us send you detailed information afterward
Well that 's about all my questions
I would really appreciate your help on this
you are welcome
ATR Laboratory
This is Dennis Thatcher here
I 've just received the application form and I 'm about to send them off to you fairly soon
But 1 or 2 things I 'm not too sure about
I 'm actually working for British Telecom specializing in machine translation
And I noticed that that 's 1 of the topics that will come up at the conference
And are you absolutely sure that this will come up in the conference
So you 're asking about a concrete topic
will that actually come up in the conference
Will that be discussed
About especially about machine translation
machine translation
Machine translation
3 participants will deliver the speech about machine translation
under the theme respectively about Present and Future State of the Machine Translation 
and the 2nd participant 
The Problematic of the Machine Translation 
I 'm sorry the the the
The problems problematic
The problems I see
Problematics
And the third participant will Technical English and Japanese English 
Technical English and
Japanese English
Japanese English with regard to machine translation
And there will be just 3 speeches
3
Yes right now
will that constitute 1 seminar or 1 session
The presentation under the topic of The Present and Future State 
will be discussed on the larger panel discussion
panel discussion
Panel discussion yes
that 's
and the rest will be discussed in the smaller session
in the smaller session
When you say smaller you mean fewer people
Fewer people yes
About 100 people
that sounds fine
I have no intentions of attending any other seminars apart from machine translation
since that is my speciality
Just to attend those sessions on machine translation
will you participate in the panel discussion
Is that I shall certainly participate in the panel discussion
Panel discussion and the smaller sessions
and the smaller sessions too
related to machine translation
depending on if I mean pressed with panel session then I shall certainly attend the others but if I feel that the content is not quite what I am looking for
then perhaps I wo n't
is that O.K. too
I cannot quite catch 
you will attend the discussion
and the smaller smaller sessions
I shall attend smaller sessions depending on whether the panel is
the right theme
It 's perfectly all right for you to skip some sessions
smaller sessions
but the registration fee apply fee
cannot be reduced
due to the fact
I appreciate that
that will be fine
there is 1 small thing
I have actually a video
relating to this particular area
And I wonder if you have any sort of apparatus
with which I might show this video
if it 's of interest
I 'm very sorry but we do n't prepare any video tape recorder
So I think it 's impossible
that 's a pity because really I think it 's essential in this particular thing
Some kind of visual aids
Do you have anything apart from video
Something perhaps something else I could use
That 's perhaps projector or something
Do you have anything like that
Projector
We are going to prepare overhead projector and slides
Could you
I think that would be O.K
I was wondering what do you think would be the best opportunity which session do you think would be the best opportunity to show these
Videos
or slides
Well I'll try to
convert them into slides
if possible
but I 'm trying to think what would be the best session
in which to show these
In the latter half of the session related to the machine translation
we will have some time to for discussion
So at this occasion you can show the participants your slides
But you should submit written form beforehand first
do you mean the abstract the summary
we are going to decide if your slides or videos are appropriate for the session
due to the abstract
So I hope you will submit the abstract or summary of your video
or slides beforehand
it 's rather difficult to submit an abstract of slides
because it is primarily a visual thing
I wonder if I can possibly send you
some of the slides or possibly even the video
beforehand
Would that be acceptable
That 's perfectly all right
But if possible we hope you to attach some explanation
I can do both as a matter of fact
Yeah you say that is the situation is that if you like my you accept my summary
then you want a complete version later
if my summary
you do n't need to submit the complete version
Just summary is all right
Just the summary
Just summary is enough yes
I 'm a little unclear
you said submission of copies of 200 words summary
That the 1st
1 of the 1st stages in the application
Then you'll notify us as to whether we are accepted
Then you said submission of photo-ready paper
I 'm quoting from the application form
What do you mean by photo-ready paper
This photo-ready paper means your self-introduction paper attached with your photo
picture
that 's the self-introduction paper you mean the reply form
is that I see
See
Just a minute 
Do you mean the registration form
This says name telephone credit card number
And your 
Address
background background and field of your interest
I see I see I see
So that 's I make a separate sheet for that shall I
separate piece of paper I mean as far as I can see from the forms you send me I have a reply form
in which I submit my abstract
I also have a registration form
So do I mean you want an extra form with a sort of CV with a sort of background history
An extra piece of paper
you should submit the reply form
registration form and your self-introduction form
attached with your picture
about the speeches will be made about the machine translation
is it possible for me to review those before the conference you see
To 
the speeches
to have a look at the speeches to be made by other members
before the conference
before the conference to see that
Before the conference you 'd like to see the script of the
if possible at least the basic idea yeah
or list of the script if possible
An abstract is O.K
If the speakers accepted we will send you the abstract or if possible the scripts of their speech
You will
Would that be well in advance or just
In advance yes
In advance O.K
You send it to me here at home
in the case that the speakers accepted
If they accepted
I 've also wanted to ask about accommodation
I made a few inquiries about staying at the hotels you suggested
but then it 's just a problem of transport
I plan to take the bus there
But the bus time tables that you show me I find them a little unclear
they are rather badly copied
The photocopies are not so good
could you possibly send me a clearer one
I 'm sorry actually I ca n't read it
could you just send me some more
Just a minute
Which hotel are you going to stay
I thought I 'd stay at Prince Prince
Prince
Yeah Kyoto Prince
We will send you the clear time table as soon as possible if possible with the script of the speech
That would be fine if you could do that
as soon as possible
It 's just a question of me knowing really what the content is
I 'm looking forward to knowing something very particular
so if you could do that that would be good
do you think Kyoto is the place where the conference is taking place
that 's near Tokyo is that right
Kyoto is near Tokyo so I should really fly to Tokyo Airport
you will fly to Haneda Airport or Narita Airport
Haneda is it
Haneda Airport
is that in Tokyo
Yes that 's in Tokyo
Tokyo 
And from Haneda you will take a train or plane
well I 'm not sure
I mean I was planning to come to the nearest place to Kyoto which I assumed was Tokyo
which is actually the nearest place nearest place to Kyoto
The nearest airport
The nearest airport is Osaka International Airport I think
I see I 'm sorry I 'm sorry yes
Osaka is the nearest
I'll try to make inquiries about that
So you will take plane from Tokyo to Osaka
Right is that right
I was just unclear
I thought that Tokyo was near to very near to Kyoto
So I was going to book a flight
to Tokyo
But now you 've clarified that for me
I do n't think I have any more question at the moment
But thank you very much for your advice
yes I 've applied for the conference
And I was wondering what exactly what relationship does the ATR Interpreting Telephony
are they the sponsors of this conference or what
As the Institute of ATR we have some sponsors such as the Fujitu Corporation or Fuji Bank
However as for the conference of this time we do n't have any sponsors
the reason I 'm asking is on the conference 4th page of the conference information package sent to me and on the 5th page
says VODV Endowment under the words sponsors has been written
and these none of these I 'm familiar with none of these companies at all
And I was just wondering is ATR the only sponsor this time
You mean
Are these other companies that are listed here are they also sponsors or
does this have any connection with conference or not
as I said before these companies named in the call-for papers are not sponsors for the conference
But they are backing up our institute
laboratories
the reason I 'm asking is I 've never heard of ATR before
I 've been involved in language research
what exactly is ATR
What exactly what do they do what sort of company is it
ATR literally means Interpreting Telephony Research Laboratory
as you know
This is parts of the plan
which is promoted in this Kansai area in order to promote the science and technology research and development
And our institute is backed up by Fujitsu Corporation and Matsushita Electronics and other sponsors
And essential part of our activities is the developing of interpreting telephony
And we recently established our laboratories in Kansai areas
However this company was established just last year in 1986
So we 've been working only 1 year
right now
So basically this is ATR is a corporative venture between Fujitsu and 
Matsushita yes
Matsushita
Are there any other companies that are also involved in this
Besides Fujitsu and Matsushita they are Fuji Bank
Oki Electoric Corporation
Daikin Industry Corporation
and Maicho Newspaper Corporation
They are all sponsoring ATR
the reason I 'm asking is well I also would like to know the organizing committee
I noticed there are 5 names here : Kurematsu and Mr. Aizawa
and Mr. Shikano
and Mr. Iida
and Mr. Shiisaka
Mr. Sakisaka
Mr. Sakisaka Sakisaka
And I 'd like to know are these people are they with the ATR or are they from Fujitsu or
or other sponsoring companies
other sponsoring companies
These all members belong to ATR right now
Although they 've come from other companies
Is
such as Fujitsu or Fuji Bank
So these all people now the part of ATR
but originally they came from the sponsor companies right
I also noticed this here the topics that are going to be talked about in the conference well they are listed here : phonology morphology
lexiconsyntax medics
et cetera et cetera
Are these all areas of research that ATR is involved with
We are promoting research and development relating to all these topics because they are quite necessary to development of interpreting telephony
Yes I see
The reason I 'm asking is O.K. to put it bluntly I 'm with IBM
Corporation
And although I 'm not directly related what I 'm doing is I 'm involved with research and development in these areas
And my superiors at IBM would like to know
I do want to participate in the conference
at this conference we are going to be discussing things and there are possibly some things that well I would like to discuss with if this is going to be open conference
If this material is going to be for the use of for private purposes if this for instance like if I give some information for my colleagues have information that might be of use to Fujitsu or Matsushita or anything like that then I have a little bit of trouble with that
But if this is going to be an if the conference is going to be for everybody you know where it 's going to be free exchange then I have no problem with this
Could you give me some information
let me
let me summary summarize
you 'd like to have information about the topics
what I want to know is is this going to be a free exchange conference
You know is this going to be for instance like an well in the universities cases
In universities you have international conference
and you collect people who are specialist in fields from all over the world
And this is for specialists' benefit
In other words it 's to seminate and to spread knowledge
so that other people can help
each other 's research
But the thing I want to know is the thing the superiors at IBM worry about is if this conference is given who is
Is this for just free discourse of information or in this for the benefit of Fujitsu and Matsushita
We have that worry
let me see
We are going to hold the conference as purely as a place of free exchange of opinion or research and study
And we do n't give any benefit to our sponsoring companies
This is purely the free exchange place
for the experts
Well I think that would be a good thing
The only thing that my company was worried about is
if there were any you know if this is for the benefit of Fujitsu and Matsushita
And now if it is for the benefit of us
researchers I think that 's a very good thing
Regarding to these things you do n't need to worry about
I was also wondering 
Would the the submission for the papers that is September of this year
September
The deadline of the submission is the end of the September
I will not be using this medium
I need a video
Actually can this be provided for
will you make an presentation or are you participating in the conference as an auditor
No well no
I 'm planning to submit a paper and at the same time I would like to well in my presentation I 'd like to show a video
of my research tool
So you will make an presentation
with the video
did you register as an auditor or a presenter
no as you noticed the the deadline that is written on my information is September of this year
Now I 'm going to submit a paper
at the end of August
And that 's the reason I 'm asking now
At the smaller sessions it is possible to prepare the video tape recorder
However we cannot give you the exact answer right now
So we will answer you later if possible
Is it all right
what I'll do is I'll go ahead and I'll submit my paper
next month and then I'll wait for your answer
as to on the videotape question
I 'd also like to know about submitting papers
you have the topics listed here
The 
I was wondering if it 's possible to if these are the only topics that will be going to be discussed
My paper does fit among these but it is among 1 of the topics that really is n't quite listed here
And I was wondering if that presents a problem
so you are asking about topics besides source
You see the thing is my aim is you see to use computer models for analysis
generation of language spoken and written
I deal with spoken written and I also deal with manual languages
also
you know sign language
I do deal with the computer generation models of spoken and written but also with sign language
I was wondering if I include sign language in my paper topic if that presents a problem
we are very sorry but because of limited time we cannot afford you any opportunity to present about the sign language and manual language
Well then I'll go ahead and I'll just submit the paper I have just on spoken and written languages
And all would be that
Well that 's about all for today
I appreciate your help
Interpreting Telephony Research Laboratory
I 've received the applications forms
for the conference the forthcoming conference
I was wondering how soon can you let me know the schedule of events
of each day
The the
Yeah how soon can you let me know the schedule of the sessions and things
Of the sessions
Have you already received call-for paper
call-for papers yes I have yes I have
you have
The conference agenda will be distributed on the 1st day of the conference at conference hall
The 1st day of the conference conference hall
At which time we will know what speeches are being made when which sessions are being made at what time
the reason why I wanted know it because I was hoping to combine this conference with a sort of short holiday
with my family with my wife and 2 children in Japan
I noticed you do actually have 1 trip to round Kyoto some temples shrine and castle
That 's actually dated August the 5th
And the conference itself will start on August 5th
will it coincide do you think
Will it will the sightseeing tour be at the same time as the conference
You mean the sightseeing of sightseeing tour
will that interfere with the conference
It seems because it 's dated at exactly the same
The conference will be held August 5th to 8th
And the between the days of the conferences
we will prepare the sightseeing tours to Kyoto
And the do you know that
you mean the actual tour will not interfere with the conference
It'll be at the separate time
wo n't interfere with the conference itself
I was just thinking what is the possibility of me taking taking a recorder tape recorder to the conference so that I can actually record some of the speeches and
That 's perfectly all right for you to take tape recorder to the conference
Good good
I know you do n't know very much exactly about what 's the schedule
at this stage
But I was wondering if do you know if we will touch on the subject of Esperanto
the world language
will that be touched upon in the conference at all
about Esperanto
We are going to hold the smaller session about Esperanto
on the 2nd day in the morning
2nd day in the morning
Just 1 session
yes just 1
Just 1 session will be hold about Esperanto
I was thinking that 's with regard to
my family staying here
I was hoping they maybe may perhaps go away on that day
because I hoped to just select which sessions I go to
So I was hoping my family might go away
on that morning and that I myself would just go to the session
but I was just wondering 
I 'm looking at the hotels you suggested
in the handout you gave to me
are these hotels sort of foreign western-style or do they have matts and things do you know
Are they sort of traditional Japanese-style
All hotels are western-style
All the ones you suggested are western-style
I understand Osaka Airport
is the best airport to travel from
how might I get from Osaka Airport to 1 of these hotels
which hotel are you going to stay
well I 'm not I have n't actually decided yet
but I thought perhaps 1 of the cheaper ones if possible
So anyway I'll give you information about the 3 hotels respectively
first of all Kyoto Royal Hotel is just near the Kyoto Station JR Kyoto Station
However this is far away from the Kyoto Conference Hall
It takes about 1 hour to go to the Kyoto Conference Hall
from Royal Hotel
And there is a bus limousine service between the Osaka International Airport and Royal Hotel
It takes about 1 hour
About 1 hour
Limousine bus
from Osaka Airport
And about Prince Hotel Kyoto Prince Hotel
this is next to the Kyoto International Conference
This is the nearest hotel
However to go to the Prince Hotel from Osaka International Airport is a little bit complicated
First of all you get off at the JR Kyoto Station
and take a subway
and then take bus
It takes about 30 to 40 minutes from JR Kyoto Station
And as for Kyoto Hotel
there is also limousine service between Kyoto Hotel and Osaka International Airport
It takes a little bit more than 1 hour
And the
From the Kyoto Hotel there is a limousine bus from Kyoto Hotel to Osaka International Airport
And to International Conference from Kyoto Hotel
you should take bus service
A bus yeah
I think it 's possible actually to take a taxi
the bus looks very very complicated
And it 's rather difficult to understand
I do n't know I 'm afraid I do n't understand Japanese at all
So I may have problems
Yeah I'll take the taxi
Then also are they expensive the taxis here
As for Kyoto Prince Hotel this is next to Kyoto International Conference Hall
So you do n't need to take taxi
From Kyoto Royal Hotel
it costs about 2000 to 2500 yen
Yeah 
that sounds rather expensive
And Kyoto Hotel it cost about 1500 yen to 2000 yen
they are all rather expensive
well I'll think about it
Thank you for that information
I'll try to think about it and decide it later
But you said there is a service
to the station
Limousine bus service to the station from Osaka Airport
You mean JR Kyoto Station
Yeah I 'm a little unclear from the handout that you gave me
that you 've mentioned who the sponsors are
but the organizing committee
is that related to the sponsors
who are the organizing committee
I know the names but to whom do they belong
Which companies do they belong to
You mean the persons on the 1st page
Yeah page 1
page 1
There is a list of names
Such as Mr. Kurematsu
Mr. Kurematsu
Mr. Aizawa
just hold on please
We do n't have any sponsoring companies as for the conference
And the members of organizing committee all belong to ATR our laboratory
And as for this conference Osaka and Kyoto Chamber of Commerce and Industry help us to promote the conference
The Kyoto Commer
Osaka Commerce
Chamber of Commerce and Industry
Chamber of Commerce and they helped promote this
but the organizing committee belong to A - T
A - T - R
ATR
I think that covers my questions at the moment
if I have any more I'll be in touch as soon as possible
Yes hello
My name is Chris Mayo and I 'm calling from Kikiso Island in Hawaii
I am very interested in progress of machine translation
And I was wondering what kind of demonstrations you will be having at your conference
we will have several demonstrations
For example we will display the equipment for interpreting telephony and the on the 1st floor of the Kyoto International Conference Hall
the interpreting telephony what does that do actually
The exa 
during the demonstration
a foreigner and a Japanese talk on the phone
And the equipment between them that is the apparatus for interpreting telephony
translate English to Japanese and then Japanese to English
so it 's more like a computer
It 's like the computer
I am wondering is that purely Japanese product or have they collaborated with some other computer scientists in other countries
This is a purely Japanese product
that 's all I need to know
I'll probably be coming to the conference
do I need to make reservations or rather I guess I see I just send my registration fee
you need just to send the registration fee you do n't need any reservation
Hello VLDB 86 conference Secretariat
when will the conference take place
The conference will take place in Kyoto on August 5th through 8th 1987
could you give me an explanation about the purpose and the theme for the conference
the purpose of the conference is to gather information on various aspects involved with interpreting international telephone calls and simultaneously giving a translation at the other hand
I am working in this line myself
And I would like to participate in the conference as a speaker
Is there any time left for me to register yet
Yes there is some time not much
you would have to have your summary that 's a 200 words summary here with us by November 30th of this year 1986
the 200 words should be in English or in Japanese
No Japanese or English either is O.K
where should I address the paper summaries and the reply form
We would like you to send the paper the summary and the reply form please to the following address
O.K. ATR interpreting telephony research laboratories
And the address is TWIN 21 MID TOWER
2 - 1 - 61 Shiromi Higashi-ku
Osaka and the postal code is 540
Thank you and as to the summary you have mentioned 200 letters how much time do you allow for the speakers
at the moment we have n't got all of speaking time filled yet so right now we 're allowing 20 minutes per a speaker but this might change later next year if we have a lot of speakers
could we use the slides or overhead projectors in presenting our papers
Yes you may
We have both facilities we have projectors and we have slide machines for 2 inch by 2 inch slides
as to the slides you will have staff to arrange for that in operating the machine
Oh yes of course
We will have somebody to take care of that side of things
As to the translation are you going to use simultaneous translation
Yes we will use the simultaneous translation for the speakers and we also have the conference speeches will be published before the conference so participants can both read and listen to the conference speeches
Thank you I would like to know about the schedule for my presentation
When will it be able to for you to notify me about the date and time of presentation
well after you send us your summary we will study it and we will notify you of our acceptance by December 31st of 1986 and when you get that acceptance form we would like you to submit a paper ready for publishing by February 28th 1987
Yes February the 28th
That the date for the final papers so that will be your last chance to correct it or to change it
I would like to mail all the necessary information for you by the deadline
Please try thank you
my name is Tom Lilly and I just received your papers for the First International Conference
of Interpreting Telephony
And I was looking at the topics of interest
and I intend to submit a paper but I 'm a little vague on the 2nd line you have written here the parsing and generation
I do n't know exactly what you mean by that
I 'm very sorry we do n't have any exact information about topics of interest
Would you please refer to the Secretariat in Tokyo
they are the ones who chose these topics
they chose these topics
Is that [uh].
that 's right
The Tokyo Secretariat chose them
I have a question
I'll be attending your conference in August
And of course obiously I can tell the conference will be held in Kyoto
And I have here a list of hotels in Kyoto
But chances
But it looks as if I am going to be staying in Osaka
So could you give me some information on how I should travel from Osaka
to Kyoto
So you need the information about the hotels in Osaka and the transportation
If you stay in Osaka we recommend you Hilton Hotel
the Hilton Hotel
hotel Hilton Hotel or Hankyu Hotel
they are just in front of the Osaka Station of JR
And if you are going to Kyoto you can take JR train from Osaka Station to Kyoto Station
And after getting off at Kyoto Station you take subway to Kyoto Conference Hall
Are these stations and subways easy to find
at Kyoto Station
Or for example from the like the JR station
Is that easy to find from the hotel
Excuse me
O.K. for example I need to go to the 
O.K. if I get to Kyoto from JR and I go to the subway
Is the subway very close
Or how 
From the Kyoto Station
Will I be able to read everything
It takes about 5 minutes on foot from Kyoto Station of JR to subway station
It 's very close
So it 's very close I wo n't get lost
I 'm going to be flying into the Osaka International Airport
and I
How do I get to Kyoto from there
between Osaka International Airport and Kyoto Station of JR there is limousine bus service
So you should take a limousine bus service and then at the Kyoto Station you should take the subway to Kyoto International Conference Hall
what 's the stop the subway stop on that
you should get off the subway at Kitaoji Station
Kitaoji
This is a terminal station
And from the Kitaoji Station please take the bus service
And get off at Kyoto-Kaigijo-mae
This means in front of Kyoto Conference Hall
Now that is Kyoto.
Kaigijo
Kaigi-jo
mae
And what I mean there are a lot of buses going are there
will I know which bus to take
hold on
I could just ask somebody
Please take No. 4 or No. 5 bus service
No.4 or No. 5
Both are O.K
And that'll take me right to the Conference Hall
Yes I 've some questions about the activities going on during the time of your conference
from August 5th to August 8th
Yeah on my information sheet I see that there 's going to be a sightseeing tour
on the 5th starting from 5 p.m
But are there any other activities planned for the 6th and the 7th
6th and 7th
on the 6th from 5 o'clock in the evening we will hold a reception at Kyoto Prince Hotel
A reception
That 's all
We do n't have any other event
how long will the reception last
From 5 to 8 o'clock about 3 hours
Hello there
My name is Michael Kyrie and I 'm a photographer
from Slego Island
a friend has told me about International Conference of Interpreting in which he said that you will be accepting photography
I 'm very sorry we cannot accept the photography
you wo n't accept photography
I must have been mistaken then on my information
I think so
I 'm very sorry
Yes I have some questions concerning the topics being discussed at the conference in August
the one listed as machine translation and translation aids
What kind of translation aids topics have been submitted so far
We 've been accepting papers on machine translation concerning how many sentence patterns you need in when translating by machines
How many sentence patterns you need
when translating by machines
so that means the translation aids you mainly will be covering will be machine translations then
translation aids includes translation by machines
but what about other kind of translations aids
what other kind of translation aids will be discussed
Any
The another topic which will be discussed is how long does it take to complete the machine translation
so still it will be concerning machine translation
My name is Frances Mugler and I 've just received your copy of telling the schedule of the First International Conference
it says here the official languages are Japanese and English
Will there be any other languages unofficially
just partly French will be used
French O.K
I 've heard that French might also be used
Could you tell me what significance that will have in this conference
The French
Excuse me as for the French
Yes as for the French
You are asking about the significance
Of the French
About 30 percent of the sessions will be conducted in French
in French I see
And then the other 60 70 percent will be in Japanese and English
exactly all the discussions will be conducted in English and Japanese
And only 30 percent of the sessions will be conduted in Japanese English and French
that 's very interesting
What is the strategic long-range purpose of this conference
you mean the purpose of the conference
Right right
The purposes of this conference is to promote the development of machine translation and interpreting telephony through the exchange of opinion among the experts in linguistics
So do you suppose that most of the people who will be attending will be American and Japanese
Do you have any idea
there will be participants from Japan United States and from European countries
European countries
And the Japanese will account for about 30 excuse me 40 percent
and from the United States 30 percent
and the participants from European countries for example England West Germany and France
will account for 30 percent
See my situation is that I am not going to be able to attend the conference but
I 'm very interested in what it means and I see here that the conference proceedings will be printed before the conference itself
Could I get you to send me a copy of the proceedings
I will send you proceedings for you
So would you give me your address and name again please
It 's Frances Mugler
F - R - A - N
C - E - S
Mugler
M - U - G - L - E - R
And it 's 1141
1141
Parklane Road
Excuse me Park
Parklane is 1 word
Parklane
P - A - R - K
L - A - N - E
Road
3 Road yeah
Alexandria Virginia
Virginia
Alexandria
so we will send you the proceedings as soon as possible
You will receive within about week
Let me give you my 
my ZIP code is 71006
71006
That 's the ZIP code
and because I 'm not going to be able to attend I 'm wondering if you will be printing up a summary of what was covered in the conference
and that I could have that sent to me after that
you mean abstract
Summary means abstract
Just yes summary of what topics were discussed and
as for the summary would you please get in touch with the Secretariat in Tokyo
And the summary cost about 5 dollars
5 dollars
but do you think it 's a fairly in-depth summary as to the topics discussed and some of the other
people 's views
The summary is not so in-depth
it includes the topic discussed and how many people participated in and the content of the discussion
Well that 's all I need to know
I appreciate your time
Yes I have some questions concerning your Kyoto International Conference
I have a few questions
Could you tell me first of all what is the final date the registration fee is due
The deadline is July 20 sorry 22nd
July 22
Also could you please tell me what time will the conference times end each day
conference start
What time will they end
end time 
It 's for the
It 's for the 5th through the 8th
So what will the ending time be each day
It ends around 5 o'clock in the afternoon
5 in the afternoon
My 1 more question
I want some information on the night life in Kyoto or sightseeing
you know after the conference ends
So could you recommend someone I can speak to about this
during the conference days we will hold the tour in the Kyoto City
However the only the participant can participate in the sightseeing tour
So there is the Tourist Center in front of the Kyoto Station of JR
you can refer about your itinerary to the Center
So I'll ask at the Tourist Center of JR
Hello is that ATR
I 'm calling to
First of all
My name is Ken Rogers
I 'm calling from Texas
I 'm calling to inquire about details of this International Conference on Computer Science to be held in October in Osaka
Can you help me with this
in particular I need to know about application details
Do you have an announcement or something
I received first circular
actually I belong to the Information Processing Society branch here in Texas
I believe that they 're cosponsoring this conference
I think you can find a reply card in the first announcement
So please write your name and identify yourself on that reply card and send it back to us
Well in fact I have already done this and asking him for more information
but at present I 'm trying to set up the possibility with my company of taking time off for this conference
in particular as we have very heavy schedule at this time
I have to be sure whether I can on particular details
one main point as a member of Information Processing Society does this entitle me to a discount or reduced rate for this conference
At this conference we we have not set up any discount rate for the members of the Information Processing Society
So therefore there will be no discount rate at this time
could you give me an idea when the application forms will be available
We are actually sending the second announcement
So the formal application forms will be available to you in 1 week
Just one another thing
Is there a full translation service available for the conference itself
There will be a simultaneous interpretation available from Japanese into English and vice versa
I think you 've answered all my questions
OK is that ATR
This is the ATR Secretariat
I 'm calling to call about the details on the International Conference on Computer Science to be held October in Osaka
Since the I 'm in charge of that conference please do
OK my main question is : I 've already received the first circular it 's not specific about application details
what I want to know is as I belong to Information Processing Society branch here in Texas
does this mean that I'll be entitled to any discount or reduced rate
we have n't set up any discount rate for the IPS members
And we have set up the same fee just as the ordinary audience
and as for the application form we are sending the second announcements now and you will find the formal application form in that announcement
So please send it back to us
OK then
another question
Are there any discounts for a group
We have at least 8 researchers here who want to come just as one group
Is there any discount
We have not set up any discount rate for a group either
So therefore we have adopted the fixed rate of 85000 yen for every participant
so I presume that does n't include accommodation
No it does n't include any fee for the accommodation
it only includes the fee for the participation of the conference
Do you have any arrangement for hotels or any setup for accommodation
Yes we do
in the second announcement that we are sending you can find the accommodation application form as well as the formal application form for the conference
And by filling out the accommodation form we can make arrangements for the hotel that you would like to stay at and which kind of room that you would like to stay in
ok
Can you give me a basic idea of how much this would cost per person for the 3 days of the conference
We have A-classes 15000 yen including tax and service and B-class 10000 yen including tax and service and we have C-classes 8000 yen including tax service and breakfast
We have these 3 categories for you to be accommodated
presume that 's per night
I presume you mean that 's the cost per night
Have you heard of Yen-daka
I do n't think there will be a big effect of Yen-daka here but I think foreign guests will have a difficult time here
Therefore we have discussed this matter with the hotels and which eventually provided us with the low rate of accommodation
I think you 've answered my questions and I look forward to receiving the second circular
within about a week you said
I believe that the second announcement will reach the United States within one week
one last question
you do have a full translation service for this conference
We provide simultaneous interpretation from English into Japanese and vice versa
I have heard that you are holding the international conference of interpreting telephony
I 'm doing research about this field in the university
the attendance is open to the general public
Yes the audience participation is open to the general public
Could you instruct me about the procedure needed to attend the conference
yes we have a registration form that we would like you to fill in and to apply for registration and we 'd like this form to be sent to us by June 1987
I would like to participate in the conference
O.K. well the registration fee is 16000 yen and you can pay either by cash or by check
Is the fee the same for the general public and for the university members
Yes the fee is the same for everybody
if possible I would like to receive a compilation of the papers or something like that
yes I can send you the registration forms and some information on the general theme of the conference but as we 're still waiting for many submissions from experts to come in we can only get a very general outline of the conference as yet
yes could you give some of the names of the speakers as far as you know for now
I 'm afraid at the moment I do n't have that information available because as I said we are still compiling a list
At the moment there we have 10 speakers from America 3 speakers from France and about 5 Japanese speakers
now about the transportation from Kyoto Station
How can I reach the venue
The easiest way is to take the subway from Kyoto Station to the end of the subway line Kitaooji Station and from there to take a No. 4 north bus to the conference center
How much time will I need 
from Kyoto Station to the conference center
it should take let me see maybe 40 minutes from Kyoto Station to the conference center
are there any hotels near to the conference center
Yes there are many hotels of various prices
The nearest one is the New Kyoto Prince Hotel which is built very close to the conference center and is hopefully will be used by people attending the conference
However it 's a little expensive so we can give you a list of 3 more hotels in the area that are not so expensive
the participants of the conference will mostly be accommodated at the hotels nearby
Well we can only recommend some hotels and the participants of the conference and the audience members will have to you know make their own reservations and find out their own places to stay
We will of course be taking care of the foreign visitors and the foreign speakers to the conference
I have asked you this question because I thought that I would like to talk to the other participants
Well the conference schedule at the moment every day the 4 days it begins at 10 a.m. and finishes about 4:30
of course there will be a lunch break and some coffee break where the people at that conference can mix and talk together
Because as I 'm taking part in the conference I would like to discuss with as many people as possible
Yes and of course too after each speaker there will be 10 or 15 minute questions from the audience so you should have plenty of chances to get information from both the speakers and from the other participants
I'll call you if anything
Is this Mr. Choborovski
Or may I speak to Mr. Choporovski please
This is Choborovski speaking
This is the Secretariat of ATR the sponsors of International Conference on Computer Science which will be held in October Osaka
So you must receive my telex yesterday
We received your telex yesterday and we are calling you up to respond to you
First we would like to extend our gratitude for your help by becoming a committee members for planning this conference
it 's an honor to be invited to such a conference
We received your telex yesterday and we are trying to apply to the visa section of the Ministry of International Affairs
And in the formal application forms to the Ministry we have written down your name and your age and your purpose of your trip and the fact that our chairman Mr. Mimoto will guarantee you in this 10 - day conference
And we have already finished applying to the Ministry
That 's very good news
We would like to send the permit from the Ministry of International Affairs as soon as possible to you when we receive it
have they given you any indication as to how long they think it would take for you to receive that
We believe that the permit will be given within 1 month
We are going to send it to you as soon as we receive it
with the permit please visit the Japanese Embassy or Japanese Consulate for application so that you can obtain your visa immediately
I certainly will
I appreciate your help very much
if you have any other questions please do not hesitate to get in touch with the Secretariat
We are looking forward to seeing you at the conference in October
is that ATR
my name is Elizabeth Reynolds
I 'm calling to inquire about the ladies' program for the International Conference on Computer Science
OK yes
my husband is going to speak at the
He is a speaker of one of the workshops at this conference
Originally he planed to go alone but I 've decided to due to a change of plan I'll be accompanying him
I 've been looking at the second circular and it mentions a ladies' program for the 28th in fact for the 28th only
Is that the only day that you have a ladies' program available
we have 2 courses of the only formal ladies program on October 28th
However depending on the request we are preparing to make arrangements for the programs for individuals
that 's good
Well I see that
It seems that both these programs have a limited number of participants
do you think it 's too late now to apply
Yes you can
We have still a lot of vacancy available
do you think you have enough people to make this possible
we can start both programs as the more than 10 people have decided to participate in either of the program
we are planning to hold that program within the range of the people from 10 to 30
are there other activities available for the 29th or 30th
On the 30th we are going to have an evening farewell receptions but we do not have any afternoon formal programs
But if we receive any requests we are going to make some arrangements
I 'm particularly interested in shopping and sight-seeing but I 'm afraid if I ca n't speak Japanese this must be very difficult for me in a strange city
Well in this case since you are the wife of a lecturer one of the female staffs is going to take care of you in the shopping and sight-seeing
But you have to pay for the additional cost that will be incurred in your shopping and sight-seeing
of course I would expect that
That 's very kind
Please look forward to coming to this conference
We are also looking forward to seeing you in October
will I need warm clothing in October
Japan is not cold but rather cool in October
The temperature will be from 18 degrees Centigrade to 20 degrees Centigrade
Therefore you do not need any overcoats or sweaters
You just only need ordinary clothes
that 's good news
I 'm calling from Hobart Tasmania
I am inquiries about the factory observation tours on October 31
I 've already paid registration fee and received a receipt and registration certificate
but I 've just been checking the announcement for the schedule
I found that this technical tour includes factory observation of in fact a rival company
I 'm working for Kodak and I 'm a little worried that if I go into Minolta Corporation with a Kodak name on my registration badge they might not be too happy about that
There 's no problem regarding that
30 people is are going to participate in the technical tour where you are going to see the how Minolta office machine will be manufactured
Therefore there will be no problem
could you also tell me what 's involved in a Matsushita visit
In the factory tour to the Matsushita Electric Company they have set a fixed tour courses where not only the participants in the conference but also other Japanese and foreign people interested in Matsushita can pay a visit to
And in that course people can find what kind of products Matsushita manufactured and what kind of products Matsushita are manufacturing in their system now and in which direction Matsushita is going in the future
you can see how the Matsushita manufactured and is manufacturing and will manufacture the products in the past at present and in the future there
That sounds very interesting
is the same emphasis in the tour of the Sharp Corporation factory
In the technical tour to the Sharp that will be a little bit different because the participants are visiting the institute at the Tenri Factory
The Sharp is now putting emphasis on the semiconductors
Therefore you will see the semiconductor processing at the institute
Therefore you are not going to understand the general outlines of the Sharp company
Thank you for your time
Is that ATR
I 'm currently working for IBM
I 'm also a member of Hi-tech Resource Planning Society here in Paris and I want to make an inquiries about the International Conference in October
in particular I have a problem
we have some very high priority research and development program going on at present
I had sent back an application saying that I could attend this conference but unfortunately I think I will have to cancel that
what I want to know is whether I can receive the material such as the proceedings of the conference if it 's to be published and whether the reference materials will be available
we have programs as well as the 300 - page abstract the summaries of the lecturers' speeches available to all the participants in the conference
how soon will these it be available after the conference
these abstracts will have been finished printing before the conference at least 2 weeks prior to the conference
Therefore we will be able to send one copy to you just after the conference
Can I this is very important for my research
So can I make a definite order for that now
But do you need a bill
So you can tell me how much it will cost I can get the charges to you before in advance even of your posting
Then 20000 yen per copy
That 's including postage
That includes postage
I'll forward it to you
I 'm very much looking forward to seeing that abstract
Mr. Ken Rogers since you have already sent us the reply card we are wondering if we are wondering if the address written on the reply card is the same one that we are going to send our document to you
That 's perfectly correct
it has my business address care of IBM as you can see
We think we can send one copy to you before the conference probably within 2 months
that 's really excellent
I certainly appreciate your effort
This is ATR
this is Ken Rogers of GEC calling with some questions about the International Computer Conference
OK sir
As you know Mr. Renolds a GEC member is going to give the keynote address
my boss has asked me to check on the arrangements for a group from GEC to participate in this conference
that keynote speaker
we would like to help you by doing our best
we are planning on sending 10 people altogether to attend as participants
we would like to know if we can make arrangements for them as a group rather than just individually as far as application forms payment and also accommodation
As for a group of 10 people please send us the name of these 10 people
And you can transfer the total amount of the registration fee through a bank or if it is difficult please pay the total amount of registration fee in cash on the first day of the conference
As for the accommodations the information is contained in the second announcement that I believe that you have already received
The second announcement says that it has 3 categories for the accommodations
So please reserve either of the 3 categories and we would like to do our best to accommodate all the 10 people on the same floor
OK at present do you have vacancies for a whole group of 10 people in each of categories
There will be no problem in either of the category
one other point is that will it be possible for us to organize a tour through the Secretariat probably after the conference
we would like to visit companies involved in similar research to our own if possible
In the Kansai area of course
Yes we can
And we would like you to specify the companies that you wish to visit
If there is no specific companies that you would like to visit we are going to ask our committee members to pick up the several companies and the chairman of the conference is going to ask these companies for your visit
That sounds very kind
I 'm sure you would have better access to knowing which companies would be most suitable for us to visit
do you have any request as to how many companies you would like to visit
And if you do n't have any request we can pick a couple of companies for your visit
Well it will be critical of course that we could probably only spend 1 more day in the Kansai region
So the question of how many we could fit in 1 day comfortably
And other question is also can you arrange for us the translation service
Well then how about 1 company in the morning and the other in the afternoon
That means the 2 companies in altogether
We are going to pick up 4 companies as candidates and we are also going to send you a document describing the features of these companies
So we are wondering if GEC could pick the 2 companies up for your visit
And as for the translation since each company has a person who is good at speaking a foreign language that person is going to be in charge of the interpretation
Thank you very much for your trouble
And I really appreciate your assistance
And we are going to send you a document
Fine
I'll be looking forward to seeing that
Hello may I please speak to the Secretariat for the International Conference on Computer Science
I received the second announcement for the International Conference on Computer Science that 's going to be held October 27th to October 30th
And at this time I 've transferred the registration fee to the designated account
So also I 've received a receipt and registration certificate 3 weeks before the conference will begin
But I have a slight dilemma
It suddenly become impossible for me to participate in the conference for personal reasons
Excuse me may I have your name please
Yes it 's Todd Bernaski
Could you hold a moment please
we reaffirm that you 've already transferred the registration fee
But with only 3 weeks to go I think we'll be able to send you the information kit for the conference and programme abstract and the who 's who of the speakers and chairmans the chairmans and other information about the exhibition
is there any chance I can get a full or partial refund at this date
As you see in the second announcement we had been able to refund 50% of the registration fee if the cancellation had been done 1 month before
But with only 3 weeks before I 'm afraid no refund is possible
0 percent
By what date do you think I could obtain the conference kit with the abstracts and conference programme and the list of who 's who at the conference
We usually send these information after the conference is over
But the printing is already over and if you want it earlier I think we'll be able to send it soon
So before the conference
Do you think
Yes you are right
I think you can get it within a week
in your computer file under my name for my registration is my office address
Could you please send the materials to this address
We have your address already
And we'll send all information to that address
Thank you very much and I hope you all have a very successful conference
This conference will be held again in 2 years
And I hope you will be able to attend at that time
The next conference I do plan to make
Thank you very much for your time
Hello is this the Secretariat for the International Conference on Computer Science
Yes we are
Hi my name is Todd Bernatski
I 'm a researcher at the University of Tennessee Knoxville Laboratory
I received the second announcement from the Secretariat for the convention
Mr. Barnard are you one of the speakers for the conference
Yes I 'm registered to speak at the International Conference on Computer Science
Thank you for your kind communication by letters
you 're quite welcome thank you
an assistant researcher at my university he actually applied for me to participate in the conference
It was his suggestion that I become a speaker at this upcoming conference
Yes it is possible
only if he will pay the registration fee as a normal participant
we can take care of that
in the conference guide says something about an accompany person
I was wanting to allow my assistant researcher to be my accompany person
But I 'm afraid that might mean the wife of a participant so I 'm wanting to know an accurate definition of accompany person
Is it mean Mr. Barnard that one of your friend wants to participate the conference as an accompany person with you
yes possibly
I was also wanting to know if anyone else in my laboratory could attend the conference in substitution of an officially registered participant
Let me see the word accompanying person include only your family members or relatives and those people who will not attend any sessions except receptions and opening sessions
So if your friend wants to take part all or part of the sessions he will have to apply as a full-time participants
So each person attending the conference must officially be registered no substitutions
You are right
Could you please send me 3 more application forms to my laboratory
We sending you soon
I'll look forward to receiving them
I 'm not sure if I'll have 3 new official applications
I just want them to be available for my assistant researchers
It 's OK
if you find anyone who want to attend and fill it and send it back to us
We 've been discussing it within the department so maybe there is more interest inside other areas of the department
Well thank you very much for your time
And I'll look forward additional registration forms
you 've answered all my questions
We are looking forward to seeing you in October
Have a good day
Yes I 've received a letter for the first announcement of the international conference
in it was a letter of request for me to make a speech from the Secretariat of the conference
And also about a week ago my close friend and colleague here at the institute of research called me and asked me to make a special speech on the conference for about 30 minutes
I intend to accept this request but I need to know the name of some of the speakers and details of the contents of other sessions
are you the person who we asked as a guest speaker
yes that was in your letter of request
now well let me know you some of the other speakers
We are going to have the keynote speech and I think you know the name of the speaker
He is a Mr. Ragi Redeal of the Carnegie-Mellon University
And we also have the commemorative speech and in this speech Mr. Hermon I 'm sorry Mr. Paul Hermar the president of Hermon Associates will make a speech
And we hear that Mr. Paul Hermon is well-known as the journalist in the United States
yes he is
I 'm glad to hear he is speaking
and on behalf of the Japanese speaker Mr. Toshiyuki Sakai of the Kyoto University will make a speech
Could you please tell me just in 1 sentence what the contents of Mr. Redeal 's Mr. Hermon 's and Mr. Sakai 's speeches will be about
I 'm afraid I 'm not a specialist of computer and I do n't know very detailed information about the contents of those speakers
but please let me give you the titles of their speeches
he will speak on the Historical Development of the Artificial Intelligent in the United States
He 's also the chairman of Association of the Artificial Intelligence in the United States
Mr. Paul Herman will speak about the Present Situation of Expert System in the United States
And also Mr. Sakai will speak under the title of Artificial Intelligent in Japan Yesterday Today and Tomorrow 
I 've got all that down
That should be enough information for right now
if you want more detailed information I think we can ask some of the programme committee members
And I'll let you know later
That sounds good
Hello is this the Secretariat for the International Conference on Computers
Yes we are the Secretariat
My name 's Todd Bernatski
I 'm with the Information Processing Society in America
And we are a cosponsor to the International Conference on Computer Science this year acting as an official supplier
Thank you for your association as an official supplier
Thank you for the opportunity
I 'm calling today because I 'm in charge of the conference accounts now
And I need to know more information about our advertisement in your conference programmes
that is our company 's advertisement
Yes we welcome your advertisement on our programme
What kind of information do you want to have
I was curious about the location of the advertisement in the programme the size of the advertisement and also if we had sent you a copy of the contents of how we would like to see the ad appear
the size is 21 cm x 29 cms and we have n't yet decided on the location of your advertisement
As for the contents of the advertisement please make your own draft by yourself and send it to us
OK so the size is 21 cms by 29 cms
The location 's unknown at this time
Do you by chance have a fax machine
I 'd like to send a presuggested format that my superior has shown to me
I 'd like to send that over the fax
you can see our fax number in the related document you already have
And the machine is always available to you
you can send the message to us any time of the day
I'll get that on the line right away
that 's all I have today
Thank you very much for your time and help
I'll talk to you soon
my name is Todd Bernatski
I 'm a teacher at the University of Knoxville Tennessee
I 've just received the second announcement of the International Conference on Computer Science
Thank you for your calling
we are preparing the very exciting programme
And we really hope that you'll be able to attend
I 'm a professor of electronics engineering as part of a faculty at the university on a full-time bases
And at the moment I 'd really like to make up a participant registration for your conference coming up
I 'm thinking of choosing a hotel room from the official accommodation list
It 's the reason I 'm calling
thank you for your calling
As you see on the list of the hotels I think Hotel New Otani is one of the best choice in terms of both the location and the cuisine
I 'm calling the Secretariat to ask how hotels differ according to the charge rank shown on the brochure and also to ask if it 's too late to reserve my desired hotel
naturally the hotel quality goes for the charges and there are some hotels with the very cheap cheap rate
And but I think all the hotels will give you are very neat and comfortable for the stay
Although those hotels are only for the very busy businessman
Mr. Tsujihara of the Convention Creative Foreign Travellers Department of the Japan Travel Bureau can give you very detailed information to you
the phone number is listed here for Mr. Tsujihara at the Japan Travel Bureau
I'll call him if if I should need any additional information
I 'm very sorry for the fact that we have n't given you enough information
that 's quite OK
I'll catch up with Mr. Tsujihara this afternoon
Is this the conference Secretariat for the first international conference on interpreting telephony
I have received the registration form from you
I 'd like to have some information from you
3 members from our company will be participating in the conference and I would like to know about the method of payment
if your company is paying for the registration for the 3 members
yes and we would like to know whether it is possible to pay for the 3 jointly or is that necessary to pay for each one of the members taking part
no it 's O.K
You can pay for the 3 together
And I would like to know something else about the participants
If in any case 1 of the members can not attend the conference could someone else participate in his place
Yes certainly once the registration has been paid then of course if 1 person has to drop out you can substitute somebody else
If you could call the the Secretariat first so we can change the name cards
Now another question there 's 1 person who is not certain whether he can take part or not
In that case is it possible to register at the conference place
well we have a limited audience amount our audience is limited to 500 people and if you arrive on the day of the conference there is a possibility that you wo n't be able to take part
you mean that if there are many participants you might not be able to register on the day of the conference
Yes you might not be able to register on the day and also in the registration fee now at this time is 16000 yen and if you leave it very late the registration fee will be a little more expensive
I have one last question to ask of you
the detailed schedule of the conference when will it be available to us
the detailed schedule will be available on the day of the conference
that means you will not be able to know that before the conference begins
Well we will know before the conference begins but it will be very costly to notify all the participants of the detailed schedule
we would have to send everybody program so we will rather have people collect the program at the conference on the opening day
could you give us some information about when it begins ; in the morning or 
The opening day the conference begins at 10 a.m. and it finishes at 4:30 and the opening session on the 5th of August is a sort of this just a general get-together over coffee and the rest of the days 10 o'clock will be the first speaker
so the conference begins at that time
Yes at 10 a.m
thank you and I forgot one question
Can I ask it
in the program I saw the sightseeing tour included
is there any need for a separate payment for the sightseeing tour
I 'm afraid you 've made a slight mistake
The sightseeing tour is not included in the registration fee
We just made that information available for people who 's first time visitors to Kyoto
That is not included in the registration fee
does that mean that those who want to take part in the sightseeing tour should pay separately for the tour
Yes at the conference center members of the Japan Tourist Board will be there and they will be registrating taking people 's name for the sightseeing tour
It will be a separate payment
so the application for the sightseeing tour should be made at the conference hall or at the JTB desk
at the JTB desk or before you arrive in Kyoto if you call the main office they will arrange a tour for you
May office
At the main
main office
JTB office at Kyoto Station
in the Secretariat do you have any idea as to how much will the sightseeing tour will cost
Yes the only sightseeing tour that is suitable I think for all conference participants is that last tour every day which is at 5 p.m. and it goes to Kinkaku-ji temple Heian-jingu and Nijyou-jyou castle
It costs around 4000 yen
thank you very much for your information
could you help me
I have several questions about the conference
My name is Steve Jobs
I am a member of the Information Processing Society
I 'm going to come to the conference
I wanted to know there 's a reduced rate for member participants
thank you for your participation
But I 'm sorry to say that the fees are the same for non- -society members and society members as well
I see but the fee is quite expensive compared to ordinary conferences
Is there really no chance of getting a reduced rate
I 'm sorry but for this conference we do n't get any subsidies from business circles and companies and only the participants' fees will be used to manage the entire conference
So we do n't provide reduced rates
Thank you for your help
I have received the first announcement and I will send back the reply-card to you soon
Thank you for your kind understanding and looking forward to seeing you in the conference
This is Professor Allan Hallsworth calling
May I have the office of the Secretariat please
Yes this is the Secretariat speaking
The other day your office contacted me to ask me to give a speech at a dinner party
Could you tell me where the dinner party will be held
are you the Planning Committee Chairman as for the speech we would like to request you to make a speech at the dinner party
And the dinner party will be held at a restaurant called Kitano which is about 30 minutes drive by taxi from the conference site
yes I am the Chairman of the Planning Committee for the conference
I see 30 minutes from the conference
Could you tell me what my schedule will be that day
I 'm not sure if I'll have enough time to get there
Thank you for asking
As to the schedule we 're going to have the dinner party from 7 p.m. on October the 28th at the restaurant called Kitano
The session is expected to be over by 5:30 and other participants are requested to join the party too
So we'll come to pick you up at the gate at 5:30 and it will take only 30 minutes so you do n't have to worry at all
I see and will there be chance for question and answer after I give the speech at the restaurant
we are planning to have various events that will take place in the dinner party and you are expected to only dine and chat with other members so you do n't have to worry about questions
Thank you 1 last question though please
Since the conference is 1 month away I 'd like to check have my hotel reservations been confirmed
Since you are the Chairman of the Planning Committee we have made a reservation already so please come
Thank you very much your help
I look forward to the conference
Thank you for your call and looking forward to seeing you too
Yes this is the Secretariat office
Could you help me please
My name is Dr. Steve Jobs
I 'm a guest speaker at the conference
So you are Mr. Steve Jobs the invited guest speaker to the conference
Yes I am and I would like to make my schedule to come to Japan
Could you make these arrangements for me
as to the hotel expenses including food and the first-class air fares from your place to Tokyo we are prepared to pay all and for other necessary arrangements if you ask we would be able to help you
I would like to fly from San Francisco to Tokyo on October 22 1988
I have business in Tokyo the 5 days before the conference
Could you get me a flight on that day
We have n't made the particular reservation for your flight yet
So if that is the appropriate schedule for you we'll make the ticket available for you
So I would like to spend 5 nights in Tokyo and then I will attend the conference in Osaka
Afterwards I would like to fly to Hong Kong on my way home
Could you also make those arrangements please
yes we will do our best to help you and we will ask the travel agent to make the necessary arrangement for you so you can stay in Tokyo and also go to Hong Kong on your way home
for your expenses in Osaka we are prepared to pay but for expenses in Tokyo and in Hong Kong we are not prepared to pay so you have to pay and for hotel reservation we would be able to help you to make them
You 've been very helpful
I will see you at the conference
Thank you for your call
If you have any further questions we are always ready to help you
May I speak to the office for the Conference on Computer Science 1988
Speaking
My name is Henry Warfield
I 'm a reporter from Computer Science Journal a special newspaper for technical information and news on computer related products
we are producing a digest of back issues that I think would be of great interest to the participants of your conference
We would like to know if it 's possible to distribute an advertisement of this addition in your congress-kit
Yes that sounds very interesting but basically speaking we are not supposed to promote those public relations activities that only result in a private individual 's profit
But if our Public Relations Committee members accept that sort of advertisement in the conference it could be possible
So when the compilation is completed could you send it to us or bring it to us so we may examine that
Yes we certainly will send you one
We think it would be a great interest to the participants in your congress
Could you tell me your address please
The address is as follows :
Twin 21 Building MID Tower 2 - 1 - 61 Shiromi Higashiku Osaka zip code 540 Japan
And also our fax number is 949 - 1822
we expect to be finished 1 month before the conference
We will send you a copy as soon as we 're finished
But one more question
How many kits do you expect to mail out
we will produce 10000 kits for the participants and others
I see and if we 're not able to include the advertisement in your mailing may we make arrangements to distribute it at the conference
for that possibility too we need to discuss a lot
So again as soon as the copy is compiled please send it to us
May I speak to Dr. Henry Warfield
And we are rather sorry since you were n't participating in the first Organizing Committee meeting
Have you received the notice about the second Organizing Committee meeting yet
I 've been away on a business trip I just returned today
I have n't check my mail yet
OK please check your mail and as soon as you find out the notice from our office please make sure that you attend the second Organizing Committee member meeting
Can you tell me when that is to be held
it will be held 1 month from now actually on January the 21st
I expect to come
We'll be looking forward to seeing you
Is this the office for International Conference on Computer Science
I 'd like to discuss my schedule for coming to Japan
Will you be able to make my arrangements for me
So you are Dr. Henry Warfield the guest speaker
Thank you for coming to our conference as the guest speaker
In regard to the arrangement of your itinerary I think we'll be able to assist you
I 'd like to come to Japan on October 22 spend 5 days in Tokyo before the conference and after the conference I 'd like to fly to Hong Kong
Would you be able to make reservations for me
We have reserved your ticket of direct flight to Osaka but in regard to the necessary arrangement of your schedule we'll contact the travel agent so they can help you
Also I 'd like to inquire how should I distinguish expenses covered by the committee from my own personal expenditures
If you have n't received the mailing which specifies those expenses we will mail that necessary information in writing as soon as possible
But now let me tell you basically what kind of arrangement we can make for you
As to the flight fare we will pay for the entire expenses and also for hotel accommodations including meals we'll pay everything for you
I see I 'm sorry I must have misplaced my mailing
Could you send me another copy soon
OK we'll send out the information soon
let me confirm again
we are ready to pay for the hotel accommodation expenses for only Osaka and not for Tokyo and Hong Kong
And for Tokyo and Hong Kong we can only assist you in making reservations not fares
OK I understand
I will send you a copy of my schedule
Please make the arrangements and I will be glad to cover the expense
You 've been very kind
we'll be waiting for the copy of your itinerary so we will make arrangement for you
And we are looking forward to seeing you in the conference and thank you for your call
Thank you very much for sending us the abstract
May I speak to Dr. Sharp please
The interpreters told us that they want to have a brief meeting with you prior to your presentations
Is it possible for you to spare your time for that brief meeting
it should be possible
can you give me an idea of how much time they need
30 minutes will be fine
according to the schedule that should be easy to fit in
Do you have any private plans that you would like to do on the day of the conference
the day before my speech
I think there is a very interesting workshop on that day which I would like to attend
When does that workshop end
I think at 5 p.m
Then would you like to have a brief meeting over a cup of coffee at 6 p.m.
yes that would be convenient
But do you mean at the site of the conference or at the hotel
At the hotel please
I think the conference reception is held from 7 is n't it
Then we are thinking of end that brief meeting by 7 o'clock and I 'm trying to get in touch with the interpreters about this
And I would like you to think about something that you want interpreters to do for your presentation at the time of the meeting
Well we still have two months
I think available to us
what I do to check though is my secretary mentioned that you want a complete draft of the speech
how soon do you need that at least
We would like to receive it at least 2 weeks prior to the presentation
Is it OK
Well I hope so
I think that 's 6 weeks away I think I do have time to get it ready by then
Well then I 'd like to ask you for your cooperations and I 'm looking forward to seeing you
Well I 'm certainly looking forward to it too myself
this is Steve Dallas of High Tech Times
I want to speak to someone on the ATR Secretariat who can give me information on information access via the latest model equipment
Yes this is the Secretariat of the International Conference on Computer Science
so as I said I 'm from High Tech Times which I 'm sure you are familiar with we do computer related R & D reporting on a worldwide basis
We 're very interested in and excited about this conference
Thank you very much and we also know very well about your company
We are also making people at large know more about this conference too
Well anyway one of the main things is we try to practice what we preach
So I need particularly to know about using latest lap-top system to connect with the mainframe back at the High Tech Times
We 'd like to confirm about this by getting in touch with the staff of the hotel and to bring the products of the manufacturers that you are required
OK good
should I deal directly with the hotel in that case
We are trying to ask the hotels to do this
Then can you tell me what facilities are supplied at the press room
We have all the necessary facilities for the overseas communications like personal computers typewriters and printers
do you have any satellite link modem system
I do n't think we have that
I 'm surprised in Japan of all places
Well we would like to check about it too
do you need a facility that will open 24 hours
yes I 'm afraid so
Because our head office is Los Angeles so we 're 12 hours difference
We would like to check what kind of types of facilities will be provided and get in touch with you
I 'd like to speak to the ATR Secretariat please
This is the Secretariat of ATR
My name is Norm Green
I 'm working for Data Base Services in Tokyo
How did you know about this conference
well I happened to be in Osaka last week and I was participating in a meeting on data processing at Science Technology Center in Osaka and I saw a poster of this International Conference on Computer Science
so far I have n't seen any other material
But I 'm very interested in this conference
I think I should come down for it
Well thank you very much and our conference seems to be very popular
Well I 'm sure it is
It 's a very interesting topic
Thank you and we would like you to participate
Well my first question is I 'm very
I 'm completely unfamiliar with Osaka the layout of Osaka
I believe the conference is at New Otani Hotel
I 'm afraid I do n't know where that is in Osaka I also want to know if the accommodation is at New Otani or do you have alternature hotels
Is this your first time to visit Osaka
I visited a couple of times but I have never spent more just a day or two there
It 's very confusing
The conference is held at the Hotel New Otani and we have also accommodations at business hotels in the neighborhood
that 's sound more like my style
Are you going to come here by bullet train or by airplane
I think probably Shinkansen
Then please get off at Shin-Osaka Station and change to the Midosuji line and get off at Umeda Station
Shin-Osaka get off change to Midosuji line to Umeda
What do I do then
Then take the loop line of the JR to get off at Osakajyo-koen the hotels which exists in front of the JR station is Hotel New Otani
That sounds easy
How long do you think enough that would it'll take from Shin-Osaka to actually arrive at the hotel
About 30 minutes
that sounds OK
OK then and
Now how about the business hotel how far would that be from the New Otani
We have prepared 3 business hotels which takes 10 minutes by car from the New Otani
ATR Secretariat please
This is the Secretariat of the ATR
my name is Jim Robertson and I 'm calling you from University of Hawaii Computer Science Department
I'll be attending the International Conference on Computer Science next month
I have some questions about the accommodation
This is my first time actually to visit Japan
I 'm completely unfamiliar with Kansai region
I have a reservation to stay at the Hotel Sun White from the official accommodation list
Can you tell me how I would get to that hotel from the Osaka International Airport
Hotel Sun White
From the airport you can take a taxi to reach the JR station of Osaka
You can find Sun Hotels in front of the station
How long does the taxi take
that sounds a long taxi ride
is there an alternative to taking a taxi
I think taxi is the fastest
Can I change money at the airport
There is a service corner
Please
So how much should I allow for the taxi charge
About 2000 yen
OK. another question is then of course from Hotel Sun White let 's see to the venue of the conference itself can you give me some details
Please get on the JR JR of Osaka in front of your hotel and take the loop line to reach Osakajyo-koen
It takes 5 minutes from that station
Can you tell me the number of the platform
Number 2
now as I said this is the first time to visit Japan
I 'm also interested in visiting in interesting spots for sightseeing in Osaka City and also to go to visit Kyoto and Nara
can you give me some interesting places in Osaka City and can you tell me how long it takes to get to Kyoto and Nara from Osaka City
Well as the Osaka City as a city of office buildings there
Kyoto and Nara will be a better place for sightseeing
It takes less than 1 hour to reach both Kyoto and Nara
Are there any particular interesting sightseeing places that you would like to visit
Well I want to see something of the traditional culture of Japan I think
I 'm certainly not interested in looking at office buildings
So what do you suggest I should see in Kyoto and Nara
regarding the sightseeing after the conference please get in touch with Mr. Tsujihara of the section of the tourist arrangements for overseas guest in the Kansai Area at JTB
OK. does
Can you give me his number please
0 372 - 6138
Please call this number
I would like to register for attendance at the conference
could you explain about the procedure
the procedure is quite simple
we will send you a registration form and you just fill in your name and telephone number and your credit card number if you have one but it 's O.K. to pay by cash or check
how much will I have to pay for registration
The registration fee is 16000 yen
I am a student
Is there any discount for students
Yes we have a student discount system
The price for students is 12000 yen
But on the registration form please print your student card number
Could you then mail the registration form to me
Yes may I have your name and address please
yes I would like to give you my address
the postal code is 530
Osaka-shi
Chaya-machi
Chaya-machi O.K
6 - 23
my name is Toshiko Hirasawa
could you spell your family name please
HI
RA
SA WA
Hirasawa
O.K. we will send you the registration forms within the 2 weeks
and the conference can we bring in cameras and recorders
certainly yes you may bring cameras and recorders but we will publish the speeches which you can get before the conference and there will also be a brochure from the conference
In regard to the cameras you can not use flashes can we
yes I think you can
I do n't think there is any problem with using a flash
And as to the content of the speech if we have any questions do you have any separate question and answer period
Yes after each speaker there will be a 10 minute question and answer period
in the question and answer period any person can ask a question any student for example
Yes anybody can ask a question but of course there will be a limited number of questions because of the time limit
How can I get to the conference center
where are you coming from
from Kobe
Well then if you take the the J.N.R. 's line from Kobe you will arrive in Kyoto Station which is the most convenient place to arrive at and take the subway to Kitaooji Station and the No. 4 north bus to the conference center
as to the bus No. 4 north
line did you say
how is a frequency of operation
let me just check that information for you
if you are arriving before 10 to make the opening session of the conference then the bus is run every 10 minutes from Kitaooji Station
every 10 minutes
if I take a taxi how much time will it take
from Kyoto Station to the conference center should take about 40 minutes and usually cost about 2000 yen
40 minutes
And 2000 yen
I 'm going to Kyoto for the first time
Do you think it will be easier for me if I take the taxi
yes it will be a little easier and maybe slightly it will take longer but it will be easier for you
I would like to stay 1 night in Kyoto
will you be able to arrange for hotel accommodation
I 'm afraid no because so many people will come to the conference
It would be impossible for us to arrange accommodation
However I can give you the names of some hotels and you could make your own reservations
could you then suggest a few hotels for me
The most convenient hotel is the Kyoto Prince Hotel and that 's about a 10 minute taxi ride from the conference center
And the telephone number is
075 that 's the Kyoto prefix
781 - 4141
4141
I repeat 075
781
Thank you very much for your information
I 'd like to speak with someone in charge of exhibitions for ATR Secretariat
I think I can help you
my name is Clark Kent and I 'm representing the New Planet Weekly public relation divisions
that information magazine company that is going to provide exhibitions
That 's what I want to talk you about
well as we know we 've been documenting the advances in this field for a number of years
And in particular we would like to put up a comprehensive display of our reading publications in about the last 2 years
I 'm sure your exhibition will be beneficial to the conference as well as to the people of the academy
I would like you to ask you for your cooperation
Well that 's also what I 'm calling about
we have a proposal for a mutually beneficial exchange arrangement
we would like to supply advertising space and run feature articles on the conference
And we would like to know whether you are agreeable treating this as an exchange for the advertising space and the display setup
Well we need more time about this because there has been no examples the precedented example
Therefore I would like to ask you about the volume of the publications of your company and also is there any publications that can be seen in Japan
Well we 're publishing
We distribute to tens of countries worldwide
We 're very well read in the States and Europe
you said yourself that you 've heard of our magazine
We believe it is we have a certain number of subscribers in industry in Japan
Well since the your proposal has suddenly made to us we need more time to think about it by getting in touch with the organize to talk about your proposals and to taking into account of our limited budget
Can I get in touch with you later about this
Yes I can
I will afford to you a list of our publications
also remind you that a number of the speakers at this conference have in fact published in the material through us
So this would be of benefit to you to have this available at the conference I think
Is it possible for us to edit and plan the advertisement of the conference that are going to be put on your magazine
of course
Yes this would have to be something we 'd negotiate further on
we are certainly agreeable to your developing material yourself
We would like to get in touch with you Dr. Clark after consulting with the organizers regarding your proposal
I 'm very much looking forward to working together you in the future
Is this Dr. Reynold 's office
Yes this is Dr. Reynold 's office
this is International Conference on Computer Science Secretariat
I 've been waiting for your call
The other day we asked you to become a member of Planning Committee
But we have n't accepted your formal letter of acceptance
And is it already
I just go back from a conference in Denver and so I have n't drafted you that letter yet
I can give you an informal acceptance on the phone today and put that in the mail to you tomorrow
I will accept the chairmanship of the committee
But have n't given you the formal acceptance
We accept your formal acceptance to become a member of Planning Committee
I 'm looking forward to seeing you in person
In addition the other day we also asked you to introduce a couple of speakers
And have you already found some of them
Yes you said something about three
I have found two who have accepted and one who will let me know later in the week
So I have two for sure and one I 'm waiting to hear from
Well thank you very much for your kind cooperation
And if it is convenient for you the Secretariat will direct make contact with the speakers which you 're going to introduce to us
Yes I'll put their names and addresses in the letter that I send to you tomorrow with my formal acceptance
I'll forward the third name when I get an acceptance
I 'd like to send a formal letter to you tomorrow
This is Mary Smith of the Vicks Company
We had contacted the Secretariat earlier about having a satellite conference
Are you familiar with that
The other day a member of the Planning Committee called us about that
And we have already heard about that
But as for the detail we were waited for you from your phone call
I 'm glad to hear that you know about us then
On our side we hope to have a large lecture room that would hold up to 150 people and I understand we would have the space for 4 hours either morning or afternoon does n't make any difference to us
And we would like to have access to at least three Apple macs that we could have on-line so that we could use them to show our software at the end of the program
Yes for that matter since the symposium is on during 4 days and it 's very difficult to find a time
And the only day we can use is that the afternoon of the 15th
In that case we will provide you with a 4 hour of free time for all the participants so maybe you can use that time
But for another time you ca n't use and it 's very difficult for us to set up the time
Then we could have the space only on the day after the conference which would be the 15th
while symposium is held it is very difficult for us to cooperate with you
Therefore under the consideration it 's very difficult for us to cooperate with you
What size space could we get during the conference
I understand that perhaps 150 seats is very large during that time
If there is perhaps a hotel suite that could be opened say two rooms that would accompany maybe 40 people would that be a possibility
Well we have enough time so it 's very easy for us to make contact with the New Otani Osaka
And as for the reservation we are sure that you can get enough room
But we are very concerned about that since the satellite symposium will be held on the 15th the afternoon and as for the equipment should be paid differently
So if you agree with that then it 's very easy for us to make contact on behalf of you
you 're talking about the the room space itself we would have to pay more for
If that 's so I would like to have a quotation on what that would be and how much space we could count on during the 4 days of the conference
Well since we have already asked your needs so maybe we can make the contact with the hotel beforehand
And maybe we will make contact with you later but please understand that we are representing the Secretariat of the International Conference on the Computer Science
Therefore we are not actually related with the securing the space for you
And we also want you to understand that you have to pay differently for that extraordinary space
And anyway we 'd like to make contact with you later
Yes I understand your problems and I thank you for taking our needs into consideration
But I would need to know by when we could know that our space is secure
And I would have to have an exact quote within the next 10 days
Do you think that is a possibility
Well well we 'd like to from now we 'd like to make contact with the hotel and discuss about the matter
So maybe today and at least within the tomorrow we 'd like to make contact with you
that 's very good of you and I really appreciate your help on this matter
Could I have your name please so next time I can speak directly with you again
Well my name is Miss Matsui and I 'm working for the Secretariat
Thank you again and we'll look forward to hearing from you in the next day or two
Thank you again Ms. Matsui
is this Dr. Piper 's office
This is Dr. Piper speaking
This is the Secretariat of International Conference on Computer Science
And at the other day we have received the abstract of you and we typed it already
And we send it the last week it to you
And have you received it
Yes I got it
there 're also a few problems with that I imagine that you 've seen
I 'd like to make a few corrections and make a few spelling corrections and a few corrections to the text
Do you have the copy in front of you
Yes I have here
But in case now you are going to tell us what is the problem here
But we fear that we will make another misspelling or something
And we have already we have two weeks before the conference will start therefore maybe you can send it to you then by the post then we will make the correction
You 're going to send me a copy and I'll correct it and send it back to you
you do n't
how much time do you need before the conference to reproduce it
I'll be glad to do what you 've asked but I wanna make sure we have enough time
sorry
I said two weeks but it means that we have two weeks before the actual printing will start
Therefore you have enough time by the time the abstract will complete
then I 'd be glad to correct it and send it back to you as soon as I get it
So I 'm sorry initially that it was handwritten
I was very busy at conferences for two months and so I could n't get it typed
So I apologize for that and I'll get it back to you turn around the same day
Thanks a lot
Thank you very much Dr. Piper
Then we are looking forward to receiving from you
My name is Lisa Saito
And I 'm a researcher here in Osaka working for a computer manufacturer
I saw your poster for the International Conference on Computer Science
And I wished I could attend but I 'm being transferred back to the U.S
And I 'd like to be able to get some more material on the conference
Can you tell me what 's going to be available for the conference
Are the abstracts gonna be available the proceedings going to be available to the general public
Well as for the proceedings this conference we are not going to make the abstract not abstracts proceedings after the conference
But as for the abstract which will be distributed to the participant on the conference day you can get it at the cost of 20000 yen
And as for the program you can get it for free if you like
would you be able to send it to the U.S. if I give you an address now and give you the money before I leave Japan
As for the sending money you can have two choice
One is the bank deposit and the other is sending the cash by post
And as for the bank account we have the business with the Sanwa Bank Sumitomo Bank Daiwa Bank and Tokyo Bank
So you can choose one of them
Or if you like you can send the cash by post
Will that be will the 20000 yen include the postage to the U.S.
Or can you give me the total amount so that I can send it to you
And can you give me your bank number
Yes we include 20000 the postal service also
And could you choose one of the bank
Sumitomo Bank
I can pay through Sumitomo Bank
Yes I 'd like to tell you the bank account number
Therefore could you write it down
It 's the Sumitomo Bank Osaka-ekimae branch and the number is the 8758435
That 's the ordinary account
Ordinary account Sumitomo Osaka - ekimae branch 8758435
And to that 's International Conference on Computer Science abstracts and I will expect them within several weeks after the conference begins then
And the name of the account is ICCS Secretariat
We have the bank account that name under that name
And as for the postage we 'd like to send it by the ordinary air mail so it takes about two weeks after the conference
Please understand it
I would like to know if we have the the pamphlet on the conference now
I could stop by your office maybe and get a copy of what 's going to be happening during the conference before I leave if you have it available now
Yes as for the materials we have what we call the first announcement and second announcement
In a second announcement tells the speakers' name and topics
And it 's that 's information is in detail I guess
then I would like to get a copy of the second announcement if I could
you can just send it with the abstract if you 'd like to
Unless I can get it within the next three days because I 'm leaving in three days
Well your office is located in Osaka is n't it
In that case we can send it enough before you leave to Japan
But we 'd like to send it by express
And could you tell your address please
Yes I 'd appreciate that very much
My office is Inter Computer Group Osaka-shi Kita-ku Chayamachi 6 - 23
Yes then we will send it by express
Are you in charge of the advertisement
I 'm in charge of advertisement for Bit by Bit Magazine A Little Bit of Everything About Computers
Yes this is the Secretariat of the International Conference on Computer Science which will be held next year
And I 'm calling from Japan and under the name of Ken Rogers we have received a guidelines about the putting ad on your magazine
that 's the reaction of the our sending telex to you
Yes I 'm Ken Rogers and we got your letter
We 've been hoping that you would accept our magazine for your advertising for your conference
I'll answer any questions any other questions that you have
Yes first I 'd like to ask about the rate
If the rate includes the camera-ready or not
Yes I think we quoted you several rates
The rate for the full-page being 10000 the rate for the half-page being 5000 and the rate for the quarter-page being 2500
That I do n't know if we specified that is for page inside the magazine not a cover back of a cover page
And that was quoted for camera-ready copy yes camera-ready copy
Yes and now we have 1 year before the conference will start
And our hope is that if our advertisement will be issued included in the February issue or March issue next year
Yes you could include it in the February or the March or both
If you include it in both the February and the March issues you can get a 10 percent reduction on your rate
Yes as for the discount rate if we put the ad on the February issue and the April issue could you make a discount
Yeah any two issues would be the same 10 percent discount
If you wanna do February and April that would be fine
Yes then our hope is putting ad on the February issue and April issue
And I 'd like to ask you the how much is the circulation of your magazine
Yes right now we have a circulation of 25000 people
But that 's deceptive because it goes to very influential people and we have a number of universities and large companies in the field
So it really has a much larger circulation than that number implies
Then we 'd like to ask you put an ad on the February issue and April issue
And as for the size we 'd like to ask you to make it a quarter
Then that will be a quarter page in both the February and the April issues
So that would be 5000 dollars altogether minus your 10 percent discount
So it would be 4500 dollars
how are you planning to pay
Here is the guidelines sent from you and it says about the bank name you 're using
We 'd like to send the cash through the bank by dollars
Just follow the information on our form
Send it through our bank as given in the application that will be fine
Yes we 'd like to send our application form within a week
But just for the information in case we put an ad on that February issue when is the deadline for that
The deadline for the camera-ready copy is one month before the publication day
So February 2nd we would need the copy at the latest January 2nd
But we'll look forward to receiving your application within the next week or so
Then we 'd like to send our application form right away and we also send the cash through the bank
And in case the some troubles occur we included our telephone number and fax number in it
Sounds good
We 're looking forward to continued association with your company and we hope that your conference is a big success
I look forward to receiving your application in the next week or so
Could we speak to Professor Rick Page
Yes this is Professor Page
I believe Professor Tsujii of the Osaka University have already called you asking to make a speech at our conference of the International Conference on Computer Science which is held from 27th of October until 30th of October
I 'm calling to ask you again to make a speech at the conference
Yes I spoke with Professor Tsujii a few days ago and he told me that a Secretariat from the conference would be calling with more details
And I have been waiting for your call
may I ask your name please
I 'm sorry I did n't tell you my name at the outset
My name is Okamoto of the Secretariat of International Conference on Computer Science
And I would like to tell you some of the detailed information about your speech in our conference
first of all you will be paid 50000 yen as a honorarium for your speech and the organization will pay for the round-trip transportation for your trip to Japan
And we will be sending more detailed information about your speech by fax or by mail
Mr. Okamoto that sounds fine 
From what I know now I 'm certainly very interested in presenting a speech at your conference
rather than ask more questions now I'll wait for the information
Well thank you very much Professor Page to accept our invitation
I forgot to mention the time of your speech
You'll be making your speech for 40 minutes in our conference
And we will be sending more detailed information that is the speaker 's note which will be made by our Planning committee
And we will be sending this note to you as soon as possible
Thank you very much Mr. Okamoto
This is Rick Page features editor of the Computer Times newspaper in San Francisco
I 'm trying to reach Mr. Hiroshi Okamoto Secretariat of the International Conference of Computer Science please
This is Mr. Okamoto speaking
Mr. Okamoto I 'm sorry to disturb you
I 've been assigned by my editor to cover the International Conference of Computer Science
And I have only a few details regarding the conference
I do know about the press conference on the 30th but it 's only 30 minutes
And I would like to ask you a few more questions
Do you have a few minutes to chat
As I do have a number of questions if time is limited you can send me the answers
I believe you have my fax number and my address
my questions are these
I 'm interested more in the speeches that each conference speaker will be giving
I 'd like to know if there will be a question-and-answer period following each speech
Also I 'd like to know if I can personally interview selected speakers
If you 'd like I can go through the schedule and choose those I 'd like to interview
Next the press conference is a bit short
I 'm wondering if it would be possible to set up some round table discussions with some of the more prominent speakers of the conference
I would be happy to participate in the organization of this if necessary
I 'm wondering which hotels these speakers will be staying at and if there are conference or meeting rooms available
Of course other journalists would be welcome to attend but I would like the Computer Times to be one of the sponsors of these if possible
first of all about the press conference it is actually very short
It 's only 30 minutes and we have had complaints from other journals and magazines
So this press conference is officially only for 30 minutes but you will be able to make questions or interviews to the lecturers before or after the conference
Because all the lecturers are requested to be present 30 minutes prior to the beginning of the conference
And we will provide the waiting room for the lecturers as well as press room for the journalist
So you can feel free to ask questions or interview the lecturers if the lecturers accept these interviews and questions
And during the conference we must ask you not to use the camera flash and also not to record any of the conference speeches
We would like to ask for your cooperation for this
And you mentioned round table interview
I think you can do this kind of interview in the waiting room of the lecturer
You can make the appointments to the lecturer in this waiting room for the lecturer
And did I answer all of your questions
almost all Mr. Okamoto
I do have a few questions
I 'm a little bit concerned
I know you have a number of prominent speakers a couple from MIT as well as Stanford and UCLA and I would like to meet with them
30 minutes might be a little bit tight
Would it be possible to make these appointments before the press conference or at least a few days before
I do have a few speakers I would like to meet with
I do n't see them often in the States and this would be a nice opportunity to interview them for our readers
So I guess my big question is
Can I meet them sometime I mean can I arrange
Excuse me can I arrange the meeting a little bit more formally
I do n't have a problem with the flash and recording however I 'm wondering will a conference photographer be provided
We would like to run some photographs of the conference but if we cannot use flash then of course we cannot run pictures
Also regarding recording will transcripts be provided of the speeches
Of course it 's easier to use some direct quotes if possible
So I guess my 3 questions are these
will I be able to make more formal appointments will a photographer be provided and will a transcript be provided
Well earlier I made a small mistake in my explanation
I meant that all the general participants cannot bring the cameras inside congress hall
So as you are the journalist you can of course bring your own camera into the congress hall
And about the official arrangement of the appointments with lecturers we would like to provide you with the place to contact to these lecturers prior to the congress and you can contact these lecturers directly
And after the congress the lecturers are free or lecturer will have some free time so I think you can arrange the interviews or questions after the congress
And about the transcript when you check in or when you register at the registration desk there is a desk for the press the journalist people
We will hand you the congress kit including some requests for the journalist
So I hope you will read this request and make use of this
So would that be all
I 'm not quite clear on the point regarding the cameras
you specifically mentioned flash earlier and I know the flash does disturb the speakers
So if we can bring a camera of course if the speeches are outside we wo n't need a flash but if they 're inside I 'm sure we will
it sounds like there will be more than enough time for me to meet with individual speakers
I'll just contact them directly
Can you provide me with a list of the speakers as soon as possible
Of course there will be competition for appointments with them so a list would be appreciated
I 'm not quite clear on the transcripts
You mentioned things available before the conference of course I do n't expect that you'll have transcripts of all the speeches then and of course you certainly wo n't have transcripts of the question-and-answer sessions
those often prove to be more valuable than the speeches themselves
In the press kit you mentioned there are some requests of the journalists and I 'm not quite sure what you mean by that
Could you please elaborate on these points
first of all concerning the request to the journalist as I said when you register at the registration desk for the press or the journalist you will receive the congress kit as well as some request for the journalist
The request for the journalist is something like not to use the flash when the lecturers are using slides or to avoid interruption to the speakers
So we hope that you cooperate with us regarding these request
And for the transcript you will first get the abstract which is the summary of each speech and we will have the abstract for all the speakers so we 'd like you to read this abstract first
And for the question-and-answer we wo n't be able to provide any summary for this
So I hope that all the journalist including yourself will make notes or record the Q-and-A to write the articles
so we wo n't be able to provide any further information on the question and answer
And as for the list of the lecturers we will be sending the list as soon as possible if you could give us your fax number or address
So it appears that I can use a flash
I understand the request as standard conference etiquette and of course have no problem with that
you mentioned earlier that we should n't record and now you 're mentioning that we can record for the Q-and-A I believe I understand
So what can we record
It is important because of course it 's difficult to get everything down
And we do wanna quote accurately
Regarding the photographer again since we are a small newspaper it may be difficult for us to send a reporter and a photographer
Will there be an AP or Kyodo News Service photographer there and will they pool their photos for the use of other newspapers
And my fax number is 222 - 9797
I 'm looking forward to receiving the list of speakers
Well about the recording I would like to correct again that recording is forbidden for the general participants not for the press
So the journalist can record the question-and-answer and so forth
And I 'd like to confirm your fax number that was 222 - 9797 and we'll be sending the list of lecturers as soon as possible
Well we will be holding this conference in 2 weeks and we have a lot to do at the Secretariat so we are not in very good order
But we would like you to ask again to cooperate with us and to follow the guideline or the request for the journalist from our side
I hope you will have the fruitful report of this conference
Thank you Mr. Okamoto that 's fine
I understand the recording for the press and you do have my correct fax number
I'll be sending a small information packet on our paper including all of our phone numbers telex numbers as well
it sounds like your office is quite organized and I 'm sure there will be no problems with the conference
if you do n't have details now regarding the pool photographer I'll look forward to receiving them the mail
I 'm looking forward to meeting you in person in a few weeks
I 'm also looking forward to meeting you in person
thank you very much for calling
Thank you Mr. Okamoto
NULL
This is Professor Simon Garret from the University of Michigan Department of Electrical Engineering
I 'm trying to reach Mr. Hiroshi Okamoto regarding the International Conference on Computer Science
Is Mr. Okamoto there please
I believe we spoke a few days ago regarding my participation in the conference
I have prepared my slides and I 'm ready to send you more details
Recently I 've completed production of a video film on the same theme
I believe it 's a little more interesting there 's music and sound and very up-to-date material
It was produced by Clarity Productions out of New Orleans they 're a very well-known production firm
We talked about that a few days ago
The biggest problem of course is the cost of a large-scale video projection system
We 're not talking a small screen here we need something big that everyone can see
My department has some contacts at Matsushita and they have agreed to help us present this it'll be a joint sponsorship
And those details have been worked out regarding the cost their equipment is excellent
And I 'd like to use it
I do n't
The only thing we need now of course is permission from your organization to present it
They will take care of delivery setup and execution of your presentation of the video
So you 're asking about the video 
Well we cannot make the decision as a Secretariat so we must explain that you want to use the video projector to the Planning Committee 's Chairman and the Chairman of the Planning Committee will make a decision depending on the length of your speech and so forth
So I think it will be some
We will need some time before we can make decision
And I understand that you had been making the personal arrangement with the companies but if you are using the projector of the Secretariat the size of the screen would be 4 meters by 4 meter and we have 3 different kinds of projector the screen 50 inches 80 inches and 100 inches
And we also have to know whether you are using the VHS or Beta video
I understand the situation
regarding
Let 's start with just the simple facts
Regarding the type of tape being used currently the tape is half-inch industrial standard
It 's neither VHS nor Beta
it 's a little different 
We took it down from 3 - quarter inch down to half but it still does n't quite fit
The clarity is a little bit better hence the name Clarity Productions
I understand you need to contact your Planning Committee
However time is running out and we only have three weeks until the conference and of course Matsushita needs to get the materials and all the projection equipment
They will handle all the installation
please tell the committee and emphasize that there will be no cost as far as the conference planners are related to the situation
Regarding the equipment you have if it 's already there of course we'll be happy to use it however Matsushita has agreed to provide the material
So please get back to us as soon as possible
I think it would be quite an asset to present a video production
Slides often get tedious and after 3 or 4 days people might enjoy watching a video that has been professionally produced and I believe you'll enjoy it
Yes earlier I said that we must get the acceptance of the Planning Chairman but I think you could go ahead and prepare your video
But still we have to go through a certain courtesy or formality to get the permission from the Planning Chairman and also the members of the Planning Committee
So I hope you will understand this
Well I now understand that Matsushita will take care all the delivery and setting up of the projector equipments
We would like to know the person in charge at Matsushita of this setting up and delivery and also how to contact this person
because we must fix the time for the setting up of this equipment the day before you'll be making the speech
Your speech would be on 29th of October which is Saturday
Therefore the Matsushita will be able to set up the equipment on the 28th of October after the conference ends
That is 5:30 p.m
And the New Otani Osaka which is the venue of the conference have the door to deliver this kind of equipments
So we would like to get in touch with that person responsible at Matsushita and tell the person and when they can set up the equipments
Very good Mr. Okamoto
I understand that you must go through the proper channels
I will go ahead and prepare as planned
The time that you originally stated of 40 minutes will not be exceeded
The video is only 22 minutes and I'll pad it with some introduction and conclusion
The contact at Matsushita I'll give you the Osaka contact
Let me just check here one moment
Yes in Osaka it 's Mr. Hiroaki Terashima and his phone number is 297 - 1497
I believe it will be no problem the setup time is only about an hour
I'll let them know that they can come on the 28th and I do n't think there'll be any problem
I 'm sure the New Otani is well-equipped and we'll be able to receive the material with no problem
I 'm sorry to have disturbed you
I am looking forward to the conference and I 'm sure it'll be a wonderful success
I would like to confirm that person in charge at Matsushita Mr. Hiroaki Terashima and phone number is 297 - 1497
And we will be contacting him to tell and explain how the delivery and setup of the video equipment should be done
And we would also like to mention the security of this equipments because the Secretariat will not be able to take the responsibility of the security or in case the projector or other equipments are stolen from the conference site
So I hope that you will contact Mr. Terashima and tell him that we wo n't be able to take responsibility for the security matter for the Matsushita equipment
Yes you have Mr. Terashima 's name and phone number correct
I was n't aware of any security problems
Japan is known for its safety but of course one never knows
I 'm sure he'll be able to take care of that
I unfortunately do n't know much about it having never left Michigan myself
I 'm looking forward to the conference
I be looking forward to meeting you at the conference
My name is Okamoto the Secretariat of the International Conference on Computer Science
Can I speak to Professor Tim Alexander please
Yes this is Professor Alexander
hello Mr. Okamoto
It 's nice to hear from you
What can I do for you today
Yes we have only one month to go before the conference starts and we are now confirming the schedule of the lecturers as well as the member of the Planning Committee
And as you know the conference will be held from 27th until 30th of October
And on the 27th of October there will be the welcome reception from 6 p.m. and the registration hour would be from 1:30 p.m. until 5:30 p.m
And what we would like to know is when you are arriving at the Hotel New Otani Osaka and when you 're leaving Osaka
Well that is the schedule that I had
I am planning to come to Osaka a few days before
I plan to come on Wednesday spend the afternoon I have never been to Osaka I thought I would tour the city I 've heard the food is wonderful and I would like to visit
I can check in that afternoon Wednesday afternoon if possible
And will go through formal registration with the schedule you 've given me and certainly will be attending the welcome reception
I believe the conference ends on Sunday and I will head back to Kyushu on the last Shinkansen ; I need to give a lecture on Monday morning
Other than that everything sounds fine
Yes so you said that you if possible you want to check in the hotel on the 26th Wednesday in the afternoon
And as I said the registration would be only on the 27th in the afternoon so if you are checking in on the 26th you have to pay for your hotel on the 26th
Because when we asked you to make a speech in our conference we believe we said that we will cover the payment of the hotel from the 27th until the 30th
And since you are making your speech on the 29th in the afternoon you are requested to be at the conference hall at least 30 minutes prior to your speech
And as you are the member of the Planning Committee we assume that you will be staying here in Osaka from 27th until the 30th
So we will cover all the payment during these time
But if you 're checking in on the 26th I must ask you to pay for the hotel on the 26th
I 'm sorry Mr. Okamoto I must have not been clear
I certainly understand that I will be responsible for payment and I 'm planning and treating it simply as a vacation
no there 's no problem whatsoever
I just would like to extend my stay and I wo n't be able to do it after the conference
I understand that you 'd like me to arrive 30 minutes before
I'll probably be attending many of the speeches that day so we'll have been there since the early morning
Other than that it sounds like there 's no problem
Again I will be covering the cost personally just like a vacation and will be staying at the New Otani for my entire stay
Well I 'd like to make additional comment
Well you'll be acting as a chairman in the final session which is in the morning of the 30th of October
So I 'd like to ask you to be a speaker on the 29th in the afternoon and as a chairman on the 30th in the morning
So I hope you will confirm your schedule like that
So again we will be covering your hotel fee from the 27th until 30th as well as transportation fee and also we will be offering some honorarium for your speech and chairmanship
We will be paying all these all these at the business center of the Hotel New Otani
And if you are checking in the hotel on the 27th we would like to ask you to come to the Secretariat then we will be able to pay you the fees and honorarium at the business center
Then we'll be needing your signature so if you have a stamp or inkan please bring it with you
Mr. Okamoto I must say that I 'm a little bit surprised
I did n't know that you were interested in having me speak on the 30th
Of course I certainly am interested I will do my best to prepare a speech worthy of your conference there is only month of course
Please send me any information regarding the topic length and audience for this speech
I 'm sorry I do n't believe I 've been contacted it about this previously
regarding honorariums I 'm sure that everything will be taken care of smoothly
I will bring my inkan my stamp and I 'm sure that everything will go smooth and there will be no problems
please send me much information on this speech on the 30th as you can
sorry to say I 'm a little surprised but I 'm sure it will not prove to be a problem
If there is n't anything else then I'll just say good-bye and look forward to hearing from you
About the 30th you are not going to make a speech but you'll be acting as a chairman of the session of the Data Processing
Since you are the member of the Planning Committee you are asked to act as a chairman in this final session
And when you register we will be providing you with the speaker 's note or a detailed schedule during the conference
So what we have confirmed on the phone today will be included in the speaker 's note
So you will have the detailed information about the 29th and 30th in this speaker 's note
I 'm sorry if I misunderstood you Mr. Okamoto
Regarding that my acting as chairman for the conference I 'm afraid I have well I have given many speeches before
I have never acted as a chairman in this capacity so please send me as much information as possible
I appreciate your including it on the day I arrive but of course as I be preparing a speech as well as much as I can have in advance would certainly be appreciated
So I'll look forward to receiving that information in the next few days and I 'm looking forward to meeting you in person
Take care
I'll be looking forward to meeting you
Thank you and good-bye
is it the Secretariat for the first international conference of interpreting telephony
I have some material here about the international conference and I would like to participate in it
is there any time for my registration
Would you like to participate as a speaker or as an audience member
just as a listener
Yes well we have a registration form
And if you give me your name and address we will send it to you
I would like to give you my address then
Jyoto-ku
once again please
Jyoto-ku O.K
Furuichi
Furuichi yes
Hyphen
Chome
Chome O.K
my name is Takeshi Tanaka
Takeshi Tanaka
O.K. Mr. Tanaka we will send you the registration form and the fee is 16000 yen and you can pay either by credit card or cash or check
I can choose anyone of these 3
we are going to the content of the conference
Do you think it is too specific for the general audience
I think a certain parts of the conference yes will be very technical because we 're dealing with the language and there will be many speakers talking about different aspects of language and we will also have speakers talking about the computer side of this subject
about the participants to this conference how many participants are you going to have
We 're going to have 30 speakers and the audience capacity will be 500 people
of the general participants will many of them belong to a company
Well at the moment we do n't have many registrations because this is the beginning of the registration period but I presume we will have ordinary lay people and people from companies and people from universities wide range of people
does that mean that can I take it that if there are many people coming from companies there will be also opportunities for business meetings
yes there will be and conference will finish every day at 4:30
And of course if people would like to there will be opportunities to discuss among the audience themselves in the conference center
Afterwards there will also be many displays in the conference center literature and books dealing with the subject
So I think yes there will be opportunities to have business meetings
as to the place of the conference I 've been to the Kyoto international conference hall once before but I remember that the access to the center was very difficult and how can I get there now
Well perhaps we have pictured them
The quickest way to get from Kyoto Station which is in the south of Kyoto is to take the subway to the last subway station Kitaooji and from there to the conference center to travel by bus we recommend No. 4 north bus which takes about 15 minutes
then if you do n't want to take the bus you should take the taxi will be the only method of transportation
Yes well yes the taxi is the most convenient actually though it 's a little more expensive
There are many buses that go there but not all of them go from Kyoto Station so perhaps a taxi would be more convenient
the others will go from Kitaooji
you mention that there is only 1 line from Kyoto by bus and the other lines will leave from Kitaooji Station
Oh I 'm sorry there are many buses that go from Kyoto Station but they take quite a long time to get to the conference center
So the most direct route using public transport is the subway and No. 4 north bus
in regard to the hotel accommodations are you going to arrange it for us
no we will recommend some hotels for you because there 're so many people coming it'll be impossible to arrange
So we can give you a list of 2 or 3 hotels that we think will be suitable for people visiting the conference
Then I will arrange it myself
Yes it would be better and please do n't forget to make a reservation very early because August is the tourist season in Kyoto
thank you very much for your suggestion
in the international conferences in general you can receive the papers printed will they be available
Yes at the conference just before the conference the proceedings will be published and they will be available in the lobby of the conference center
if in any case I can not attend the conference but I want to receive the proceedings what should I do
Oh if you can not come we will of course send you the conference proceedings but please inform us that you want us to do this if you ca n't make it
if I want the proceedings mailed to me if I am absent from the conference will you automatically mail the proceedings
I 'm afraid no because you'll have to reinform us of your absence because there will be so many people it'll be very difficult to keep track of everybody
But if you just send us a postcard saying you were absent and you would like the proceedings then of course we will send you the book
And we should inform the Secretariat of my absence
Yes please do that
Thank you very much I understand
My name is Rick Page
I am research scientist currently doing some work in Nara from University of Michigan
I saw an article in today 's paper about the International Conference on Computer Science
It looks intriguing very interesting
I 'm wondering if I could possibly attend
I know it 's coming soon
But I 'm very interested in attending
Whom should I speak with about this 
This is Mr. Okamoto of the Secretariat of the International Conference on the Computer Science
our conference will be held from the 27th of October to the 30th at the New Otani Osaka and we will have the key lecture by Professor Roger Ready of the Carnegie-Mellon University the Department of the Computer Science from the United States and Professor Toshiyuki Sakai will make the commemorative lecture he is from Kyoto University Faculty of Engineering
We are now making the first announcement which will be sent to the people who want to participate and more detailed program or the second announcement will be sent in will be made in two or three months
Then you will be able to register formally
So we would like to send you the first announcement
could you tell us your address and name
Of course Mr. Okamoto
I 'm looking forward to the conference I 'm familiar with Professor Ready 's work
Yes my address in Nara I'll give you my home address so to be sure to get the material
again my name is Rick Page
My address is - 5 - 12 Yoshida-cho Shikahata-shi Nara-ken and the postal code is 665
My phone number is 74 - 8748
I 'm glad to hear that it will not be too late to get material
I 'm looking forward to hearing from you
Yes I got your address and number
So we will be sending the first announcement as soon as possible and if you have any questions please feel free to call us again
you will find the reply card in the first announcement so please fill it in and send it back to us
I 'm looking forward to receiving material
And I'll get back to you if I have any questions
Is this Dr. Pentgust
Yes Pentgust speaking
I am in the Secretariat of the International Conference on Computer Science
We have telexed you before asking to pick up some of the invited lecturers
Have you prepared anything
I have n't prepared anything yet but I 'm in the process of looking for some substitutes
Everybody seems to be on tight schedules at the moment
We have to be in a hurry to come to the final stage of the program so we are wondering if you could make your decision as soon as possible
Yeah I'll make an effort to make a decision by the end of tomorrow
Then could you please send us the names and the addresses of the substitutional lecturers by telex
Yeah no problem
Can I just check on your telex number again
Yes our telex number is 5233397 ICGJ
Can I just read that back to you
52333971 ICGJ
It 's 5233397 ICGJ
OK I got that
I'll contact you in telex very soon
Hello I 'd like to speak to the Secretariat of the International Conference on Computer Science please
This is the Secretariat
My name is O'Neill of Conference Planners Limited and I want to make some inquiries regarding the International Conference on Computer Science please
First of all could you give me some idea where the conference is going to be held
It is held in the Hotel New Otani Osaka
Hotel New Otani Osaka
As we have to choose the conference site I 'd like to arrange a observation tour to look over the site please
when would it be convenient for you
Well I'll be in Japan from a week on Thursday if I could make an arrangement from that date
We 're gonna ask the persons in charge of the each conference site whether or not they are free in their schedules
So shall I telex you regarding that
Do you have my telex number
No we do n't so please give them
Number is : CONFERPL 36648
I'll read that again CONFERPL 36648
I would like to confirm it
CONFERPL 36648
I 'm looking forward to receiving your telex
Well before that may I ask something about your Satellite Symposium that you 're thinking of
Go ahead
First about the participants
How many participants are going to attend that symposium
We 're expecting around 27 participants from Europe the United States and Eastern bloc countries
And how long are you going to hold it
The conference will go on for just two days
Are you going to use only one site for the symposium
I think it'll be best just to use a single site
Then we are going to pick up a couple of appropriate sites and telex you as well as the schedule for the conference
I look forward to receiving it
Hello my name is Peter Inovovich
I 'd like to speak to Secretariat of the International Conference on Computer Science
Three months ago I sent a departure application form to the Secretariat asking you to fill it out
I then sent a telex about a month ago asking if you have done this
You said you have mailed it
I 've not yet received it
I 'd just like to check if there 's any problems on your end
we know that very well and let me investigate about that matter
So would you just wait for a moment
Yes we surely have sent it back to you because we have the certificate
Could I ask you to check again
I 'm very very worried about the deadline
I really want to make this conference
Please could you check again
I would like to read the address written on the certificate
So I would like you to confirm it
Yes please go ahead
I will read it
Professor Peter Inovovich Department of Engineering University of Moscow Moscow 753 U.S.S.R
I see the problem
My department is the Department of Military Software Engineering University of Moscow
I'll check with my university authorities
It may have gone to the wrong department
we are sorry for that
Well then we are going to send another set of documents to the Military Software Engineering Department of the University of Moscow
We would like to send it by express so it might reach you within a couple of days
Thank you very much for all your trouble
Thank you for your cooperation
Hello I 'd like to speak to the Secretariat of the International Conference on Computer Science
This is Kikuta the Secretariat
Yes I 'm Brown of the Silicon Valley International Academic Society
I 'd like to make some inquiries
Yes what can I do for you
As well as the International Conference on Computer Science this October I 'm planning a meeting of my International Academic Society in March the following year
At that meeting I 'd like to present a second announcement
I was wondering if it was also possible to present the second announcement on the occasion in the International Conference on Computer Science in October as well
Well we do n't have any exhibition booth for commercial purposes at that conference however we are planning to establish a desk where we are going to put brochures and documents of the related conference so it might be a good idea if you put your announcement on that desk
I 'd like to stress that it is n't commercial it 's an academic announcement
And is there not a better way to present this announcement at the International Conference on Computer Science
Well of course we have already taken that into account however it is physically impossible to meet all the requirements since we have got so many so many requests
Therefore we are wondering if you could tell us the relationships between the International Conference on Computer Science and the conference that you are going to hold
I think our Academic Society 's Conference more on the coming-up fifth - and even sixth-generation computers
It 's a more theoretically orientated conference than the International Conference on Computer Science
So do you think the participants in the International Conference on Computer Science will be more likely to be interested in your conference
Yes I think so
Very interested
That 's why I 'd like to put this information out so they could come to our conference too
All right then could you send us 500 copies of the second announcement when it is ready
We are going to put that announcement into the congress kit which is going to be distributed to every participant at the conference
That sounds very helpful
I'll send you the second announcement as soon as possible
Do you know the address of the Secretariat
yes I do
But I 'd better check it
This is the Secretariat of the International Conference on Computer Science care of ATR Corporation Twin 21 Building MID Tower 2 - 1 - 61 Shiromi Higashi-ku Osaka the zip code 540 Japan
OK can I just check that reading back
The Secretariat of the International Conference on Computer Science care of ATR Corporation Twin 21 Building MID Tower 2 - 1 - 61 Shiromi Higashi-ku Osaka 540 Japan
We are looking forward to receiving your print
I'll send it as soon as possible
Hello could I speak to the Secretariat of the International Conference on Computer Science
Hello this is Kikuta of the Secretariat
Who is it please
My name is Jeff Bullhatchet and I 'm a representative of San Francisco University
Mr. Jeff Bullhatchet what can I do for you
I 'd like to ask some questions regarding on the sum of the gratuity I will receive and also on the method of payment if that would be possible
you are Mr. Jeff Bullhatchet that 's going to give the lecture at the Conference
I 'm sorry and as the lecturer request form indicates we are going to pay you in cash 50000 yen during the time of the Conference
Yes sorry about that I 've left the letter with me at home I 'm on a business trip at the moment
What I 'd like to ask you is : could you pay me could you make that sum in cash after a tax deduction
We are very sorry that we cannot help you in that
And regarding the tax you are required to pay the taxes by your own self to the tax agency of your country
Therefore the Secretariat cannot help you
There 's no way possible to pay that tax in Japan
I 'm sorry we cannot help you out in this
If you do so the Japanese tax laws require you to pay much higher rate of taxes than the ordinary ones we usually turn down all these kinds of requests in every conference
I understand 
Do n't worry about it
I'll pay my tax in the normal way then
Thank you very much for your troubles
I 'm sorry for giving you these kinds of troubles but I would like to ask you for your cooperation
I 'd like to speak to Dr. Smith of MIC New York Research Institute
Yes this is Dr. Smith
I 'm calling you today because you have n't confirmed your travel expenses as well as your schedule
Yes I 'm sorry I had n't confirmed that because I had been on a business trip
And so I did n't get your information
I have made alternate arrangements for travel not using your official travel agency
Right now I 'm scheduled on Pan Am 's October 28th flight at 7 p.m
It 's not confirmed yet however because I 'm on stand-by for first-class
You said 7 p.m. is it a arrival time
Yes that would be 7 p.m. arrival time
That would mean that I would miss the opening-day reception
I 'm sorry this has been a new a new occurrence but I have a meeting that I have to attend on the 26th and I will not be able to arrive until the 28th
I did wanna check with you also because of the hotel reservations were originally for check-in on the 26th
So I wanna make sure that I have a hotel room when I arrive on the 28th
So you'll be arriving on the 7 p.m. on the 28th
As for the hotel booking we'll cancel your reservation on the 26th and 27th and will put you on hold for 3 nights 28th 29th and the 30th
about the traveling fees we 'd like to know that as soon as possible
Is it possible for you to telex us about your travelling fees
As soon as I get confirmation of the first-class I will then telex you yes on the address that I have on the information that you sent me with the fees for that flight
And I will then plan on the hotel room for the three nights the 28th the 29th and the 30th
Yes that will be sufficient
are you going to participate on the reception that is going to take place on the final day the 30th
Yes I 'm planning on that and looking forward to it
And I 'm sorry I cause you the trouble by being out of town
Looking forward to seeing you soon
Thank you very much and for contacting us out of your very busy schedule
So I look forward to seeing you
This is Dr. Rogers
I 'm calling the International Conference on Computer Science Secretariat
yes this is the Secretariat for the International Conference on Computer Science
is this Dr. Rogers
Yes this is Dr. Rogers
I 'm going to be chairman of the Planning Committee and I have some problems that they have arisen recently
Are you the person I'll talk to about those
Oh I see 
What can we do for you
Yes the other day I was part of the Electronics Exchange Conference in Chicago
And some people who are going to be participating in the International Conference on Computer Science wanted to get together at this Osaka Conference and asked me if I would be the person who would arrange that for them
And I said I would but now I see that it involves some problems especially about arranging for a room for these people
Are you the person that can help me with that
The room are you talking about the room in the hotel
have you set up the specific day or time for this gathering
No nothing is set at this time
it 's really just in a planning state
As I say it 's a fairly new idea we just got the other day
What we would need is space for about 40 people for between an hour and an hour and a half
And it could be any afternoon or early evening
any day that you would have that space available would be fine
Well actually the conference last until 5:30 every evening
Therefore you can use the conference room after 5:30
We'll be needing about 10 minutes or so to renovate and change the room setup
So I think it is possible to arrange one of these conference rooms after 6 o'clock
Then why do n't we say 6 o'clock on the second day which would be the 28th
And just an informal setup for about 40 people would be just fine would fulfill our needs
There is one other small problem that I hope you can help me with
And that is that I have no way of notifying these participants of the conference space myself
And is it possible that you could on the first day of conference with the conference materials let these people know the date and the place where this special session would take place
Since there'll be a information bulletin board we'll put up the notification on that board as well as including a sheet of paper in the handout for the audience
but if the participants exceed 40 people that can be a problem
Are you sure we can secure a room just for 40 people
I should have been more specific
there are 40 particular people that we hope to include in this informal session
So that means that all the people at the conference will not be invited
So we cannot include a fly sheet with the general information
What we will have to do is just put that sheet with the information on it in with the information for those participants
So I will get you a list of the names of those participants as soon as possible within the next two days and that should take care of the problem because only 40 people will be getting the notice
So the attendance will be limited
giving out the notice on the first day may cause some problem so as soon as we receive the list of names from you we 'd like to notify them in writing
Oh that 's even better
I do n't have the addresses so I count on you for that but I'll get you those addresses within the next two days
Could I have your name please
So I send it directly to your attention
My name is Matsui at the Secretariat and you can send me the list to the address that I assume you have already known
by the way I wanna ask you a question
You said the meeting will be from 6 to 7:30
If this is so are we supposed to provide some light meal or whatever snack to the attendance people
Miss Matsui I 'm sorry we did n't clarify that
I do n't think we need a snack
I think that will be a distraction I want us to get down to business and clear up the things that we need to talk about
So no snack
Thank you and I'll be sending you that list
Then I'll look forward to receiving a list of participants from you
This is Miss Lee of Biotips Company
I 'd like to speak to the Secretariat of the ATR who 's arranging the Conference on Computer Science
yes my name is Matsui and I 'm one of the staffs involving the around the Secretariat for the International Conference on Computer Science
yes Miss Matsui I 'm happy to get a chance to talk to you
I do n't know if you are aware that our company is the cosponsor of the satellite symposium during the larger conference
But it as I understand is scheduled for Monday the 31st and the times are from 9 until 12 and 1:30 in the afternoon until 6
Do you have that information
yes you 're talking about the satellite symposium right
yes certainly I 'm aware of that
Do you know that we have decided then to call it Medical Applications of Software or MAS Symposium in short
And that we are planning on 80 people for the total participation and we 're hoping for a space in the morning that 9 to 12 session that will be large enough for all 80 people
The afternoon session we 'd like to have two spaces roughly 40 people each but we 're not sure what people will choose so maybe we should say 50 two spaces of 50 in the afternoon
So are we right in naming uniformly the symposium as the MAS Symposium
And about the space for this symposium one room accommodating 80 people in the morning and two rooms each accommodating 50 people right
MAS Symposium and we'll need a room for 80 in the morning and two for 50 in the afternoon
those rooms in the afternoon also should be video-equipped
One large screen would be enough
In the morning we would need a slide projector and a viewing screen
We do n't need the videos in the morning
Let me confirm your requests
In the afternoon we'll be provide you with two rooms but one of that has to be equipped with a one large screen for video projection and in the afternoon the room for 80 people should be equipped with a slide projectors and what was that I could n't hear the second one
yes the morning room will be for 80 and I would need the video screen one large video screen and video projector
The afternoon would be two groups of 40
No no no I 'm sorry
In the morning I need the slide projector and the screen slide projector and the screen and that would be the space for 80 people
In the afternoon I would need the two rooms for 50 and they would each need a large video projector
Video projector in the afternoon and slide projector and screen in the morning OK
I 'm sorry about my misunderstanding
So then in the morning you'll be requiring a one big room with a slide projector and a screen and in the afternoon each of these two rooms should be equipped with the video projector right
I also would need an estimate on the cost for those 3 rooms and the equipment hopely at least one week before the conference
We'll get down to that as soon as possible
If you require it so urgently we can perhaps fax the information to you
That would be very helpful
If it 's under budget then we will provide a snack at a later date
So we do need to know how much money we 're going to use
So if you would fax me that information as soon as you have it that I would be very grateful
I took note of that
we'll get down it to as soon as possible
However today we 're already closing so it may take one full day tomorrow
At any rate we'll get down to it and complete it and fax it as soon as possible
Thank you very much Miss Matsui
This is Ken Rogers I am with IBM Systems and I have some questions on the International Conference on Computer Science which will be held in October
Can you answer some questions
I 'm planning on attending the conference and I 'm planning to bring my wife
She especially would like to make a trip after the conference
In some of the material that you sent me you said there will be some post-congress tours and that there are three options
I 'd like some information about what those options are
Actually this post-congress tour is arranged by our official travel agent and they have some document available
So we'll be sending this document to you today by express mail
That would be great
do you know if any of these tours are longer than 3 days
Or if you do n't know that I'll just wait for the information
What do you mean by longer than 3 days
I mean I wondered if there was anything that lasted about a week
We were looking for something in the week-to-10-day range
actually 3 courses will be 1 course lasting for 1 day the second course lasting for 2 days and the third course lasting for 3 days
Well then I do n't think you need to send me that information because we are looking for something that 's longer than three days
So I think I'll try and arrange something either through my travel agent here or after I get to Japan
But thank you for your information
